Practicum Agreement

The practicum agreement lays the groundwork for what you will do and be evaluated on for each practicum experience


The practicum agreement is a contract between the student and UWW on the specific large projects to be completed during each practicum experience. It allows the student to develop projects to improve areas of weaknesses, to further develop skills in other areas, and to plan activities that will benefit both the student and the practicum site. The projects will provide the student with work samples that can be used in his/her portfolio when job hunting, too. The different practicum experiences have different agreement forms:

Download the appropriate agreement and carefully read the instructions on it.

Like any working librarian,  the student will find that work on some of these projects and the portfolio itself will have to be done outside of scheduled work hours. In addition to the large projects, the student will be doing and discussing a wide range of activities related to the everyday work of a school or public librarian. The checklist (school library, public library) will help guide the student and the cooperating librarian on these activities. This will be reflected in the daily log which is submitted weekly (bi-weekly for combined practicum).  For those in LIBMEDIA  793c, most of the projects will be done in one's own district.

The Agreement Parts

The practicum agreement actually consists of several parts:

  1. Signature page where the student, the practicum coordinator, the cooperating librarian and the university supervisor all agree to what the student plans to do.
  2. A list of all schools to be part of the practicum along with the LMS's name, phone number, email and exact dates of each visit.
  3. The checklist on completion of all requirements including:
      • The time log documents achievement of minimum clock hour requirements with reflections
      • All projects in the plan have been successfully completed.
      • Student's self-assessment / reflection indicates reflection on competencies.
      • The student has answered the practicum questions
      • The cooperating librarian has completed the practicum evaluation form indicating the student has reached all competencies at least at the proficient level.
      • The university supervisor and the cooperating library media specialist both believe the student has successfully completed the experience.
      • The university supervisor has reviewed the student's capstone portfolio and determines all competencies have been reached at least at the proficient level.

This completion checklist will be completed by the university supervisor after receiving the student's capstone portfolio:

Date accomplished


The time log reflects minimum clock hour requirements


All projects in the plan have been completed at an acceptable level.


The cooperating library media specialist has completed the practicum evaluation form indicating the student has reached all competencies at least at the proficient level.


Portfolio with student reflection and artifacts from all projects approved by university supervisor.


Questions answered Supervisor

  1. A grid for each project:

Areas covered (e.g.,  Collection Development, Organization and Access: Technology; Administration; Information Literacy and Teaching; Reading and Literacy) :

List the category or categories to be covered by this project.

Competencies :

List the program competencies to be covered here. Include the course and number of each competency. Competencies are found at the 1902 competencies page.

Project to develop competencies:

Describe what will be done in the project to demonstrate these competencies. Be specific on the actions.

Evaluation Method (e.g., how you will determine that the project is successful):

Describe how the student will evaluate the success of the project. This could include analysis of student achievement, feedback from teachers or administrators in the school, surveys, observations by the cooperating LMS or other evaluation methods.

University Supervisor Evaluation:

Competency achievement level:

              Minimal                     Basic                    Proficient                    Target


This is where the university supervisor will judge the success of the project based on evidence in the portfolio and reflection on the project. The student must reach proficient level in the project for it to be considered completed.

Timeline and logistics

To make this run smoothly, the student must pay careful attention to the timeline for completing the practicum agreement. Plan ahead as the agreement generally cannot get final approval during semester breaks.

Timeframe Action
Before beginning of practicum semester Develop 2-3 practicum goals and projects based on the five categories in practicum agreement. All five categories should be covered across the two experiences. If doing a combined practicum, the majority of these projects will be done in one's own district rather than in the 5-day on-site experiences.
Before beginning of practicum semester Discuss ideas with cooperating LMS to make sure they are possible. This may be done via phone, but it is advisable to visit the school to get a better feel for the context when doing this.
At least two weeks before you plan to begin practicum, but no later than end of first month of the semester. Submit ideas on practicum agreement form to practicum coordinator via email. If the student is doing two practicum experiences this semester, make sure to name the two files differently.
Within one week of submission (except during semester breaks) Get feedback from practicum coordinator and revise as necessary. Resubmit form with new name.
Before beginning practicum Get signed form back from practicum coordinator who will also send it to the university supervisor.
During practicum Give a copy of the agreement to the cooperating librarian. Carry out projects during experience, collect evidence and evaluation data.  This is not necesssary if all the projects are done in one's own school during a combined practicum.
By end of last week of classes (before finals week) unless you have made previous arrangements for an incomplete for the semester due to time in the school after the end of the semester. Compile artifacts and evidence with a reflection into a capstone portfolio to submit to the university supervisor. This should be done electronically so the supervisor and the practicum coordinator will have access to it. It is most useful to have this ready before the supervisor's final visit so it can be discussed and turned in at that point. For those doing a combined practicum, this should be submitted at the end of the practicum period for review. See portfolio instructions for more details on how to do this.  These artifacts from the practicum can be combined with work from library courses to demonstrate all the competencies.
At the end of the second practicum Portfolios from both practicum experiences are reviewed by library media faculty before granting the 902 with stipulations license. Submit both to practicum coordinator.The final capstone portfolio will be used to determine when a candidate can apply for the 1902 license.  This information will be submitted to the UWW certification officer when it is approved and all library coursework is compelted with a cumulative GPA of 3.0

Competencies by Category

Each project should focus on one or more program competencies  found on the  1902 competencies page . Select projects in each area  that would benefit you most professionally.  Across the two experiences the student needs to cover all five areas:

  • Collection Development, Organization and Access
    • Courses covered: Finding and Using Information Organizing Information, Library Administration, Children's Literature, Young Adult Literature
  • Technology
    • Course covered: Digital Tools
  • Administration 
    • Courses covered:  Library Administration, Leadership
  • Information Literacy and Teaching 
    • Course covered:  Information Literacy)
  • Reading and Literacy 
    • Courses covered: Children's Literature, Young Adult Literature

Each experience must include at least two projects (5 for combined practicum). It is recommended that the student do an Information LIteracy and Teaching project  in each experience. These projects are not the only things the student you will do in your practicum, but they will allow you to do in depth work in several areas in each experience. For those doing a combined practicum the five areas should be covered in projects in one's own district.

Public Library

Any student (school library or public library minor) may do the 150 hour public library practicum experience (EDFNDPRC 411). This experience involves some additional readings in D2L as well as specific practicum projects related to public library collection development, financial management and budgeting, and programming. For the public library practicum use the categories:

  • Collection development, organization and access
  • Technology
  • Library administration, policies, structure and laws, budgeting, financial management, and resource sharing
  • Community needs assessment, programming, and marketing
  • Other (e.g., literature and reading)

Sample Projects

The projects should be selected to demonstrate skills on one or more competencies. Depending on the projects chosen, the student may be able to cover multiple competencies and even multiple categories. The projects should go beyond the daily routine of the library to something that involves more in depth work and / or work with others in the school (e.g., teachers, groups of students, administrators). These are just suggestions. The student should develop projects based on his / her needs and interests. Projects may be accomplished at the main practicum site or may be explored across various sites. For real-life examples from previous semesters, see the Examples page. Some sample projects include:

Collection Development, Organization and Access

  • Reference:  Develop a webpage of resources for a topic of interest including websites, databases, etc. 
  • Reference:  Interview patrons about their use of reference services and materials including print resources, online databases and the open web.  Determine areas that need further instruction and / or tools to direct patrons to appropriate resources.
  • Reference:  Review the library's website and develop suggestions for improvement or additions in resources, organization, design, and services.    Examine how Web 2.0 tools are, or could be, used in the library to provide access to resources and connect with patrons.
  • Privacy and intellectual freedom:  Examine the library's policies that impact patron and staff privacy and intellectual freedom rights.  Analyze how these policies impact patrons' access to information.  Interview the library staff on the issue.
  • Collaboration:  Examine collaboration with public library system and school libraries and develop plan for increasing.
  • Cataloging:  Examine the cataloging for materials in an area of need.  Enhance the cataloging through the use of summary notes, levels, genre, tags, etc. 
  • Cataloging:  Examine materials appropriate for use by patrons whose first language isn't English and enhance the cataloging.
  • Collection development:  Do a needs assessment in a content area.  Recommend items in appropriate formats for acquisition or access that are not currently available in the library.    Examine existing materials in the collection and recommend items for weeding as appropriate.  Determine what is available through resource sharing in the library system. 


  • Library technology:  Identify a new technology that could be used to improve patron access to information, involves patrons in contributing to the library's resources, facilitates collaboration among patrons and staff, etc.  Develop a plan to implement a trial of this technology. 
  • Problem solving:  Develop a problem-solving manual for common technology issues in the library. 

Library administration, policies, structure and laws, budgeting, financial management, resource sharing

  • Staffing:  Define an ideal staffing level for the library program.   Develop an advocacy plan for appropriate numbers of professional and other staff to meet the information needs of the community.
  • Facilities:  Examine the current information and technology facilities in the library and make recommendations for changes over the next 10 years to support user needs. 

Community needs assessment, programming, and marketing

  • Public relations:  Interview staff, board members, and patrons on expectations of the library media specialist and the library program.  Create a public relations campaign to elevate the image of librarians and the library program in your area.
  • Staff development: Examine the current program for staff development in information and technology literacy as well as the role of the librarian.  Develop a plan for staff development in these areas for the coming year. 
  • Literature:  Develop a plan for a reading motivation program for the library for a specific population. 
  • Programming:  Identify an underserved population and develop a program pilot to serve their needs.

Combined projects

  • Gather resources for library users in all formats a high-need area.   Recommend items for acquisition or interlibrary loan that are not currently available in the library.    Develop a webpage of resources for the topic including website, databases, etc.  (Access and collection management and use)
  • Review the library's website and develop suggestions for improvement or additions in resources, organization, design, and services.  Develop template webpages for the website.  (Access and technology) 
  • Examine collaboration with school libraries in the area and develop plan for increasing.  Work with the school librarians on developing and implementing a reading motivation program for students supported by the public library. (Access and instructional leadership and administration)

Evaluation and Evidence

For each project the student should include artifacts showing work on the projects. This may range from lesson plans to webpages to manuals or brochures you created. This should be followed by data showing the effectiveness of the projects and how it demonstrates the competencies have been met.

The projects will be judged on the artifacts, the data collected on the success of the project, and the reflection on how each project demonstrates mastery of the competencies. The data may include:

  • Examples of student projects with an assessment of skills learned
    • Additional artifacts from coursework that demonstrate competencies
  • Teacher surveys or feedback forms (e.g., on lesson presented, documents created, collections developed)
  • Cooperating LMS or teacher written observations on lesson presented
  • Interview data from teachers, students, or administrators
  • Test scores