Registrar - Enrollment & Retention - 13815


The Division of Enrollment and Retention seeks a Registrar.


All candidates must have the following to be considered: Earned a master’s degree; have a minimum of 7 years of experience in a Registrars Office or four years in a leadership position in a Registrar’s Office and four years of other experience within a university setting; experience with student databases; knowledge and understanding with federal, state and accreditation agencies rules and regulations as they relate to the Office of the Registrar; a demonstrated commitment to diversity.

The desired qualifications include: Registrar’s Office experience beyond 7 years; additional related experience at a college or university; serving as an Assistant or Associate Registrar; supervising staff; prior experience managing a budget; demonstrated knowledge of People Soft; experience running large events; experience with veterans certification; experience with NCAA student athlete verifications.


The University of Wisconsin-Whitewater has an outstanding opportunity for an experienced professional to serve as the Registrar.

This position reports to the Assistant Vice Chancellor for Enrollment and Retention. The Registrar is responsible for:

  • Management and supervision of the Office of Registrar, including 9 permanent staff.
  • Confidentiality, integrity, accuracy and security of all academic records (grade collection, course completion, etc) of current and former students.
  • Provide leadership and oversight in key operational activities including: academic calendar, university catalog, schedule of classes, class registration and records management, enrollment certification, degree verification, graduation clearance.
  • The Registrar counsels, advises, and informs students, faculty, and staff on academic matters; interprets and enforces policies and regulations, and sets policy and procedures for their responsible use including compliance with FERPA regulations.
  • Oversee the staff who implement Veteran's Affairs and NCAA Certification.
  • Administers the commencement ceremonies.
  • Participates in multiple campus and UW System committees.
  • Will be an active participant in following applicable safety rules and regulations including necessary training and drills.

UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: http://www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).


Applications received by February 5, 2018 at 5:00 PM are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position please contact:

Melissa Thoma
Registrar’s Office


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • A letter of application addressing all of the posted qualifications for the position;
  • Resume;
  • Name and contact information for at least 3 references.
This Job ID is 13815.

Who are you?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

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