IS Systems Development Services Specialist - PROJECT

Project Manager

Cert #: 4194

Instructional, Communication and Information Technology (iCIT)

There is an IS Systems Development Services Specialist - Project vacancy in the Office of Instructional, Communication and Information Technology ( iCIT).  The work schedule for this full-time, year-round position is Monday through Friday, 7:45 a.m. – 4:30 p.m.

Minimum published starting salary range for this job classification is $25.763/hr to $42.509/hr ($53,793 to $88,758, annualized) plus excellent benefits. The starting salary will be dependent upon a number of variables which may include: qualifications and skills, equity within the department, and available budget.

Interested candidates should submit a resume and three (3) supervisory references to Stephanie Hartmann, HR&D, 800 W. Main St., Hyer 330, Whitewater, WI 53190; email hartmans@uww.edu; or fax 262-472-5668.


Instructional, Communication and Information Technology (iCIT)
University of Wisconsin-Whitewater

Position Summary:

Under the direction of the AIS manager, this position performs advanced professional IS work which assures successful design and implementation of information systems and various technology initiatives, for the Instructional, Communication and Information Technology (iCIT).

This is an expert level position responsible for managing visible, large and complex, and third-party projects that span multiple colleges/divisions/departments across UW-Whitewater campus. This position consults with iCIT management and customer staff to assist in planning for and defining the scope of current and future technology projects.

This position is responsible for coordinating the efforts of system developers and technology platforms engineers. The position will be assigned to a broad scope of projects or to a single project having multiple aspects to provide direction and control within the specifications of project requirements; will provide project and resource management expertise and direction to the development of new applications, systems, to the maintenance and support of operational systems, and other technology initiatives, and will be a direct liaison with iCIT management

50% A. Coordinates and Manages Activities of iCIT Projects
A1. Serve as project coordinator for iCIT initiatives, providing oversight and management of the iCIT project portfolio.
A2. Lead iCIT projects to include requirements gathering, testing, production support, end-user support, business process consulting, change control and project management.
A3. Coordinate and plan projects with the iCIT [services areas].
A4. Initiate and plan activities with management team to provide information, project timelines, communications and other change management deliverables. Coordinate change management processes to ensure goals and deadlines are met.
A5. Lead assigned projects with coordination across functional areas and with ultimate delivery, communication, training, and documentation responsibility.
A6. Under the AIS Manager’s guidance, define and communicate overall plans, roles, responsibilities and timelines for all assigned iCIT projects.
A7. Collaborate with institutional leaders to ensure iCIT projects deliver high quality results.
A8. Provide project management tools, guidelines and training that can be used by managers and staff for future projects and change.
A9. Assist in the identification of problem areas in current business processes and provide project resolution.
A10.Facilitate group/team meetings.
A11.Identify and use the appropriate project management tools and methodologies as per best practice standards.
A12.Facilitate the ongoing process of selecting, scoping and defining iCIT projects.

25% B. Project Reporting and Communications
B1. Provide timely updates to managers and staff regarding the status of projects
B2. Provide timely reporting to managers, directors, teams, campus leaders or regulatory bodies as requested.
B3. Deliver oral presentations regarding project initiatives, employee roles, responsibilities and timelines.
B4. Manage relationships and work collaboratively with internal and external customers. Consult with customers to analyze their project needs and identify acceptable solutions.
B5. Ensure project records are appropriately archived.

20% C. Project monitoring and evaluation
C1. Continually monitor and evaluate project status assessing overall effectiveness of project utilizing best practices.
C2. Lead follow-up activities to evaluate and provide any needed adjustments for projects that have been completed and are through the lifecycle. Follow system development lifecycle, project management and consulting methodologies. Contribute to the improvement of these methodologies.
C3. Collect and assemble project data.
C4. Evaluate project effectiveness at intervals during and following project completion.

5% D. Participate in employee development activities, both assigned and self-initiated.
D1. Sustain expertise in communication, marketing and use of technology through professional development, networking, professional organizations and literature.
D2. Attend training sessions, conferences and workshops to increase knowledge in project management, systems development work flows and stages, and other applicable skills such as written and oral communication and leadership.
D3. Maintain knowledge of iCIT strategies, standards and operations.

Knowledge Required:
1. Knowledge of Enterprise Resource Planning (ERP) system fundamentals.
2. Extensive project management experience demonstrating the knowledge of project management tools, processes and techniques, the ability to apply project management knowledge to meet the project requirements and the effective behaviors and interactions to conduct multiple projects.
3. Strong problem solving skills. Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions and works well in group problem solving situations.
4. Strong analytical skills. Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
5. Planning and organization. Able to coordinate many different project tasks simultaneously; prioritizes and plans work activities; sets appropriate deadlines to complete activities accordingly.
6. Effective time management. Effectively manages time and resources; sets goals and objectives.
7. Teamwork and issue resolution skills. Balances team and individual responsibilities, exhibits objectivity and openness to other's views, gives and welcomes feedback; contributes to building a positive team spirit; ability to build morale and group commitments to goals and objectives; supports every team member’s effort to success; ability to obtain resolution by team consensus; works well with all team members, managers, directors.
8. Effective use of project management tools.
9. Excellent oral and written communication skills. Speaks clearly and persuasively in positive or negative situations. Ability to provide oral presentations with ease.
10.Overall understanding of the iCIT responsibilities and its working relationships with other UW-Whitewater units is critical.