This is a listing of the expense account codes that are currently being used at UW Whitewater and a brief definition of the purpose of the code.
Follow the link if you need a more detailed definition and then click on the applicable FY Accounts and Definitions.
| SFS Account | Description |
| 1001 | Faculty - Annual |
| 1002 | Faculty - Academic |
| 1003 | Faculty - Summer |
| 1005 | Faculty - Lump Sum |
| 1006 | Faculty - Purchased Services |
| 1007 | Faculty - Foreign COLA |
| 1008 | Faculty/Acad Legal Settlement |
| 1051 | Academic Staff - Annual |
| 1052 | Academic Staff - Academic |
| 1053 | Academic Staff - Summer |
| 1055 | Academic Staff - Lump Sum |
| 1076 | UWEX Fee Grader |
| 1151 | Postgrad Trainee Annual |
| 1155 | Postgrad Trainee Lump Sum |
| 1162 | Research Associate - Academic |
| 1211 | Project/Program Assist-Annual |
| 1212 | Project/Program Asst-Academic |
| 1215 | Project/Program Asst-Lump Sum |
| 1531 | Classified - Hourly |
| 1532 | Classified - Lump Sum |
| 1533 | Classified Project - Hourly |
| 1534 | Classified Project - Lump Sum |
| 1535 | Classified - Length of Service |
| 1536 | Classified - Excep Perf Award |
| 1537 | Classified - 5th Week Vacation |
| 1541 | Classified - Overtime |
| 1542 | Classified Project - Overtime |
| 1543 | Classified - Differential |
| 1601 | LTE - Hourly |
| 1602 | LTE - Lump |
| 1603 | LTE - Overtime |
| 1771 | Student - Hourly |
| 1772 | Student - Lump Sum |
| 1773 | Student Overtime |
| 1781 | Workstudy - Hourly |
| 1782 | Work Study - Lump Sum |
| 1903 | Academic - Social Security |
| 1904 | Academic - Medicare |
| 1905 | Academic - Group Health |
| 1906 | Academic - Group life |
| 1907 | Academic - Retirement |
| 1908 | Academic - Income Continuation |
| 1913 | Academic-Unemployment Comp |
| 1920 | Fac/Acad-Fed Appt - Fica |
| 1929 | Grad Asst - Social Security |
| 1930 | Grad Asst - Medicare |
| 1932 | Grad Asst - Group Health |
| 1934 | Res/Fellow-Group Health |
| 1935 | Academic - Generic Fringes |
| 1938 | Classified - Social Security |
| 1939 | Classified - Medicare |
| 1940 | Classifed - Group Health |
| 1941 | Classified - Group Life |
| 1942 | Classified - Retirement |
| 1943 | Classified-Income Continuation |
| 1951 | Classified-Unemployment Comp |
| 1954 | LTE - Social Security |
| 1955 | LTE - Medicare |
| 1956 | LTE - Group Health |
| 1957 | LTE - Retirement |
| 1968 | LTE - Unemployment Comp |
| 1969 | Student - Social Security |
| 1973 | Student - Medicare |
| 1974 | Classified - Generic Fringes |
| 1986 | Academic-Fringe Pur Serv IIA |
| 1997 | ERA Admin Cost |
| 2100 | Travel Employee In State Bus |
| 2101 | Travel Empl Reportable Meals |
| 2105 | Tvl-Recruiting(Emp In St Bus) |
| 2115 | Travel-Employe-In State-Conf |
| 2120 | Travel Employee Out State Bus |
| 2125 | Tvl-Recuit (Emp Out-St-Bus) |
| 2126 | Travel-Employe-Foreign Bus |
| 2127 | Travel-Employe-Foreign Conf |
| 2130 | Travel-Employe-Out State-Conf |
| 2140 | Travel-Fleet Charges-Vehicles |
| 2146 | Moving/Temp Lodging-Employees |
| 2147 | Moving/Temp Lodging Non-Taxable |
| 2161 | Travel - Job Applicant |
| 2162 | Travel - Non Employee |
| 2163 | Tvl-Recruiting ( Non Employee) |
| 2164 | Travel-Team Travel |
| 2165 | Travel - Board Member |
| 2170 | P-Card Paid Travel |
| 2180 | Training & Develop-Career-UG |
| 2181 | Training & Devlop Career Grad |
| 2184 | Training & Development-Job Rel |
| 2200 | Telecommunication Service |
| 2201 | Telecomm Services-Centrex |
| 2210 | Telephone Service-NonSTS Tolls |
| 2230 | Telephone Service-Install, etc |
| 2240 | Telephone Service-STS |
| 2260 | Communication-Miscellaneous |
| 2310 | Rental of Space-UW/State Owned |
| 2320 | Rental of Space |
| 2335 | Rental of DP & Comm Equip |
| 2340 | Rental of Vehicles |
| 2345 | Lease of Vehicle Dealership |
| 2360 | Rental of Other Equipment |
| 2370 | Lease-Equipment |
| 2400 | Maintenance & Repairs-Grounds |
| 2410 | Leasehold Repairs and Maint |
| 2420 | Maintenance & Repair-Structure |
| 2460 | Maintenance & Repair- DP Equip |
| 2470 | Maintenance & Repair-Vehicles |
| 2480 | Mainenance & Repair-Other |
| 2500 | Electricity |
| 2510 | Gas |
| 2520 | Heating-Steam,Hot Water or Air |
| 2540 | Water & Sewage Service |
| 2550 | Coal |
| 2560 | Fuel Oil Heating - Central |
| 2565 | Heating Fuels - Other |
| 2600 | DP Services-State & Univ Dept |
| 2610 | DP Services - Outside Source |
| 2620 | Services-Professional |
| 2621 | Services-Consulting |
| 2622 | Services-Collection Agencies |
| 2623 | Services - Miscellaneous |
| 2625 | Services – Guarantees |
| 2626 | Services - Athletic Officials |
| 2630 | Medical Services |
| 2650 | Services - Internal |
| 2670 | Printing & Duplicating-State |
| 2675 | Printing & Duplicating-NonStat |
| 2680 | Serv-Houskeeping & Janitorial |
| 2710 | Fellow/Schol/Trn-Annual |
| 2714 | Fellow/Schol/Trn-Academic |
| 3100 | Supplies |
| 3101 | Supplies Office |
| 3102 | Supplies - Drafting and Photograph |
| 3103 | Supplies - Experimental Animals |
| 3104 | Supplies - Classroom, Medical, Recreational |
| 3105 | Supplies Laboratory |
| 3106 | Supplies Ground, Agric, Animal |
| 3110 | Supplies-Drugs & Medical |
| 3111 | Eye Exam - Safety Glasses |
| 3120 | Supplies-Maint/Operational |
| 3130 | Supplies-Vehicles |
| 3140 | Fuel for Vehicles |
| 3150 | Software-Under $5,000 |
| 3151 | Software Maintenance Payments |
| 3165 | Food & Food Service Contracts |
| 3195 | Equipment & Furniture $5,000 |
| 3420 | Property Insurance |
| 3425 | Insurance-Liability(State) |
| 3430 | Insurance - Worker's Comp |
| 3440 | Insurance-Other |
| 3700 | Postage |
| 3710 | Freight |
| 3720 | Subscriptions |
| 3730 | Memberships |
| 3740 | Advertising & Notices |
| 3750 | Prizes & Awards |
| 3760 | Claims Awards |
| 3780 | Conference/Workshop Expenses |
| 3781 | Conf Workshop Expenses |
| 3790 | Material for Resale(Tr to Ast) |
| 3805 | Interest Expense – Prompt Pay |
| 3830 | Textbooks & Software-Rent |
| 3891 | Tuition/Fee Allocation |
| 3910 | Transfers - Shared Grants |
| 3915 | Transfers - Others |
| 3920 | Transfers - Admin Costs Disb |
| 3930 | Transfer - Overhead Allowance |
| 3940 | Transfers - Supplies IIA's |
| 3997 | Discounts Lost |
| 3998 | Discounts Lost |
| 4480 | Land |
| 4490 | Land Improvements |
| 4520 | Bldg & Attached Fixtures |
| 4525 | Bldg & Fixtures Capital Lease |
| 4602 | Equip - Laboratory and Classroom |
| 4604 | Equipment |
| 4605 | Equipment-Capital Lease |
| 4620 | Computer Equipment |
| 4625 | Computer Equip Capital Lease |
| 4630 | Software Purchase |
| 4640 | Furniture, Wood |
| 4652 | Automobiles |
| 4655 | Automobiles - Capital Lease |
| 4660 | Trucks & Other Vehicles |
| 4680 | Capital Purchases IIA |
| 4800 | Domestic Books (monographs) |
| 4810 | Foreign Books (monographs) |
| 4820 | Domestic Periodicals and Serials (printed materials) |
| 4830 | Foreign Periodicals and Serials (printed materiels) |
| 4840 | Domestic Electronic Monographs |
| 4850 | Foreign Electronic Monographs |
| 4860 | Domestic Electronic Periodicals and Serials |
| 4870 | Foreign Electronic Periodicals and Serials |
| 4880 | Domestic Government Documents (printed materials) |
| 4890 | Foreign Government Documents |
| 4900 | Microforms |
| 4910 | Audio-visual Media |
| 4920 | Music Scores |
| 4930 | Other Library Materials |
| 4960 | Binding of Library Materials |
| 5705 | Debt Service - Principal |
| 5706 | Debt Service - Interest |
| 5709 | Support-RA,Fellows,Scholars |
| 5710 | Support-NonEmploy&NonUW Studnt |
| 5711 | Student Aid-Excluding Loans |
| 5730 | Trfs-Fed Audit Disallow-FA |
| 5750 | Student Loans-Perkins |
| 5800 | Transfer-Interfund-NonFed |
| 5805 | Transfer out DOA Bldg Trust Fund |
| 6160 | Salary Advances |
| 6166 | Employee Travel Advance-Single |
| 9050 | Sales Credits-Internal |
| 9051 | Sales Credits-External |
| 9061 | Sales Credits-Internal Heat |