Employment

Financial Specialist 2

Cert #: 3928

There is a Financial Specialist 2 transfer opportunity available in Financial Services/Cashiers Office for current state employees. The work schedule for this full-time, year-round position is Monday through Friday, 7:45 a.m. – 4:30 p.m.

This position is first available for mandatory transfer to current UW-Whitewater Financial Specialist 2 (pay schedule/range 02-11) employees. If this position is not filled by mandatory transfer on campus, mandatory transfer consideration will be given to other Financial Specialist 2 employees in the state system. If the position is not filled by mandatory transfer, permissive transfer candidates (employees with different titles in 02-11 pay range or in counterpart pay ranges) will be considered along with candidates from the state register.  (If you are unsure of your pay schedule/range, please contact Human Resources x1398
or x5745.)

If you are interested in transferring as a mandatory candidate (current Financial Specialist 2 employees only) notify Susie Williams of your interest at 262-472-5745 or williamss@uww.edu.

If you are interested in transferring as a permissive candidate (current state employees in pay range 02-11 or counterpart) submit a resume with three supervisory references to Susie Williams at williamss@uww.edu or fax 262-472-5668.


DEADLINE TO NOTIFY YOUR INTEREST OF MANDATORY OR PERMISSIVE TRANSFER INTO THIS POSITION IS 4:30 P.M. ON NOVEMBER 5, 2009.

University of Wisconsin – Whitewater
Position Description
Position: Financial Specialist II 
Department:  Financial Services/University Cashier’s Office

Position Summary:  This position performs banking services in the University Cashier’s Office.  This position reports to the Financial Specialist Supervisor under general supervision, but must be able to apply knowledge of rules, regulations, policies and procedures that deal with fee payment, collection, registration, financial aid disbursement, and general financial operations of the University, federal aid programs, and the University of Wisconsin System somewhat independently during normal daily operations.

40%   A. Perform General Cashiering Activities

A1. Supervise, train, and coordinate student employees performing or assisting with receipting tasks.  Review student tasks and make recommendation for improvement.  Approve student payroll.

A2. Ensure all department deposits are reviewed for appropriateness of revenue codes, sales tax reporting, etc.

A3. Review and approve any voided entries in TouchNet system.

A4. Facilitate the daily cash and revenue balancing process. Reconcile variances between cash collections, checks and other forms of tender with the register reports.

A5. Complete Daily Balance Report checkout form for Supervisor review.

A6. Manage the Contingent Refund account cash levels to maintain funds for student refunds.

A7.  Ensure all processed refunds are mailed or transferred when complete.

A8. Approve all stop payment and voided checks.  Maintain accurate banking records to ensure checks have not been cashed.  Process stop payments on checks on a regular basis to ensure compliance with financial aid requirements for returning funds.

A9. Reconcile “State” bank account monthly, ensuring all transactions are appropriately accounted for in the cashiering system and general ledger, and have supporting documentation. 

A10. Complete fiscal year end reconciliation processes timely to enable timely and accurate filing of final year end reports.

A11. Complete imaging process for cashiering documents in a timely manner.  Transfer private scholarship information to Financial Aid office via ImageNow software.

A12. Complete bank reconciliation for all other University bank accounts.


30% B. Assist in Coordinating the Financial Aid Delivery System, the TouchNet Cashiering Reporting System, and the GL distribution system. 

B1.  Manage all documents and records affecting the delivery of financial aid to the student account.

B2.  Advise students about disbursement of financial aid to their student accounts according to federal, state and University policy.

B3. Act as the liaison with the Financial Aid department when resolving financial aid errors on student accounts.

B4.  Provide reconciliation and processing assistance to financial aid and departments to return State grant funds, private scholarship funds, and federal aid funds to the originating agencies when an over-award is discovered.

B5. Work with department users in reconciling deposits to the general ledger.  Provide assistance to the users for deposits, cut off dates, and general reconciliation policy. 

B6.  Schedule the weekly process to generate TouchNet revenue reports.

B7.  Report TouchNet Cashiering system problems or deficiencies to Supervisor and assist as needed to resolve problems.

15%  C. Worthless Check Collection

C1. Direct the worthless check procedure on the student system, general ledger system, registration stop system, and legal notification process. 

C2. Work with University police in the collection of worthless checks.

C3. Communicate with students or other payers about problem checks and monitor results of these communications.  Enforce cashiering collection policies in this collection process.

C4. If needed, represent the University in court to secure worthless check collections.

C5. Report uncollected checks to supervisor for action on student enrollment.

15% D.  Perform other duties as assigned

D1.  In the absence of student employees, receipt transactions and answer questions at Cashier’s window.

D2. Develop, design, update forms used by the Cashier’s office.

D3. Monitor Cashier’s central email account, ensuring correct and accurate information is provided to students, parents, and staff.

D4. Develop and maintain unclaimed property process for refund checks that are undeliverable.

D5.  Maintain up-to-date written procedures including TouchNet processing for payments and cashiering system.

D6. Maintain accurate information on Cashiers website.

D7.  Serve as back up to other Financial Specialist in Cashier’s Office and Supervisor.


Knowledge, Skills and Abilities:
-Knowledge of accounting and bookkeeping principles, practices, and processes.
-Knowledge of software including WISDM, PeopleSoft, Peachtree, etc.
-Knowledge of private scholarships and procedures.
-Ability to train student employees.
-Skilled in the use of computers, including Microsoft Office (Word, Excel, etc.)