Communications and Logistics Outreach Specialist - Center for Students with Disabilities - 15065 - EXTENDED DEADLINE


The Department of Center for Students with Disabilities seeks a Communications and Logistics Outreach Specialist (Associate Outreach Specialist).


Join a dynamic team providing communication and event coordination support to a statewide grant team. The Inclusive Transition, Education, and Employment Projects team at UW-Whitewater needs a new team member who brings expertise across graphic design, communications, website management, and project management and event coordination. This position will provide critical creative and communication support to the team under the supervision of the Data and Research Manager. Responsibilities include developing new content and design for print, newsletters, web, and social media, as well as managing public communications. This position will also lead the coordination of training and professional development events, including managing reservations and registration, creating marketing/outreach materials, webpage development, and all administrative aspects of event coordination and outreach for events. Ability to manage event budgets and other fiscal aspects of marketing and events. If you are organized, an excellent communicator and detail-oriented and have a sense of humor, this is a great opportunity. The Communications and Logistics Outreach Specialist will work collaboratively across the University and across Wisconsin to implement the team and University's mission and goals. This position is renewable based upon funding.


Minimum Qualifications:

  • Bachelor’s degree required
  • Experience working in graphic design, webpage development/maintenance, project management or event planning
Desired Qualifications:

  • Experience working with persons with disabilities
  • Familiarity with Qualtrics and/or other customer satisfaction/quality improvement survey tools
  • Familiarity with WebEx and Ingeniux
  • Expertise in graphic design using Adobe Creative Cloud programs
  • Experience supporting professional development content and trainings
  • Person-centered and inclusion-oriented philosophy
  • A high degree of cultural competency, a passion for working on behalf of people from underrepresented backgrounds, and a commitment to diversity and inclusion
  • Experience building relationships, communicating and collaborating with team members and stakeholders
  • Strong event coordination and project management experience, including leading large-scale, multi-day conferences of 500+ attendees
  • Proficiency scheduling large and small-scale events with multiple stakeholders
  • Solution-oriented problem-solving
  • Excellent judgment, decision-making skills, and sense of humor when faced with conflict, competing interests, and/or time sensitive issues
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Excellent interpersonal, written, virtual and verbal communication skills are required
  • Detail-oriented and highly organized tracking projects and tasks
  • Proficiency with data collection, management, and reporting
  • Proficiency with Microsoft Office suite and graphic design software required
Knowledge, Skills & Abilities:
  • Ability to manage multiple projects and maintain collaborative communication
  • Knowledge of relevant legislation and polices related to persons with disabilities
  • Knowledge of grant funding requirements
  • Ability to work independently as well as contribute to team processes at the unit and division level
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
  • This position will focus on external communications and logistics to support staff and events across the state and at UW-Whitewater.

75%   A. Graphic Design, Communications
  1. Primary responsibility for project communications including but not limited to: print, newsletters, web, and direct customer service
  2. Develop and manage new and existing team webpages and social media (LinkedIn) communications
  3. Develop educational and marketing materials related to team projects
  4. Manage and work with survey and databases for registration, customer satisfaction, and data management
  5. Provide excellent customer service to a wide range of stakeholders by phone and email
  6. Interact and communicate with individuals with disabilities with a wide range of abilities and communication styles
  7. Collaborate with and contribute to a face-paced and dynamic team
  8. Proficiently use technology and software including Microsoft Office products, Adobe Creative Cloud products, and other business standard software
  9. Manage multiple priorities and deadlines effectively
  10. Complete all necessary paperwork and reports in a timely manner
  11. Comply with all University, partner agency, state and federal regulations, confidentiality requirements and compliance regulations
  12. Project Management and Event Coordination Logistics
  13. Primary responsibility for event planning and logistics including but not limited to: scheduling training dates in coordination with funders and stakeholders, locating and reserving appropriate event space/technology and catering, registration management, arranging for the provision of any requested attendee accommodations (translators, dietary, mobility needs, etc.), communication with vendors and University partners for reservations and invoicing, follow and update the training/event budget
  14. Manage database of registrant contact information, verify accuracy of contact information, and track attendance and certification, as applicable
  15. Manage onsite registration check in process for training events and process to affirm completion of required training for CEUs when applicable
  16. Develop and manage an electronic filing system for completed paperwork related to events coordination and invoicing
  17. Work with Office Operations Manager to ensure timely and accurate invoicing and monthly billing for events
  18. Provide a central point of contact for external events
25%   B. Other
  1. Participate in required team and project meetings
  2. Supervise and manage student employees
  3. Other duties as assigned to support ITE&EP and the University
  • This position will report to UW-Whitewater campus
  • This position is grant funded.
  • Travel requirement is less than 25% of the time
  • Must have a valid driver’s license and/or ability to travel and meet driver authorization for the State of Wisconsin and /or travel independently
  • The Inclusive Transition, Education & Employment Projects strong encourages applicants with diverse identities to apply.
  • This position may be extended or made renewable depending on funding.
  • A criminal background check will be conducted prior to hiring.
  • A period of evaluation will be required.

UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. UW-Whitewater is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in more than 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Applications received by March 1, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position, please contact:

Jeanne Quevedo
Assoc Admin Specialist


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Resume/CV
  • Cover Letter/Letter of Interest
  • Three Professional/Supervisory References
This Job ID is 15065.

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