Statement Verification

  1. You will receive a statement for your account directly from the card company. (an electronic billing file is sent to the University for payment processing.)
  2. It is your responsibility as the card holder to verify the correctness of the statement against your purchase record and receipts.
  3. The cardholder will then sign the record to attest that all purchases are for official state business and comply with appropriate rules and regulations. The cardholder will then forward the signed record with original receipts to his/her supervisor for their review and signature. A post audit will be performed by the University agency-designated reviewer.
  4. Purchase card charges must be verified against the General Ledger via WISDM as part of the reconciliation process. Maintain WISDM verification with your purchase record.