Instructional Academic Staff Promotions

Instructional Academic Staff Promotions

Promotion Policy, Procedures and Timeline

SOURCE: Office of the Provost and Vice Chancellor for Academic Affairs

  1. University Minimum Qualifications for Promotion Eligibility
    1. There are four levels of instructional academic staff on this campus. The four levels are Level 1, Level 2, Level 3, and Level 4. All instructional academic staff shall be considered to be in Level 1 until such time he/she is promoted. The monetary amount of the permanent salary increase for promotion to each level will be determined by the Chancellor and is based upon the amount of promotion funds available, the number of applicants promoted and the current salary of the applicant.
    2. At the time of application for promotion to any Level, persons must have been at the present Level for two full years, unless they hold a recognized terminal degree in their discipline.
    3. The Chancellor will determine the date on which successful and unsuccessful applicants shall be notified of their status.
    4. The following are the eligibility requirements for promotion to each Level:
      1. Promotion from Level 1 to Level 2
        1. The applicant must have completed the master's degree and must be in at least the third year of full-time equivalent instructional service at UW-Whitewater or the applicant must be in at least the third year of full-time equivalent instructional service at UW-Whitewater (i.e., 3 years in a 100% appointment, 4 ½ years in a 75% appointment, 6 years in a 50% appointment…) and hold a bachelor's degree plus a professional credential recognized in his/her field as an advanced level of competence, such as persons who are Certified Public Accountants, Certified Purchasing Managers or Professional Engineers, etc. A special review of persons holding such credentials will be considered at the time that an individual makes application for promotion.
        2. There will be no minimum time in Level 1 status for those instructional academic staff members who hold a recognized terminal degree in their discipline to apply for promotion to Level 2.
        3. An applicant holding a terminal degree when hired, is eligible to apply for Level 3 promotion after a minimum period of three full-time equivalent instructional years of service (regardless of previous level).
      2. Promotion from Level 2 to Level 3
        1. In addition to the academic qualifications in D.1.a. above, the applicant must be in at least the sixth year of full-time equivalent service at UW-Whitewater (i.e. 6 years in a 100% appointment, 9 years in a 75% appointment, 12 years in a 50% appointment…).
        2. The applicant must have served in Level 2 a minimum period of three academic years before the effective date of the promotion to Level 3.
        3. There will be no minimum time in Level 2 status for those instructional academic staff members who hold a recognized terminal degree in their discipline to apply for promotion to Level 3. A minimum of three full-time equivalent instructional years of service is required to advance to level 3.
      3. Promotion from Level 3 to Level 4
        1. The applicant must be assigned to the classification of Educational Code 1 - a recognized terminal degree and the applicant must be in at least the ninth year of full-time equivalent service at UW-Whitewater (i.e. 9 years in a 100% appointment, 13 ½ years in a 75% appointment, 18 years in a 50% appointment…).
        2. The applicant must have served in Level 3 for a minimum period of three academic years before the effective date of the promotion to Level 4.
        3. Applicants possessing a recognized terminal degree, who have a minimum of nine full-time equivalent instructional years of service (regardless of previous level) may skip level 3 and go directly to level 4.
  2. Instructional Academic Staff Promotion Committee
    1. The Academic Staff Assembly will form a promotion committee consisting of six members of the instructional academic staff and one ex officio member serving as Tabulator from either instructional or non-instructional ranks. Length of membership on the committee is per Academic Staff Assembly policy.
    2. The Promotion Committee will elect one of the members as its chair who will be responsible for conducting meetings and adhering to the timelines established in I above.
    3. The Promotion Committee will verify the minimum qualifications of all applicants and rank those applicants who qualify within the promotion level.
    4. The information from qualified applicants will be evaluated as follows:
      1. Job performance: (70% of the information provided by the applicant).
        1. Self-Evaluation
        2. Documentation of Teaching Effectiveness

          If you have other positive contributions which should be considered in your evaluation, it is your option to include that material under the following headings:

        3. Professional Activities/Awards
        4. Contributions/Service to the University and Community
      2. Supervisors' Evaluations(30% of the information provided by the supervisors)
        (Please refer to the specific guidelines in the application form)
    5. Within each of the categories, there are six possible ratings.

      The ratings are as follows:

      • 0 no score, unsatisfactory performance
      • 1 weak job performance, some deficiencies
      • 2 acceptable, meets minimum requirements of job description
      • 3 satisfactory, fully complies with all aspects of the job description
      • 4 excellent, superior work, makes contributions beyond job description,makes contributions to division, college and/or university
      • 5 outstanding, performance well in excess of the job description, makes contributions to the profession outside of or beyond the university
    6. The chair of the Promotion Committee will forward to the Academic Staff Assembly, the ranking, scores, and recommendations of those applicants who have submitted a qualified promotion application.
    7. The Promotion Committee will recommend promotion based upon the following minimum composite scores as established by the Academic Staff Assembly:
      • 3.50 to Level 2
      • 4.00 to Level 3
      • 4.50 to Level 4
    8. Academic Staff Assembly forwards the Promotion Committee's recommendation on promotion to the Office of the Provost.
    9. Final decision of promotion will be determined by the Chancellor.
  3. Instructional Academic Staff Promotion Application Form
    1. So that all applicants can be rated with their peers, the application form in effect for the current promotion cycle must be used and guidelines set forth therein should be strictly adhered to.
    2. Applications submitted not using the current form or guidelines will not be rated by the Promotion Committee.

APPROVED APRIL 26, 1995
REVISIONS APPROVED DECEMBER 14, 2000
REVISIONS APPROVED NOVEMBER 5, 2003
REVISIONS APPROVED NOVEMBER 10, 2004
REVISIONS APPROVED NOVEMBER 1, 2006
REVISIONS APPROVED DECEMBER 5, 2007

Promotions Forms and Additional Information:

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