Global Experiences Coordinator - Office of Global Experiences - 15471


The Office of Global Experiences at the University of Wisconsin-Whitewater seeks a Global Experiences Coordinator (Admin Specialist).


This position assists UW-Whitewater students with finding a high-quality global experience that meets their academic and personal goals for an international experience. The Coordinator assists with the selection, management, assessment, and marketing of a diverse menu of programs to complement UW-W's academic majors including study abroad, exchange, faculty-led, academic internship, partnership, student teaching, and National Student Exchange programs. The Coordinator assists faculty and departments with faculty-led program development and oversees the logistical, fiscal, and contractual components of such program. The position as described is full-time and benefits eligible.


Minimum Qualifications:

  • Master's degree
  • 2 years' experience related to finding global experience for students in an educational setting
  • Experience studying, living, working, or participating in service-learning abroad
Desired Qualifications:
  • Demonstrated ability to build coalitions between departments and units and to collaborate effectively with faculty
  • Demonstrated commitment to providing seamless service to students, faculty and the university community and respect for diverse perspectives and populations
  • Supervisory experience
  • Experience with Studio Abroad or other study abroad application and program management system
  • Experience building and reconciling program budgets
  • Proficiency in one or more foreign languages
Knowledge, Skills, and Abilities:
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
  • Ability to attend to detail, to deal with challenges proactively, and to maintain a collegial demeanor under pressure
  • Ability to follow and comply with institutional and UW System procedures
  • Ability to balance competing priorities and meet deadlines in a high-pressure environment
  • Ability to carry out the university's internationalization mission via a central programmatic emphasis
  • Sound understanding of student development theory and its relationship to student advising
  • Knowledge of best practices in education abroad program management including program assessment and risk management
  • Basic knowledge of office/administrative procedures including basic computer skills (Microsoft Office), student billing, and budgetary processes
  • Excellent interpersonal and oral and written communication skills

Specific responsibilities are delegated to the Global Programs Coordinators by the Director annually. In partnership with his/her colleagues, the Global Experiences Coordinator:
  1. Collaborates with colleges and academic departments to identify high-quality global experiences that augment or enhance the University of Wisconsin - Whitewater's curricular programs
  2. Manages exchange and program affiliate relationships and assists with the development of new affiliations as appropriate
  3. Manages both inbound and outbound participation in the National Student Exchange program
  4. Employs best practices to implement all student services associated with global and national off-campus program participation: program selection and application; full circle advising (pre-departure, while away, and re-entry); and course enrollment and credit evaluation
  5. Works with Financial Aid and outside funding sources to assist students with funding their program, and develops student budgets for programs in accordance with State of Wisconsin policy
  6. Coordinates marketing activities related to global and national experiences, including design and production of posters, flyers, and advertisements; the Global Experiences Fair; the OG E's on-line presence; and campus outreach
  7. Develops educational advising practices and pre-departure and re-entry programming designed to encourage students to develop and reflect upon the learning outcomes they desire from their away
  8. experience, and to develop strategies and decision-making tactics that enable them to reach those goals
  9. Assists faculty and academic departments in the design, implementation, administration, and assessment of new and reoccurring faculty-led programs
  10. Oversees faculty-led program budget development including the bid process, contract negotiations and preparation; invoice and program payments; and course registration and billing
  11. Ensures compliance with regard to travel services, procurement services, and expenditure of university funds, travel expense reimbursement, and other aspects of program financial management
  12. Assists with maintenance of OGE website - particularly the global experiences and parent pages - by supplying text and obtaining student and faculty information, photographs and testimonials
  13. Cooperates with colleagues to develop and maintain the StudioAbroad on-line application system
  14. Prepares reports relating to global experience and exchange participation for both internal and external use
  15. Enrolls UW-W participants in the U.S. State Department's Smart Travel Enrollment Program for program duration
  16. Develops and refines portions of the OGE risk management plan related to global experience and National Student Exchange participation, and participates in development of faculty-director training materials and events
  17. Collaborates with colleagues and students to plan and implement campus-wide events including International Education Week and the Global Café Series
  18. Supervises student workers, including developing position descriptions, interviewing, hiring, establishing expectations and training, mentoring, and implementing appropriate corrective actions

UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions, 13 freshman-sophomore branch colleges, and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. Founded in 1868, the University of Wisconsin-Whitewater Campus and Rock Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per UPS Operation Policy: TC1, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Applications received by June 7, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position, please contact:

John McGuigan
Director, Office of Global Experiences


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Resume/CV
  • Cover Letter/Letter of Interest
  • Three Professional/Supervisory References with contact information
This Job ID is 15471

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