Office of Academic Affairs

General Format Guidelines

The general guidelines for the promotion portfolio are:

  1. Recommended: use 12 point, Times, for body of text.

  2. Develop a Table of Contents for the Appendix for each year under consideration and label each item for easy locating and identifying.

  3. Narratives for each year (maximum of 3 pages), which should address:

    1. the candidate’s approach to teaching and how it is consistent with the goals and mission of the department and/or the select mission and strategic plan of the University;
    2. the candidate’s research/creative activity agenda, projects, and accomplishments and in what way this agenda and the projects are consistent with the goals and mission of the department and/or the select mission and strategic plan of the University; and
    3. the candidate’s service activities and how they help support the fulfillment of the goals and mission of the department and/or the select mission and strategic plan of the University.

    Include only accomplishments during appropriate time period (e.g., if file for promotion to associate professor was due the second Friday of September, 2010, and applicant was promoted, effective 7/1/11, the file for promotion to professor should include all accomplishments from the second Friday of September, 2010, to the time the candidate files for promotion to professor).

    In order to conserve space in the Purple Book binder, use the two-sided option to print or copy multiple-paged documents.  Do NOT use plastic sheet protectors or sleeves.

    Probationary faculty should use the documents as shown in the tab for Years 1-6 in the Purple Book.  Faculty applying for promotion to Professor should use the Purple Book-Professor Form in organizing the Purple Book.

Statement of Ownership

This portfolio belongs to the candidate. Materials shall not be added to or removed from the portfolio by any party except with the consent of the candidate. It is of course necessary that recommendations from the department, the department chair, the dean, and the provost be added to the portfolio during the review process.

*Passed by the Faculty Senate on May 11, 1999; amended by the Faculty Senate on April 10, 2007

Rev. 7/10