Posting Date: 

There is an Accountant vacancy in Financial Services. The work schedule for this full-time, year-round position is Monday through Friday, 7:45 a.m. – 4:30 p.m.

The position description is available below.
This position is available for permissive transfer purposes to:

•interested employees in pay range 07 – 04 or its equivalent or higher, who have different classification titles OR
•employees in this classification or higher currently on probation. 

If you are unsure of your pay schedule/range, please contact your agency HR department, or for current UW- Whitewater employees, please call UWW Human Resources and Diversity at 262-472-1024.

Interested transfer candidates should submit a resume with three supervisory references to Rebecca Rupnow, Human Resources Assistant- Advanced, HR&D, 800 W. Main St., Hyer 330, Whitewater, WI 53190; email RupnowRD02@uww.edu; or fax 262-472-5668.


Cert #: 4276

Financial Services

This position is responsible for coordination of the Shared Financial System with other “feeder” systems, including Student Financials, Payroll, etc., and performs corrections and reconciliations as needed.  This position performs a broad range of analytical and reporting functions including GAAP reports, auxiliary accounting, Financial Aid program accounting, payment plan accounting, etc.  

This position works standard hours Monday through Friday and reports to the Controller.  The employee is expected to have a full understanding of Generally Accepted Accounting Principals (GAAP) and full knowledge of the UW Shared Financial System.  Work is performed under general supervision, but it is expected the staff person will progress to independent work after gaining knowledge and experience working within the UW System.

30% A. Maintain integrity of the General Ledger from feeder systems.

A1. Perform review, maintenance or correction of payroll or feeder system entries to general ledger.  This includes direct retros, JVs, upload review and correction, etc.  It is expected that this position will have a working understanding of the specific feeder systems such that he/she can assist in researching problems identified, troubleshoot department issues, and work with IT Liaison on query development and review.

A2. Back up for running PeopleSoft PayCycle Manager.  Review all payments (ACH and checks) and provide daily checks to Financial Specialists for distribution.

A3. Assist with end user training on WISDM, queries, or nVision reports as needed.

A4. Assist with implementation of new initiatives related to the GL, such as Peoplesoft upgrades, payroll interface, etc. 

A5. Assist with fiscal year end closeout procedures as they relate to systems for which maintenance and correction is performed. Perform necessary year-end closing entries.

A6. Assist with development and maintaining written policies and procedures for functions relating to general ledger.

25% B. Complete financial review and reports.

B1. Prepare campus GAAP reports or other financial reports related to areas of work, or for those identified by Assistant Controller.

B2. Prepare, interpret and analyze financial management reports and resolve problems with campus administrative personnel.  Develop special adhoc reports for management, campus personnel, UW System Administration or others, as requested.

B3. Perform analysis on target areas identified by the Controller or Asst Controller.  Work with department staff as needed to evaluate issues and impacts on GL or financial reports, internal controls, assist in implementing change that will improve processes or accuracy of transactions.  

25% C. Financial Aid and Student Program Accounting.

C1. Record and transfer private scholarship information to the Financial Aid office for disbursement to students.  Review scans and link scholarships.

C2. Reconcile GL financial aid expenses – financial aid processing, student account transactions, and GL posting.  Ensure all transactions are posted, and funds have been requested/received to cover aid disbursed.  Process request for any return of funds needed.

C3. Complete daily JV upload for prior days cashier processing.

C4. Complete monthly and fiscal year end reconciliation processes to ensure compliance and timely and accurate filing of year end reports.
C5. Assist in completion of annual FISAP for Perkins, SEOG, Pell, Workstudy.

C6. Assist in development of alternative payment plans.  Research, evaluate, complete analysis of coordination efforts with current student system, identify possible solutions and practices needed to implement and maintain alternatives to current plan.

15% D. Assist in the preparation or review of Bank Statements.

D1. Access daily activity reports, monthly bank statements, and information needed to reconcile the bank accounts.  A cashier will generally prepare the reconciliations, but as backup, complete the reconciliation if needed.

D2. Review cashier completed bank reconciliations monthly and ensure corrections identified are processed as needed.  If preparing the reconciliation, forward to Controller for review.

D3. Prepare required contingent cash reports and process merchant account statements.  

5%  E. Provide assistance to the Controller.

E1. Contribute to the development and distribution of Financial Services memos and other informational and accounting policies and procedures.

E2. Identify processes that could be automated to provide efficient, accurate and cost effective accounting for the campus.

E3. Complete special projects as assigned by the Controller.

Knowledge, Skills and Abilities:
-Strong computer skills, specifically proficient in use of Microsoft Excel.
-Strong aptitude for understanding and analyzing automated accounting systems.
-Proficient in the development of computer queries to extract accurate data and reports.
-Knowledge of financial regulations for funding sources (PR, GPR, Fed, etc).
-Strong ability to interpret and analyze financial data from accounting systems and rules and regulations to create reports, complete reconciliations, prepare projections, calculate rates, etc.
-Excellent organizational skills.
-General understanding/ knowledge of GAAP.
-Excellent written and oral communication skills.
-Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds.


-Minimum 2 years professional accounting experience with demonstrated increasing responsibility.
-Professional training in accounting or auditing such as would be acquired by earning a Bachelor’s degree in accounting or auditing from an accredited post-secondary college/university.