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Financial Delegations

NOTE: Compliance with Pre-Audit duties will be signified by the initialing of the appropriate document (i.e. Voucher, Chargeback report, Requisition, etc.)

Purchase Order’s, Telephones, PN-Audit

DELEGATION TO: (Kurowski)

Payment’s to Individual and Contracts Pre-Audit

DELEGATION TO: (Kolosso)

Payroll Pre-Audit

DELEGATION TO: Human Resources (Freeman)

Physical Plant C/B Pre-Audit

DELEGATION TO: (Atkeilski)

Charge Backs and Expenditure Corrections, G/L, Quick Orders, Pre-Audit

DELEGATION TO: (Schindler)

Printing and Dupl. Pre-Audit

DELEGATION TO: (Debereiner)

Purchasing

DELEGATION TO: (Hirschfield)

Student Employment Pre-Audit

DELEGATION TO: Financial Aid (Murray)

Travel Pre-Audit

DELEGATION TO: (Stelling)

Risk Management

DELEGATION TO: (Director of Risk Management & Safety)

Other Delegations-Purchase of Services

The delegations below provide University signature authority to commit to the Purchase of Services. This will normally take the form of a PIR (Payment to Individuals) or an Academic Support Agreement. The positions listed below are delegated authority to commit the campus to such purchases. Copies of the agreements must be submitted to Personnel immediately following signature. PIR forms are available in the Personnel Office and must be approved by the Personnel Director prior to taking affect. Note that Academic Support Agreements are limited to providing classroom related support.

DELEGATION TO: Director of International Education and Programs (Smith)

  • Delegated authority to sign travel study contracts under $25,000 utilizing a standard format. Contracts over $25,000 or those utilizing a format other than our own standardized format are reviewed and signed by the Purchasing Department.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Director of Residence Life (Janz)

  • Authorization to sign agreements with entertainers for Housing related events. Limit=$1000. Historically unique or long term contracts or contracts over the above limit must be signed by the Assistant Chancellor for Student Affairs.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Athletic Director (Plinske)

  • Authorization to sign contracts and agreements relating to normal athletic functions and contests. Original documentation will be maintained by the Athletic Department. Limit=$1000. Agreements which are not part of the normal operation of the Athletic Department or which are for a term greater than one year are not covered by this delegation.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Student Center Director (Barry)

  • Delegated authority to sign normal operational contracts in Student Center programs up to a maximum limit of $1,000. Historically unique, long term, or contracts over the above limit must be signed by the Assistant Chancellor for Student Affairs.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Dean-Art and Communication (Heyer)

  • Delegated authority to sign normal operational contracts in CFA facility up to a maximum limit of $1,000. Historically unique, long term or contracts over the above limit must be signed by the Provost.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Ast. Chanc. - Student Affairs (Jones)

  • Delegated authority to sign normal operational contracts in Student Services programs. Historically unique or long term contracts are to be reviewed by the Chancellor prior to signature.
  • May further delegate signature authority to program directors within Student Services, but such delegations must be noted on this document.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

Other Delegations-Sale of Services

The delegations below provide University signature authority to commit to the Sale of Services. The positions listed below are delegated authority to commit the campus to providing services for a negotiated fee. Copies of the agreements must be submitted to Purchasing immediately following signature. Purchasing will forward the agreements to Risk Management for review.

DELEGATION TO: Recreation Sports and Facilities Director (Harms)

  • Authorization to sign agreements relating to the use of outdoor athletic facilities by non-university entities. This delegation covers only one or two day events. Any other use of outdoor facilities must be signed by the Assistant Chancellor for Student Affairs. Historically unique or long term contracts or contracts over the above limit must be signed by the Assistant Chancellor for Student Affairs.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Royal Purple Staff

  • As part of the educational content of the operation of the student newspaper, student employees of the Exponent solicit advertising from potential advertisers. All resulting ad agreements must be reviewed and signed by the Exponent Faculty Advisor.

DELEGATION TO: Royal Purple Advisor (Martino)

  • All advertising agreements must be signed by the Exponent Faculty Advisor. Original contracts will be kept on file by the Exponent staff and are subject to University and State audit.

DELEGATION TO: I.L. Young Auditorium Director (Kohberger)

  • Delegated authority to sign normal operational contracts for indoor facility rentals up to a maximum limit of $1,000. Historically unique, long term, or contracts over the above limit must be signed by the Assistant Chancellor for Student Affairs.
  • Original contracts must be forwarded to the Purchasing Department so that funds may be encumbered through the issuance of a Purchase Order.

DELEGATION TO: Cable-6 Student Staff

  • As part of the educational content of the operation of the student Cable station, student employees of Cable-6 solicit advertising from potential advertisers. All resulting ad agreements must be reviewed and signed by the Cable-6 Faculty Advisor.

DELEGATION TO: Cable-6 Faculty Advisor (Conover)

  • All advertising agreements must be signed by the Cable-6 Faculty Advisor. Original contracts will be kept on file by the TV-6 staff and are subject to University and State audit.