The University of Wisconsin-Whitewater Classified Staff Advisory Council’s (CSAC) mission is to promote a positive environment for all classified employees and encourage active participation in the University decision-making process. The CSAC is dedicated to promoting professional development and ongoing educational opportunities as well as serving as a channel of respectful communication among all classified employees, and between classified employees and the broader University community. The CSAC serves in an advisory role to the Chancellor and University administration. The CSAC represents all classified permanent, limited term (LTE) and project appointment employees of the University.
ARTICLE I: NAME
The name of the organization is the Classified Staff Advisory Council, also known as CSAC.
ARTICLE II: ROLES AND RESPONSIBILITIES
- Serve to facilitate communication across the campus, particularly regarding classified employees
- Provide feedback from classified employees to UW-Whitewater administration
- Advise UW-Whitewater administration regarding matters concerning classified employees
- Identify representatives from UW-Whitewater classified employees for campus committees and other campus groups
- Bring questions and concerns to campus administration
- Identify policy questions and concerns
- Identify training questions and concerns
ARTICLE III: MEMBERSHIP
The CSAC will consist of twelve members. The breakdown based on an approximate percentage of classified employees per unit is as follows: Administrative Affairs-4, Student Affairs-4, and Academic Affairs-2. There will also be one liaison to the Chancellor’s Office, appointed by the Chancellor and one liaison to Human Resources & Diversity appointed by the Director of Human Resources. Representatives must be permanent employees due to the term commitment required. However, this council will represent all classified staff (full-time, part-time, LTE, and project appointment).
Staff in the Chancellor’s Office, the Provost’s Office, and University Advancement will be grouped in the Administrative Affairs division. Intercollegiate Athletics will be grouped in the Student Affairs division. Members of the Council will be allowed paid time to attend scheduled meetings.
Leave of absence can be up to six (6) months. Board members will be encouraged to resign if a longer leave is requested. If leave is requested by a Council member, volunteers will be solicited from the general classified staff within the division of the leaving Council member. The full Council will then appoint the position by a majority vote from the pool of available candidates. If there is no interest, the position will be left vacant until the next election. Members who transfer out of the division they represent into a classified staff position in a different division will be allowed to complete their term of office.
ARTICLE IV: ELECTIONS
Ten representatives will be elected based on nominations. Interested individuals may be nominated by another campus employee or self-nominate. A call for nominations will be held yearly in the beginning of April. If fewer than twelve individuals are nominated, Deans, Directors and the Chancellor may be asked for additional nominations.
Representatives will be elected from each division in the beginning of May. A maximum of two representatives from any unit/department will be allowed; however, if there are no accepted nominations from other units/departments then the maximum may be exceeded. Election results will be announced at the next general membership meeting following the election. Newly elected Council members will attend the June CSAC meeting and begin their term of office July 1.
ARTICLE V: TERMS OF SERVICE
All elected members will serve a two-year term. Appointed members will serve until the next election cycle. Terms of service for CSAC members will be staggered so a minimum of five seats will be open each year. There are no term limits.
ARTICLE VI: EXECUTIVE BOARD
The Executive Board of the Council will consist of a Chairperson, Vice-Chairperson, Treasurer, and Secretary - to be elected by the ten voting council members. The liaisons to the Chancellor’s office and Human Resources office will also be members of the Executive Board, but will serve as non-voting members. Verbal nominations will be made by council members and elections will be determined by secret ballot. Officers will serve a one-year term. When the chairperson’s term expires that individual will serve one year in an ex-officio capacity. There are no term limits.
Responsibilities of the Executive Board:
- Set meeting times and approve agenda items
- Discuss pertinent matters and establish direction for committee activities
- Review committee reports
- Take necessary action between general meetings
- Review member nominations and attendance
- Fill membership vacancies as appropriate
- Perform such other business as appropriate
In the event of a board vacancy, the remaining council members will select a new representative from within.
DUTIES OF EXECUTIVE BOARD:
Chair: Calls meetings of CSAC; presides over meetings; coordinates activities; attends regular meetings with Chancellor; makes all appointments to campus committees as determined by the CSAC and requested by campus administration; assists with other appointments.
Vice-Chair: Serves as Acting Chair (and performs all Chair duties) when the Chair is absent or unable to perform said duties; attends regular meetings with Chancellor.
Treasurer: Manages, reconciles and reports on the budget to CSAC at all monthly meetings; oversees all payments for CSAC bills or obligations; will be a member of the Grant/Fundraising Committee.
Secretary: Prepares and distributes agenda for all CSAC meetings; takes minutes of CSAC meetings and sends approved minutes to CSAC members and classified staff; saves electronic copy of all minutes.
ARTICLE VII: STAFF SUPPORT
Limited staff support will be provided by the Human Resources liaison, with duties to include research, duplication of documents, etc.
ARTICLE VIII: MEETINGS
CSAC meetings will be held monthly, or at the discretion of the Executive Board, day and time to be determined. A quorum for any meeting of the CSAC shall be seven (7) members, and attendance at 75% of the meetings (9) is required to retain a council seat. An excused absence counts as attended. An absence is excused through an email notification to an Executive Board Member in advance of the meeting. Attendance will be recorded during the meetings through minutes reporting.
All meetings related to the CSAC may be held during paid work hours. Any employee serving as an elected member of the Council and working second or third shift will use flex work hours to attend meetings, and the Human Resources Liaison shall actively help to resolve any issues or problems that may arise relating to these scheduling and workload considerations.
General membership meetings will be scheduled no fewer than two times a year for the entire classified staff population, day and time to be determined. Classified staff employees must notify their immediate supervisor of their plan to attend.
ARTICLE IX: COMMITTEES
Committees of the CSAC include Elections/Bylaws Committee, Employee Outreach Committee, Employee Recognition Committee, Grant/Fundraising Committee, and Programming Committee.
Committee meetings will be scheduled by the Committee Chair as needed.
Committee memberships are open to all classified staff employees. Each committee will select their own chair, and at least one Council member must be on each committee. The Chair or their designated representative will attend monthly CSAC meetings to report on the activities of each committee. All committees shall be governed by the Executive Board of the Council.
Proposals to form new committees must be taken to the CSAC and approved by a majority vote of the Council. Committees will be reviewed annually to determine future status by the Executive Board.
Elections/Bylaws Committee: This committee creates, maintains, and annually reviews the mission statement and bylaws of the CSAC and is charged with overseeing the CSAC election process. Committee membership is open to all permanent and project classified staff members on campus.
Employee Outreach: The purpose of this committee is to welcome and encourage participation by general members of the classified staff. This committee will facilitate new employee orientations in conjunction with Human Resources & Diversity, and also promote the general activity of the CSAC through outreach and promotion of meetings, events, and other programming provided by the other CSAC committees.
Employee Recognition Committee: The purpose of this committee is to create and develop opportunities to provide recognition of classified staff employees, retirees, and new employees on the UW-Whitewater campus. This committee maintains the online Classified Staff Spotlight, and facilitates the Classified Staff Excellence Award.
Grant/Fundraising Committee:The mission of the grant/fundraising committee is to raise funds. The committee provides professional development funding, applies for grants, and raises funds for various Council functions and other events for classified staff. Funds are maintained in campus accounts. Various fundraising functions are promoted throughout the fiscal year.
Programming Committee: The purpose of this committee is to provide programming to the general members that address educational, work-related, and campus-oriented information. The goal is to enhance professional development, learning opportunities and dissemination of information as it pertains to the interest of the membership.
ARTICLE X: AMENDING THE BYLAWS
The general classified staff population may propose to the CSAC changes to the bylaws. Changes in the bylaws may be made by the members of the CSAC. All changes in the bylaws require the approval of 60% (6/10) of the voting members of the CSAC, with final approval by the Chancellor.
ARTICLE XI: RESOLUTIONS
CSAC has authority to propose resolutions to the Chancellor for campus-wide policy implementation for concerns relating directly to classified staff as a whole. New resolutions will be reviewed by the CSAC and require the approval of 60% (6/10) of the voting members with final approval by the Chancellor.
ARTICLE XII: RULES OF ORDER
In instances not covered by these by-laws, the Committee may refer to the most recent edition of Robert's Rule of Order.