Associate Research Services Specialist
Office of Resarch and Sponsored Programs
Position: Associate Administrative Specialist
Working Title: Associate Research Services Specialist
Qualifications: Associate’s degree and seven years OR bachelor’s degree and three years administrative or similar experience required. Applicants lacking credentials may be considered if significant and progressive work experience can be demonstrated.
Rank: Academic Staff
Responsibilities: The Associate Research Services Specialist (ARSS) works closely with the Director of the Office of Research and Sponsored Programs (ORSP) and the office staff (professional and student) to provide a full range of administrative and support services. This is a full-time (forty hours per week) position within standard office hours (7:45am to 4:30pm). Limited evening/weekend hours may be required. Under the supervision of the Director, the ARSS will coordinate Office of Research and Sponsored Programs operations, data management, and communications; coordinate campus compliance services for research with human subjects and research with animals; serve as lead worker of student employee(s); and engage in professional development/apply knowledge gained to performance of key duties. Click HERE to obtain a copy of the complete position description.
University: UW-Whitewater is a premier public regional university with an enrollment of over 12,000 students in 50 undergraduate majors and 11 master's degree programs. It offers high-quality, career oriented programs with a model general education curriculum.
Community: Whitewater, a city with a population of over 14,000 is located in southeastern Wisconsin near the scenic Kettle Moraine State Forest. The immediate area offers a wide variety of summer and winter recreational activities, including facilities of the nearby Whitewater Lake recreational area. Whitewater is 50 miles from Milwaukee, 45 miles from Madison, and 110 miles from Chicago.
Application: A complete application package must include:
•A letter of application describing your qualifications for the position, including salary requirements and
•A resume including all relevant professional experience.
Only complete applications will be considered. Unless confidentiality is requested in writing, lists of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. Only electronic submissions accepted.
Please send applications to Denise Ehlen, Search Chair, via email to firstname.lastname@example.org. All documents should be attached in .pdf form if at all possible. Official undergraduate and graduate transcripts will be required upon hire.
Review: Applications received by October 31, 2012 are ensured consideration; the position is considered open until otherwise noted.
UW-Whitewater is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply. UW-Whitewater conducts criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.
The Associate Research Services Specialist (ARSS) works closely with the Director of the Office of Research and Sponsored Programs (ORSP) and the office staff (professional and student) to provide a full range of administrative and support services. This is a full-time (forty hours per week) position within standard office hours (7:45am to 4:30pm). Limited evening/weekend hours may be required.
This position requires the ability to juggle multiple tasks and projects, exercise considerable independent judgment, be attentive to detail, as well as a commitment to a client-centered approach to service delivery and administrative support. The ARSS must also possess exemplary writing, analytical, and data management skills.
The Office of Research and Sponsored Programs services are focused on supporting the institution’s strategic priorities related to the teacher-scholar model and regional engagement. ORSP’s mission is to enhance the research productivity of the University; increase internal and external support of scholarly activity; promote and facilitate technology commercialization, entrepreneurship, intrapreneurship, and economic development; foster regional engagement; and celebrate the achievements of the campus community.
As an academic service and outreach unit, ORSP is committed to the academic excellence of the University. As such, the Office of Research and Sponsored Programs values:
•A broad definition of research and creative activity that includes the scholarship of discovery, the scholarship of learning, and the scholarship of engagement;
•The pursuit of knowledge in an environment that encourages free and open inquiry, academic achievement, innovation, scholarship, and creativity;
•The collaborative nature of research, outreach, and other types of regional engagement;
•The importance of research experiences for undergraduate and graduate students; and
•The celebration of academic achievement and entrepreneurial activity.
The ORSP vision is to contribute to University success by providing important services related to grants (both internal and external) and other sponsored projects, research and entrepreneurial activity, technology commercialization, compliance, and regional engagement. In addition, ORSP will create an environment that fosters professional development to better serve our constituents.
Under the supervision of the Director, the ARSS will:
•Coordinate Office of Research and Sponsored Programs general operations;
•Manage Office of Research and Sponsored Programs data and communications;
•Coordinate campus compliance services for research with human subjects and research with animals;
•Serve as lead worker of student employee(s); and
•Engage in professional development/apply knowledge gained to the performance of key duties.
45% Coordinate Office of Research and Sponsored Programs operations, data management, and communications
1. Manage information and communication flow between/among the Director, Office of Research and Sponsored Programs staff, clients, and other University academic and administrative departments. Log and track requests for information from constituents; determine the required response data, appropriate staff assignment, and signature; assure timely completion; and review the response for established standards.
2. Manage the Director’s records and general files/electronic data/archive records.
3. Provide administrative and scheduling support to the Director.
4. Manage ORSP reception.
5. Write and/or oversee all departmental communication projects. Write/revise policies, procedures, etc., including developing, implementing, and maintaining the electronic boilerplate resource.
6. Manage components of the Office of Research and Sponsored Programs Web site and help to develop the resource into an effective marketing tool.
7. Support Director/campus committees with administrative duties as assigned.
8. In collaboration with the Director/ORSP Budget Manager, track and maintain office supply inventory.
35% Coordinate campus compliance programs for research with human subjects and research with animals
1. Research and provide analysis of compliance related information to appropriate faculty and staff, as needed.
2. Review, assess, summarize, and communicate promptly to all faculty and staff with a need to know information on federal regulations, state policies, System guidance, etc. related to research with human subjects and research with animals.
3. In collaboration with the Director, develop and administer public information and education activities related to the compliance.
4. In collaboration with the Director, develop policies, procedures, and criteria for administration of compliance programs.
5. Receive research protocols and complete preliminary review.
6. Provide administrative support to the Institutional Review Board for the Protection of Human Subjects (IRB) and the Institutional Animal Care and Use Committee (IACUC).
7. Maintain audit-ready IRB and IACUC records at all times.
8. Maintain compliance training/responsible conduct of research program.
9. Coordinate other compliance projects as assigned.
5% Serve as lead worker of student employees
1. Coordinate workload distribution to maximize staff skills and capabilities to meet daily and long-term need of ORSP.
2. Monitor work and provide regular feedback to ensure quality services and productivity.
5% Engage in professional development/apply knowledge gained to performance of key duties
1. Participate in operations management, compliance, business, technology, and/or research administration training to meet annual professional development objectives.
2. Study training manuals and other documentation to learn advanced office and web tools used by this position, as well as relevant research administration policies and procedures.
10% Complete other projects/assume other duties as assigned
KNOWLEDGE AND SKILLS
•Must be highly organized and able to manage multiple priorities at the same time and able to meet strict deadlines.
•Possess experience working with large quantities of varying and complex data.
•Ability to interpret complex policies, rules, and regulations.
•Possess strong analytical and critical thinking skills.
•Knowledge of proper business/technical writing techniques and standards.
•Experience in use of Microsoft word processing, spreadsheet, and database software programs (i.e., Word, Excel, Outlook, and Access).
•Ability to effectively train and lead student employees.
•Efficient with composing business correspondence such as email, memos, and letters.
•Knowledgeable of web/content management systems.
•Ability to develop good rapport and communication with administrators and faculty/staff.
•Candidates must have experience and be able to work with a diverse population.
•Associate’s degree and seven years OR bachelor’s degree and three years administrative or similar experience required. Applicants lacking credentials may be considered if significant and progressive work experience can be demonstrated.