Director of Public Events-College of Arts and Communication-13188
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ATTENTION:
The College of Arts and Communication seeks a Director of Public Events.
JOB DETAILS:
As the Director of Public Events for the College of Arts and Communications you report directly to the Dean of the College.
Primary responsibilities include managing the master calendar to provide event management and coordination of all College events including all departments within the college, and events scheduled by the Young Auditorium. Provide supervision to the Associate Director of Public Events and recruit, train, and supervise volunteers and paid student workers. Prepare marketing/publicity materials for Theatre/Dance Department, Music Department and for other college events as needed. Serves as college webmaster to create content and manage the department websites to update when necessary and serve as College liaison with University Ticket Services.
QUALIFICATIONS:
Minimum Qualifications:
- Bachelor's degree in Marketing, Communications, or related field with 2 to 3 years of professional experience with web design, web development, social media and data analytics and reporting. Interest in the promotion of the arts through various media.
- Strong organizational, time management and communication skills (verbal, listening, and written).
- Ability to work cooperatively with others and able to multi-task and remain flexible to changes.
- Experience working with databases and software including Microsoft Office, and the Adobe Suite.
- Ability to work independently in a fast paced work environment.
RESPONSIBILITIES:
30% A Marketing/Publicity Management
A1. Prepares and/or supervises preparation of programs, news releases, written promotional materials. Approves all materials prior to publication.
A2. Designs and/or supervises design of posters, flyers, programs and some videos for paid public arts events and certain free events, per the CAC promotion policies,
A3. Ensures the campus style guide is applied to CAC promotional materials and content aligns with the centrally established University brand.
A4. Project manager for season brochure creation for the Theatre/Dance Season Brochure and Music Mosaics Series brochure.
- Recruits and supervises graphic designer
- Requests quotes from Printing Services to determine best format
- Develops image concepts in cooperation with directors and performers
- Coordinates photo-shoots and takes photographs when applicable to the design concept
- Ensures brochures meet US postal regulations
- Creates content including images via graphic design and photography
- Edits pages and maintains the site structure for the CAC main website
- Reviews and supervises CAC department websites
- Provides assistance creating new pages or adjusting existing structure
- Advises and assists the CAC Departments with their social media efforts
- Monitors developments in social media and educates faculty/students
A8. Prepares and schedules content for atrium digital display.
A9. Oversees and provides digital images for the main street digital sign and serves as backup scheduler when Associate Director of Public Events is not available.
A10. Photographs productions and maintains image archive for Theatre/Dance Department.
A11. Manages the Theatre/Dance and Music season ticket and subscription campaigns.
- Provides event information for all ticketed events in the CAC (except Young Auditorium) to University Ticket Services including - dates, times, locations, prices, seating configurations, seating holds.
- Verifies events in ticket software for accuracy prior to on-sale date
30% B Supervision and Leadership
B1. Supervises the Associate Director of Public Events.
- Assigns and reviews projects
- Sets performance goals
- Monitors progress, gives feedback and supports problem resolution, as needed
- Prepares annual review
B3. Assigns projects, sets performance goals, guides and reviews projects, and recommends grades to the instructors for students (3 to 10 per semester) working on projects for Theatre-207/ACINDP-200, Theatre-309 and Theatre-499 courses.
B4. Serves as the liaison for the CAC with University Ticket Services.
- Provides feedback on Ticket Services staff after events
- Suggests changes to customer services practices to improve service to patrons
- Coordinates special seating or accessibilities needs for events in the Greenhill Center of the Art
- Educates Ticket Services staff about events to improve sales
- Presents details about events and news at monthly meetings
- Proposes feature story ideas
- Connects with other members to cross-promote events when appropriate.
- Writes and distributes meeting minutes to faculty and students
- Researches script availability
- Prepares ticket sales history and survey/feedback from previous productions and/or genres
- Promotes the program to faculty and students
- Assists matching students to mentors
- Evaluates connections and counsels students, as needed
C1. Chairs the CAC Scheduling Committee – responsible for managing the master calendar to coordinate all events for all Departments within the CAC, and events scheduled by Young Auditorium.
- Schedules committee meetings and documents decisions
- Ensures CAC policy is followed for all events
- Advises faculty/students on event date and time selections
- Collects individual forms and facilitates room reservations
- Reviews schedules to prevent/limit event overlap
- Coordinates and supervises booking annual Theatre/Dance Department’s Children’s Tour in area schools and theatres
- Inputs information into CAC calendar formats, e.g. web-based calendar
- Communicates details about featured events to a variety of community contacts for community calendars
- Manages all internal and external calendar changes due to any event cancellations.
- Schedules committee meetings and documents decisions
- Assign tasks to committee members
- Assists the Development office with collecting information for the program.
- Coordinates technology and front of house needs with Young Auditorium staff
- Identifies barriers and proposes solutions
- Communicates progress to the Dean
- Monitors timelines for task completion
- Communicates event details and responsibilities to student speakers and award recipients
Solicits monetary and silent auction item donations from individuals and businesses.
- Orders food and coordinates dinner with campus catering
- Coordinates front of house needs with Young Auditorium staff
- Manages Silent auction e.g. set-up, forms, signage, event supervision, payment collections
D1. Projects costs, tracks and monitors expenses and revenue for multiple Departments within the College of Arts and Communication (CAC).
D2. Receives, deposits and documents donations for Music Department fundraiser, e.g annual Gala fundraiser.
D3. Analyzes data from ticketing system; prepares post-event revenue/expense reports.
D4. Obtains and negotiates advertising placement and manages payments.
D5. Runs reports, analyzes results and processes revenue transfers associated with student vouchers for the Music Department events.
D6. Projects ticket revenue and proposes ticket price changes for the Theatre/Dance Department budgeting process.
D7. Research funding options and prepares grant proposals for special projects, which are not funded through CAC revenues.
D8. Will be an active participant in following applicable safety rules and regulations including necessary training and drills.
DEPARTMENT INFORMATION:
The College of Arts and Communication serves a diverse population of students and embraces the principles and practices of Inclusive Excellence that are reflected in the University of Wisconsin System’s commitment to diversity and educational opportunity. We actively seek candidates who possess the interest and ability to work with students from diverse socio-economic, educational, and ethnic backgrounds.
CAMPUS INFORMATION:
The University of Wisconsin-Whitewater is a regional comprehensive university with an enrollment of more than 12,000 students. UW-Whitewater has reached record enrollment four of the last five years and offers 50 majors in four colleges. UW-Whitewater also offers 15 master's degree programs and recently added a Doctorate of Business Administration. UW-Whitewater students achieve excellence in the classroom and on the playing field. In the 2014-15 Academic Year, UW-Whitewater was the first university in NCAA history at any level to win national championships in football, basketball and baseball in a single year. The campus offers more than 200 student organizations and is a vital economic engine for southeastern Wisconsin. UW- Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. - See more at: http://www.uww.edu/news.
ORGANIZATION INFORMATION:
UW-Whitewater is part of the 26-campus University of Wisconsin System. Located in a community of 14,622 residents near the scenic Kettle Moraine State Forest in southeastern Wisconsin, Whitewater is within convenient driving distance to the metropolitan areas of Milwaukee, Madison, and Chicago.
SPECIAL NOTES:
The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and all veterans.
Wisconsin Statute 19.36(7)(b) provides that applicants for positions may indicate in writing that his or her identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wisconsin Statutes 19.36 (7)(a).
The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
UW-Whitewater conducts criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.
For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
TO ENSURE CONSIDERATION:
Applications received by July 23, 2017 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.
For questions regarding the position please contact:
Adelaide Atkielski
Dean Assistant
262-472-1221
atkielsa@uww.edu
TO APPLY:
Only complete application packages will be considered. A complete application includes online submission of the following documents:
- Resume
- References (3)
The job id is: 13188
A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants
A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants
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