Accountant - Financial Services - 13464


The Financial Services Department at UW-Whitewater is recruiting for an Associate Accountant / Accountant.


This position is responsible for coordination of the Shared Financial System with other campus systems, including Student Financials, Payroll, etc., and performs corrections and reconciliations as needed.  This position performs a broad range of analytical and reporting functions including department processes, GAAP reports, auxiliary accounting, financial aid program accounting, etc. 
This position works standard hours Monday through Friday and reports to the Controller.  The employee is expected to have a full understanding of Generally Accepted Accounting Principals (GAAP) and full knowledge of the UW Shared Financial System.  Work is performed under general supervision, but it is expected the staff person will progress to independent work after gaining knowledge and experience working within the UW System.

30%   A. Maintain integrity of the General Ledger from other campus systems
  1. Perform review, maintenance or correction of data coming from other system’s entries to general ledger.  This includes direct retros, JVs, upload review and correction, etc.  It is expected that this position will have a working understanding of the specific campus systems such that s/he can assist in researching problems identified, troubleshoot department issues, and work with IT Liaison on query development and review;
  2. Back up for running PeopleSoft PayCycle Manager.  Review all payments (ACH and checks) and provide daily checks to Financial Specialists for distribution;
  3. Assist with end user training on WISDM, queries, or nVision reports as needed;
  4. Assist with implementation of new initiatives related to the GL, such as Peoplesoft upgrades or enhancements, payroll interface, etc.;
  5. Assist with fiscal year end closeout procedures as they relate to systems for which maintenance and correction is performed. Perform necessary year-end closing entries;
  6. Develop and maintain written policies and procedures for functions relating to general ledger;
  7. Comply with all University of Wisconsin Systems Work Rules including safe work practices, and be an active participant in following applicable safety rules and regulations, including necessary training and drills.
25%   B. Complete financial review and reports
  1. Prepare campus GAAP reports or other financial reports related to areas of work, or for those identified by the Assistant Controller;
  2. Prepare, interpret and analyze financial transactions or reports and resolve problems with campus administrative personnel.  Develop special adhoc reports for management, campus personnel, UW System Administration or others, as requested;
  3. Perform analysis on target areas identified by the Controller or Asst Controller.  Work with department staff as needed to evaluate issues and impacts on GL or financial reports, internal controls, assist in implementing change that will improve processes or accuracy of transactions. 

25%   C. Financial Aid and Student Program Accounting
  1. Back up process for recording and transferring private scholarship information to the Financial Aid office for disbursement to students.  Review scans and link scholarships;
  2. Reconcile GL financial aid expenses – financial aid processing, student account transactions, and GL posting.  Ensure all transactions are posted, and funds have been requested/received to cover aid disbursed.  Process request for any return of funds needed;
  3. Complete monthly and fiscal year end reconciliation processes to ensure compliance and timely and accurate filing of year end reports;
    Assist in completion of annual FISAP for Perkins, SEOG, Pell, Workstudy;
  4. Assist in development of alternative payment plans.  Research, evaluate, complete analysis of coordination efforts with current student system, identify possible solutions and practices needed to implement and maintain alternatives to current plan.
15%   D. Assist in the preparation or review of Bank Statements
  1. Access daily activity reports, monthly bank statements, and information needed to reconcile the bank accounts.  A financial specialist will generally prepare the reconciliations, but as backup, complete the reconciliation if needed;
  2. Review completed bank reconciliations monthly and ensure corrections identified are processed as needed.  If preparing the reconciliation, forward to Controller for review;
  3. Prepare required contingent cash reports and process merchant account statements; 
  4. Assist with obtaining and maintenance of PCI compliance documents for merchant accounts.
5%   E. Provide assistance to the Controller.
  1. Contribute to the development and distribution of Financial Services memos and other informational and accounting policies and procedures;
  2. Identify processes that could be automated to provide efficient, accurate and cost effective accounting for the campus;
  3. Complete special projects as assigned by the Controller.


Minimum Qualifications:
  • Bachelor’s degree in accounting from an accredited post-secondary college/university;
  • Demonstrated strong computer aptitude and skills,
Desired Qualifications:
  • Minimum 2 years professional accounting experience with demonstrated increasing responsibility.
Knowledge, Skills, and Abilities:
  • Exceptional computer skills, proficient in Microsoft Excel  and ability to be quickly learn new systems;
  • Strong aptitude for understanding and analyzing automated accounting systems and data;
  • Proficient in the development of computer queries to extract accurate data and reports;
  • Knowledge of financial regulations for funding sources (PR, GPR, Fed, etc);
  • Strong ability to interpret and analyze financial data from accounting systems and rules and regulations to create reports, complete reconciliations, prepare projections, calculate rates, etc.;
  • Excellent organizational skills;
  • Thorough knowledge of GAAP;
  • Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds.

The University of Wisconsin-Whitewater is a regional comprehensive university with an enrollment of more than 12,000 students. UW-Whitewater has reached record enrollment four of the last five years and offers 50 majors in four colleges. UW-Whitewater also offers 15 master's degree programs and recently added a Doctorate of Business Administration. UW-Whitewater students achieve excellence in the classroom and on the playing field. In the 2014-15 Academic Year, UW-Whitewater was the first university in NCAA history at any level to win national championships in football, basketball and baseball in a single year. The campus offers more than 200 student organizations and is a vital economic engine for southeastern Wisconsin. UW- Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. - See more at:

UW-Whitewater is part of the 26-campus University of Wisconsin System. Located in a community of 14,622 residents near the scenic Kettle Moraine State Forest in southeastern Wisconsin, Whitewater is within convenient driving distance to the metropolitan areas of Milwaukee, Madison, and Chicago.
Qualified veterans with a 30% or more service-connected disability are eligible for non-competitive appointment to permanent positions in classified civil service under s. 230.275, WI Stats. Ask the Human Resources contact listed on any job announcement for information on how to apply under this provision. Current State of Wisconsin employees are not eligible for non-competitive appointment.

The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and all veterans.

Wisconsin Statute 19.36(7)(b) provides that applicants for positions may indicate in writing that his or her identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wisconsin Statutes 19.36 (7)(a).

UW-Whitewater conducts criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


Applications received by October 20, 2017 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee.  Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or

For questions regarding the position please contact:

Vonnie Buske

Only complete application packages will be considered.  A complete application includes online submission of the following documents:
  • Resume;
  • Cover letter describing your work experience as it relates to this position;
  • 3 supervisory references to be provided if requested
This Job ID is 13464.

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A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

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