The Mission Statement and Bylaws listed below are currently under review by the Elections/Bylaws Committee. You may view the most recent draft of recommended changes HERE.
ARTICLE I: MISSION STATEMENT
The University of Wisconsin-Whitewater Classified Staff Advisory Council’s (CSAC) mission is to promote a positive environment for all classified employees and encourage active participation in the University decision-making process. The CSAC is dedicated to promoting professional development and ongoing educational opportunities as well as serving as a channel of communication among all classified employees, and between classified employees and the broader University community. The CSAC serves in an advisory role to the Chancellor and University administration. Membership is open to all classified permanent, limited term (LTE) and project appointment employees of the University.
ARTICLE II: NAME
The name of the organization is the Classified Staff Advisory Council, also known as CSAC.
ARTICLE III: ROLES AND RESPONSIBILITIES
- Serve to facilitate communication across the campus, particularly regarding classified employees
- Provide feedback from classified employees to UW-Whitewater administration
- Advise UW-Whitewater administration regarding matters concerning classified employees
- Identify representatives from UW-Whitewater classified employees for campus committees and other campus groups
- Bring questions and concerns to campus administration
- Identify policy questions and concerns
- Identify training questions and concerns
ARTICLE IV: MEMBERSHIP
The CSAC will consist of twelve members; ten will be elected from the three main divisions on campus. The breakdown based on an approximate percentage of classified employees per unit is as follows: Administrative Affairs-4, Student Affairs-4, and Academic Affairs-2. There will also be one liaison to the Chancellor’s Office, appointed by the Chancellor and one liaison to Human Resources & Diversity appointed by the Director of Human Resources. Representatives must be permanent employees due to the term commitment required. However, this council will represent all classified staff (full-time, part-time, LTE, and project appointment).
Ten representatives will be elected based on nominations. Interested individuals may be nominated by another campus employee or self-nominate. A call for nominations will be held yearly. If fewer than twelve individuals are nominated, deans, directors and the chancellor may be asked for additional nominations.
Representatives will be elected by division. A maximum of two representatives from any unit/department will be allowed. Staff in the Chancellor’s Office, the Provost’s Office, and University Advancement will be grouped in the Administrative Affairs division. Athletics will be grouped in the Student Affairs division. Members of the Council will be allowed paid time to attend scheduled meetings.
All appointed or elected members will serve a two-year term. The initial council (during the 2012-2013 fiscal year) will consist of five elected members, the two appointed liaisons and the five current members of the Classified Connection Committee. This will provide continuity for the organization and help establish a yearly election process with only one-half of the members’ terms expiring each year.
ARTICLE V: TERMS OF SERVICE
Terms of service for CSAC members are staggered so that only five seats will be open each year. All appointed or elected members will serve a two-year term. Terms of CSAC members will run from July 1 through June 30. No term limits have been set.
ARTICLE VI: EXECUTIVE BOARD
The Executive Board of the Council will consist of a Chairperson, Vice-Chairperson (Chair elect), Treasurer, and Secretary - to be elected by the ten voting council members. The liaisons to the Chancellor’s office and Human Resources office will also be members of the Executive Board, but will serve as non-voting members.
Responsibilities of the Executive Board:
- Set meeting times and approve agenda items
- Discuss pertinent matters and establish direction for committee activities
- Review committee reports
- Take necessary action between general meetings
- Review member nominations and attendance
- Fill membership vacancies as appropriate
- Perform such other business as appropriate
In the event of a board vacancy, the remaining council members will select a new representative from within.
DUTIES OF EXECUTIVE BOARD:
Chair: Calls meetings of CSAC; presides over meetings; coordinates activities; attends regular meetings with Chancellor; makes all appointments to Search and Screen committees and other committees requested by the Chancellor; assists Committee on Committees with other appointments.
Vice-Chair: Serves as Acting Chair (and performs all of those duties) when the Chair is absent or unable to perform those duties; attends regular meetings with Chancellor; becomes Chair after completing term as Vice-Chair.
Treasurer: Manages, reconciles and reports on the budget to CSAC at all monthly meetings; oversees all payments for CSAC bills or obligations.
Secretary: Prepares and distributes agenda for all CSAC meetings; takes minutes of CSAC meetings and sends approved minutes to CSAC members and classified staff; saves electronic copy of all minutes; attends meetings of the Executive Committee.
ARTICLE VII: STAFF SUPPORT
Limited staff support will be provided by the Human Resources liaison, with duties to include research, duplication of documents, etc.
ARTICLE VIII: MEETINGS
- Scheduling: Regular meetings of the CSAC will be held monthly, day and time to be determined. General monthly meetings will be scheduled at a separate day/time for the entire classified staff population.
- Quorum: A quorum for any meeting of the CSAC shall be seven (7) members.
- Council Attendance: Attendance at 75% of the meetings (9) is required to retain a council seat. An excused absence counts as attended. An absence is excused through an email notification to an Executive Board Member in advance of the meeting. Attendance will be recorded during the meetings through minutes reporting.
- Leave of Absence: The Chair will appoint an eligible staff member from the appropriate staff category if leave is requested. Leave of absence can be up to six (6) months. Board members will be encouraged to resign if a longer leave is requested.
- Vacated Seat: If a Council seat is vacated between election terms, the Chair will appoint an individual to fill that seat until the next election.
- General Meeting Attendance: Classified employees who wish to attend the general meetings must check with their immediate supervisors for approval to attend. Supervisors should approve reasonable requests for absence to attend these meetings.
ARTICLE IX: PERMANENT STANDING COMMITTEES
There is no committee on committees at this time; it will be a Council function. Proposed committees will be: Employee Recognition Committee; Grant/Fund Raising Committee; Programming Committee (selecting speakers, setting up conferences, etc.); Elections, Nominating, and Bylaws Committee.
ARTICLE X: AMENDING THE BYLAWS
Changes in the bylaws may be made by the members of the CSAC. All changes in the bylaws require the approval of 60% (6/10) of the voting members of the CSAC, with final approval by the Chancellor.