Grant Officer - Office of Research & Sponsored Programs - 13751

ATTENTION:

The Office of Research & Sponsored Programs seeks a Grants Officer (Administrative Program Specialist).

JOB DETAILS:

The Grants Officer works under the general supervision of the Director of the Office of Research and Sponsored Programs (ORSP). This position manages the campus’ grant proposal development and submission process, and provides a full range of administrative and support services related to extramural and University of Wisconsin System (UW System) grants. In addition, this position is responsible for coordinating the transition of funded projects from the pre-award office (ORSP) to the post-award office (Financial Services). The work requires significant interaction with administrators, faculty, staff, funding agency personnel, and collaborating partners. The Grant Officer is required to be fully knowledgeable about applicable federal regulations, as well as all aspects of funding agencies' policies, procedures, and other proposal requirements. This position requires considerable independent judgment, attention to detail, the ability to manage multiple tasks and projects, as well as a commitment to a proactive approach to service delivery and administrative support.

QUALIFICATIONS:

Minimum Qualifications:

  • A Bachelor’s degree from an accredited four-year college or university.
Highly Desired Qualifications:
  • A minimum of three years of progressive administrative responsibility
  • Familiarity with program, budgetary, regulatory, and compliance policies and requirements of major federal funding agencies.
  • Knowledge of OMB circulars, Cost Principles, and Audit Requirements for Federal Awards.
  • Extensive knowledge of and experience with online proposal submission systems, especially Grants.gov and FastLane.
RESPONSIBILITIES:

60%   A. Management and Coordination of Extramural Funding Processes
  1. Create and manage an ongoing process to identify and disseminate potential extramural funding opportunities, locate applicable application guidelines and associated materials, and confirm deadlines using searchable grant databases and internet sites.
  2. Responsible for providing guidance and assistance to UW-Whitewater faculty and staff in the development of grant proposals.
    • Write nonscientific sections, including campus boilerplate information; facilities, equipment, and other resources information; and other supporting information.
    • Develop budgets and budget justifications, customizing formats in accordance with funding agency guidelines. Ensure compliance with applicable federal, state, funding agency, UW System, and UW-Whitewater financial regulations. Work with Human Resources and Financial Services to determine appropriate position classifications and salary levels for new project personnel.
    • Compile supplemental materials and documents, including biosketches, current and pending support information, just-in-time information, and support letters.
    • Complete all electronic forms, including uploading required documents and supporting information.
    • Coordinate with the ORSP Compliance Manager and ORSP Director to ensure all applicants are in compliance with IRB, IACUC, and Conflict of Interest policies and procedures prior to proposal submission and award acceptance.
    • Serve as a key contact person/liaison with collaborators, and manage the development and compilation of grant proposal materials from subcontractors, consultants, vendors, and other external partners.
    • Work with principal investigators, Department Chairs, Deans, Unit/Division Directors, and other campus administrators to secure matching and cost-shared funding as required by grant program solicitations.
    • Meet with principal investigators and other key project personnel on a regular basis to gather information for proposal and budget development. Review drafts and recommend changes/make adjustments based on discussions.
    • For limited-submission proposals, develop and manage an internal proposal review process (e.g., create review survey/rubric; recruit and train reviewers; compile reviewers’ rankings, feedback, and recommendations into a report for campus administrators; make recommendations to campus administrators based on proposal competitiveness and correspondence with funding priorities).
    • Monitor the status of proposal submissions until awarded, rejected, or withdrawn. Coordinate the transition of funded projects from the pre-award office (ORSP) to the post-award office (Financial Services).
  3. Responsible for development and provision of one-on-one and group training and guidance for UW-Whitewater faculty and staff on pre-award grant-related topics (e.g., identifying funding sources, proposal development and submission, budget development, regulatory policies and procedures, compliance requirements).
  4. Responsible for review of grant awards, contracts, and subcontracts, and interpreting grant terms and conditions; ensure UW-Whitewater’s compliance with federal, state, funding agency, and/or UW System policies, procedures, and regulations, and make approval/modification recommendations to the ORSP Director.
  5. Continually review and stay current on newly published Federal, nonfederal, State, UW System, and UW-Whitewater policies, procedures, and regulations. Serve as a resource on regulatory matters for the campus.
  6. Manage the development and maintenance of extramural resource materials, funding opportunity information, announcements, and other appropriate information on the ORSP website.
35%   B. Management and Coordination of UW System & Intramural Grant Processes
  1. Create and manage an ongoing process to identify and disseminate potential UW System & Intramural funding opportunities to UW-Whitewater faculty and staff. Develop Requests for Proposals, application procedures, and internal grant-related deadlines and timelines.
  2. Provide guidance and assistance to UW-Whitewater faculty and staff in the development of UW System & Intramural grant proposals. Meet with principal investigators and other key project personnel to gather information for proposal and budget development. Review drafts and recommend changes/adjustments as needed. Develop budgets/budget justifications. Ensure compliance with all UW System and UW-Whitewater policies and procedures.
  3. For limited-submission proposals, develop and manage an internal proposal review process (e.g., create review survey/rubric; recruit and train reviewers; compile reviewers’ rankings, feedback, and recommendations into a report for campus administrators; make recommendations to campus administrators based on proposal competitiveness and correspondence with UW System funding priorities).
  4. Manage the development and maintenance of UW System resource materials, funding opportunity information, announcements, and other appropriate information on the ORSP website.
5%   C. Duties in Support of the Office of Research and Sponsored Programs
  1. Work independently to complete special assignments and projects as assigned by the ORSP Director. Propose and take responsibility for developing and managing new procedures and initiatives that will improve the effectiveness and efficiency of the ORSP.
  2. Cross-train ORSP staff members to provide back-up on extramural and UW System grant development as needed.
  3. Responsible for preparing and distributing grant-related reports for campus and UW System administrators and funding agency personnel.
  4. Propose and take responsibility for developing and managing new policies and procedures related to extramural and UW System grants.
  5. Participate in relevant professional development activities (e.g., conferences, webinars, online training courses).
KNOWLEDGE, SKILLS & ABILITIES:
  • Ability to meet deadlines, perform multiple tasks simultaneously with a high level of accuracy and attention to detail, and effectively prioritize tasks and responsibilities.
  • The ability to work both independently and in a team environment.
  • Excellent interpersonal skills and the ability to develop good rapport with a variety of individuals at all levels of the University as well as funding agency personnel.
  • Demonstrated strong computer skills in the use of Microsoft word processing, spreadsheet, and database software programs such as Word and Excel.
  • The ability to effectively train others in a variety of grant-related topics.
  • Strong oral and written communication skills.
CAMPUS INFORMATION:

UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: http://www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of university design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

TO ENSURE CONSIDERATION:

The deadline to apply is January 2, 2018. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials will not receive consideration. Unless confidentiality is requested in writing, lists of applicants must be released upon request. Finalists cannot be guaranteed confidentiality.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position please contact:

Becky Mueller
Grants Officer, ORSP
262/472-1049
muellerr@uww.edu

TO APPLY:

Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Three Professional References
This Job ID is 13751.

Who are you?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

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