Employment

University Services Program Associate - USPA

UNIVERSITY SERVICES PROGRAM ASSOCIATE (USPA)
Posting Date:
February 6 2012

There is a University Services Program Associate (USPA) opportunity available in the Honors Program, Undergraduate Research Program, and Student Success Center.  The work schedule for this full-time, year-round position is Monday through Friday, 7:45 a.m. – 4:30 p.m.  The position description is below.  Starting salary:  $15.106/hour.

If you are interested in applying, please visit WiscJobs here: http://wisc.jobs/public/job_view.asp?annoid=57377&jobid=56892&index=true

DEADLINE TO APPLY IS 4:30 P.M. ON FEBRUARY 16, 2012

Cert #: 4114

UW Whitewater
Position Description
Title:  University Services Program Associate
Department:  Honors Program / Undergraduate Research Program / Student Success Center

POSITION SUMMARY: Manage the Honors Program and Undergraduate Research offices and facilities; provide administrative and program support to the directors of each program and participating faculty and students; coordinate the Honors curriculum with participating departments and programs, administer all finances, sponsored conference travel and student events; coordinate the grants competitions and organize workshops and other events for the Undergraduate Research Program and the University Honors Program.  Assist and supervise when needed, the Student Success Center by providing students with basic information about that program.

Time% - Goals & Worker Activities:

10% Coordinate Office of Honors Program and Undergraduate Research Program General  Operations and Assist the Student Success Center.

1. When the Directors are unavailable, manage the unit and the physical space.
2. Assist Directors with day-to-day administrative/office management and policy implementation.  Supervise student staff responsible for general administrative support and operations (i.e. reception, mail, general filing, etc.)


25% A. Office Management (Honors Program)

A1. Hire, schedule, train, and supervise student employees to ensure the   clerical support necessary to maintain the Honors Program.

A2. Enter hours of students employed with program funds into the payroll  system and provide Human Resources and Diversity with appropriate  documentation. 

A3. Establish priorities and oversee the support team to insure that  materials/projects requested by the director and participating faculty are  completed accurately and in a timely manner.

A4. Compose correspondence, maintain files, oversee duplication and  distribution of letters, memos, reports, and other written materials related to the  Honors Program. 

A5. Oversee the preparation and distribution of pamphlets, brochures, letters  and various program publications to prospective Honors students, as well as  other internal and external constituencies. 

A6. Oversee the Honors Program website and coordinate updating material  with the webmaster.

A7. Maintain program records, (i.e., Lists for commencement recognition,  Honors credit counts, Honors students H-Options contracts, class offerings, etc.).

A8. Maintain a current library of grant and scholarship opportunities for  students and prepare a monthly newsletter highlighting such opportunities.

A9. Organize Honors council meetings and maintain minutes.

A10. Provide support for student organizations (Honors Student Association  and Phi Eta Sigma).


10% B. Honors Curriculum and Assessment Coordination (Honors Program)

B1. Coordinate preparation of the timetable with the Director, department  chairs and Learning Community coordinator and staff.

B2. Serve as a curriculum liaison between Honors Director and departments  to encourage more departments to develop Honors tracks in the major.

B3.  Serve as a coordinator between Honors Director and Admissions, First  Year Experience, Advising and the Registrar’s Office to coordinate events for  new students and ensure that incoming students who are Honors eligible receive  proper processing and information, including at summer orientations.

B4.  Maintain records related to Student Retention and Achievement Data and  assist in preparing Annual Reports.


10% C. Financial Functions (Honors Program)

C1. Assist the Director in organizing Honors conference, research and study  abroad travel for students and faculty.

C2. Assist students and faculty in submitting reimbursement forms for  supplies, services and travel.

C3. Supervise all supply and service purchases and accounting related to the  Honors Program accounts.

C4. Maintain an updated record of the program budget.


5% D. Office Management (Undergraduate Research Program)

D1. Work independently to hire, schedule, train, and supervise student  employees to ensure the clerical support necessary to support the  Undergraduate Research Program.
 
D2. Approve work hours of students employed with program funds in the  payroll system and provide Human Resources and Diversity with appropriate  documentation.
 
D3. Establish priorities and oversee the support team to insure that  materials/projects requested by the Directors and participating faculty are  completed accurately and in a timely manner.

D4. Work independently to compose correspondence, maintain files, oversee  duplication and distribution of letters, memos, reports, award notification and  other written materials related to the Undergraduate Research Program.

D5.     Maintain a library of current literature on best practices in Undergraduate  Research programs.


15% E. Program Coordination and Outreach (Undergraduate Research  Program)

E1. Maintain a current database of faculty and staff research activities and  expertise.

E2. Serve as a liaison between the Undergraduate Research Program and  internal (e.g., students, staff, Deans and MMR) and external constituencies (e.g.,  alumni, UWW Foundation, community).
 
E3. Prepare program publications and disseminate program information for  prospective undergraduate research students as well as other internal and  external constituencies. 

E4. Organize council meetings, and maintain & distribute minutes.

E5. Work with ORSP on implementing the call for proposals for  Undergraduate Research Grants, including checking for compliance in proposal  format and IACUC & IRB requirements.

E6. Work with the Directors in submitting grant proposals to seek intramural  and extramural funding to help expand the Undergraduate Research Program.
 
E7.  Oversee the Undergraduate Research Program website and coordinate  updating material with the Directors and the webmaster.
 
E8.  Coordinate the promotion of the Undergraduate Research Program with  Admissions and First Year Programs.

 

5% F. Program Evaluation and Assessment (Undergraduate Research  Program)

F1. Coordinate program evaluation.

F2. Coordinate assessment of URP learning outcomes.

F3. Maintain archive of student grants and prepare reports on trends in  student, faculty and department participation.

F4. Assist in the preparation of Annual Reports.

 

10% G. Program Advising (Undergraduate Research Program)

G1.  Assist students in finding a research mentor.

G2. Assist students in finding and applying for Undergraduate Research  opportunities.

G3. Assist the Directors in planning and implementing workshops that promote  and support Undergraduate Research projects and mentoring. 

G4. Coordinate recruitment events for potential undergraduate researchers.

G5. Provide support for Student Undergraduate Research Organization  (SURO).

G6.  Maintain a current library of grants, scholarships and summer research  fellowships for students and prepare newsletters highlighting such opportunities.


10% H. Financial Functions (Undergraduate Research Program)

H1. Assist the Directors in organizing URP-sponsored conference travel for  students and faculty.

H2. Assist students and faculty in submitting reimbursement forms for supplies, services and travel.

H3. Supervise all supply and service purchases and accounting related to the   Undergraduate Research accounts.

H4. Maintain an updated record of the program budget.


Knowledge, Skills and Abilities:

• Experience in use of Microsoft word processing, spreadsheet, and database software programs such as Word, Excel, and Access.
 
• Proficiency in office management skills.

• Ability to effectively train and lead others, including student staff.

• Must be highly organized and able to manage multiple priorities at the same time and able to meet deadlines. 

• Ability to develop good rapport and communication with administrators and faculty, as well as various university units and academic programs.

• Ability to work independently.

• Good written and oral communication skills.

Well qualified candidates will have the following:
• Bachelor’s degree.
• Knowledge of the university curriculum and high impact practices.
• Experience in financial management.
• Experience in serving as a program liaison to various constituencies.
• Experience in organizing events and promotional materials.
• Enjoy working in a challenging and dynamic environment