• Access Request and Authorization Form
• Authorization for Employment Reference Check
  
• Classified Background Check Form
  
• Classified Background Check Form- Driving Requirement
  
• Classified Bi-Weekly Time Sheet
• Classified Change of Status
• Classified Employee Hiring Process
• Classified Employee Performance and Development Review - Column Format
• Classified Employee Performance and Development Review - Check Box Format
• Classified Grants Time Sheet
• Classified Payroll Calendar 2008
  
• Classified Recruitment Approval Form
• Classified Timesheet Information


• Classified Time Sheet Information- Overtime Pay


• Classified Time Sheet Information- Shift Differential


• Classified Work Rules
• Compliance Form
• Direct Deposit
• Disability Request Form
• Discretionary Compensation Adjustment (DCA)
• Employee Information Sheet
• Essential Job Functions - Custodian - UC
• Essential Job Functions - Custodian - FP&M and Res Life
• Essential Job Functions - Custodian Lead
• Exempt Employee's Exception Timesheet
• Flex Time Request
• I-9 Form and Instructions (http://www.uscis.gov/files/form/I-9.pdf)
• Internal Reassignment Form


• Leave Benefits
• Holidays
• Leave for Jury Duty
• Leave of Absence Without Pay
• Military Leave
• Personal Holidays
  
• Promotional Exams & Interviews
• Sick Leave
• Sabbatical Leave
• Vacation
• Link to LTE Timesheet
• Non-work Related Developed Duty Return to Work Procedures
• Position Description
• Reclassification Information and Forms
• Reference Check Form
• Request for Reinstatement to State Classified Service
• Sabbatical Schedules
• Selective Service Compliance Form
• Selective Service - Who Must Register Chart
• Sexual Assault Incident Mandated Recording Form
• Tax-Sheltered Annuity Salary Reduction Agreement
• Tax-Sheltered Annuity Online SRA (Complete online, sign, and send to HR&D.)
• Tuition Reimbursement Instructions
• Tuition Reimbursement Form
• UW1123 Alien Tax Information Request
• UW-W Computer Questions - Who to call  
• Vacation Carry-Over Provisions
• Vacation Carry-Over Request Form
  
• Vacation Earnings
  
• Vacation Scheduling Agreement
• W-4
• W-4 NRA (Non Resident Alien)
  
• Written Hiring Reason for Classified and Project Appointment

If a holiday falls on a Sunday, University offices are closed the following Monday. If a holiday falls on a Saturday, you will receive floating legal holiday hours to be used within the calendar year. The amount of legal holiday that part-time employees receive is pro-rated.  To be eligible to be paid for a legal holiday, you must be in pay status either on the last scheduled work day immediately before the holiday or on the first scheduled work day immediately following the holiday.

In addition to legal holidays, you will receive 4½ personal holidays per year that must be used within that calendar year (36 hours) or they are lost. If you are represented by WLEA, you will receive 3½ personal holidays (24 hours).  (Members of the Crafts Union do not receive personal holidays.) Personal Holidays are pro-rated for part-time employees.

A summary of your various leave balances is provided on each earnings statement.
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(General information is provided below. Represented Classified employees should refer to their contract for specific information regarding sick leave.)

You begin to earn sick leave immediately upon employment and there is no limit of how much can be accumulated. Classified employees accrue sick leave credit at the rate of .0625 hour for each hour in pay status, not to exceed five hours in any biweekly pay period. Sick leave cannot be used before it is accrued.

Sick leave can be used for personal illness, injury, disability, or maternity. It may also be used for:

• Medical or dental appointments for the employee, their spouse, and dependents living in the household with the employee.

 
• Temporary emergency care of ill or injured members of your immediate family for a limited period of time.

 
• Care of newly adopted children.

 
• Funeral leave.

 

If you are enrolled in the State Group Health Insurance Program and retire on an immediate annuity, retire and receive a lump sum benefit, or terminate employment (at any age) with 20 years WRS creditable service but defer application for retirement benefit, unused sick leave credits are converted to a cash value and used to pay your health insurance premiums.
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Vacation is earned for all regular hours in pay status. For most employees, vacation is allocated based on the following schedule:

 

During the 1st 5 years	104 Hours
5+ to 10 years	144 Hours
10+ to 15 years	160 Hours
15+ to 20 years	184 Hours
20+ to 25 years	200 Hours
25 years and thereafter	216 Hours

(Note: Represented Classified employees should refer to their collective bargaining unit agreements for specific leave information.)

Vacation may be used after six months of employment. You must have your vacation requests approved by your supervisor in advance. Vacation should be used during the calendar year in which it is earned unless bargaining unit contracts specify otherwise.
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Occasionally, rush seasons, peak workload periods, and certain emergency situations may require overtime work in your department. All overtime work must be approved prior to the date it is worked.

Under federal law, most of our classified employees must receive overtime compensation. These employees are called "non-exempt" for overtime pay purposes and are eligible for pay or compensatory time off at the rate of time-and-one-half for hours worked in excess of 40 hours per week.

Employees in executive, administrative, and professional positions are generally "exempt" from federal overtime provisions. There are extraordinary situations, however, where exempt personnel can receive overtime compensation. Some exempt positions are represented by a union, with its own contractual provisions for overtime pay.
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If you work between the hours of 6:00 p.m. and 6:00 a.m., you will be eligible to receive night differential compensation of 45¢ per hour, in addition to your normal pay rate for those hours.

Weekend differential of 60¢ per hour will be paid for all hours worked between 12:01 a.m. Saturday and 12:00 midnight Sunday. (Craft employees do not receive weekend differential.)

(NOTE: 2005-2006 rates are listed above and are subject to change.)
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• All timesheets must be completed in ink.

 
• The hours worked for each day MUST be listed, including times for lunch breaks. Please remember to enter AM or PM after the times.

 
• The hours for each day and also each week should be totaled and listed.

 
• If you have any absences, they should NOT be included in the total hours worked. These are recorded separately in the absence section of the timesheet (lower left corner). Please indicate the date of the leave usage, amount used, and type of leave use (e. g. sick leave, vacation, personal holiday, comp time).

 
• If you are required to work on a holiday, please initial the hours worked for the holiday. This indicates that you are aware of the holiday and, yes, you did work.

 
• If you have worked any overtime, be sure to indicate if this is to be paid as cash or comp time in the overtime box.

 
• Timesheets should be submitted to the Office of Human Resources & Diversity with employee signature. Supervisor signature is also required for the regular hours, as well as any overtime hours worked. If your supervisor is unavailable to sign your timesheet by the deadline, you can send a photocopy for processing. However, when your supervisor returns, it is your responsibility to obtain the necessary signature and submit it to our office.

 

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Division of Administrative Affairs For comments on webpage contact: Human Resources and Diversity Last Updated: 7/29/2008