Outreach Program Manager Specialist
Office of Research and Sponsored Programs
Position: Outreach Program Manager
Working Title: Outreach Program Manager and State of Ingenuity Project Coordinator
Qualifications: Bachelor’s degree and seven years related experience or Master’s degree in a related field and three years experience required.
Rank: Academic Staff
Responsibilities: The Outreach Program Manager works closely with the Director of the Office of Research and Sponsored Programs (ORSP) and ORSP staff (professional and student) to provide a full range of outreach services. This is a full-time (forty hours per week) position within standard office hours (7:45am to 4:30pm). Limited evening/weekend hours may be required.
Under the supervision of the Director, the Outreach Program Manager will be responsible for the following general duties.
75% Coordinate the day-to-day functions of the State of Ingenuity (SOI) Initiative
1. Provide SOI funding and other analysis reports for research/grant topics as assigned by the Director and/or clients.
2. In collaboration with the Director and others (i.e., ORSP team, clients, partners), coordinate SOI marketing plan and events (workshops, brown bag lunches), including arranging for speakers and publicity, etc.
3. Know and understand SOI grant information, requirements, data management, and related best practices and processes.
4. Write/revise/develop/implement SOI grant information policies, procedures, systems, etc.
5. Review, assess, summarize, and promptly communicate information on SOI grant information/policies and procedures distributed from sponsors, ORSP, and/or other sources related to proposal development, submission, and/or grants management and reporting. Review, assess, summarize, and communicate promptly to all partners information on project scope/milestones.
6. Ensure implementation of changes and compliance with existing state, System, campus, college, fiscal, and/or sponsor policies and procedures related SOI grant management.
7. Manage SOI grant and match accounting and reporting in compliance with award terms and conditions. Develop and administer information and education activities related to fiscal compliance.
8. Monitor grant scope of work for sub recipients (13) and implement strategies as/if appropriate for course corrections to ensure goals and objectives are met.
9. Maintain SOI grant information reference materials.
10.Serve as expert on U.S. Department of Commerce and Economic Development Administration grant policies. Provide information and respond to inquiries from partners.
11.Manage SOI SourceLink (www.soisourcelink.com), including general web content and resource directory. Respond to SOI SourceLink inquiries (including making referrals to regional partners). Ensure SOI SourceLink remains accurate and responsive to entrepreneurial needs.
12.Develop, implement, and/or maintain SOI eRA (electronic research administration) solutions.
13.Develop and implement a long-term plan to sustain SOI beyond the grant period.
14.Identify grant opportunities and develop grant proposals to support sustainability of the SOI initiative.
15.Develop and implement complimentary outreach programs/services.
16.Manage the annual FastPitch competition and other events/outreach activities.
17.Manage SOI electronic data/records.
18.Conduct small independent SOI research projects.
5% Develop, implement, and evaluate outreach programs that facilitate economic development and entrepreneurship
1. Provide direct technical assistance to regional partners to develop grant proposals, marketing plans, and other projects that support economic development and/or entrepreneurship.
2. Prepare reports, presentations and correspondence as it relates to economic development and entrepreneurship for the campus and public.
3. Coordinate special events to foster economic development and entrepreneurship.
4. Coordinate activities to link the State of Ingenuity and other initiatives to campus priorities (Whitewater Incubation Program, Whitewater University Technology Park Board, Small Business Development Center, LEAP, etc.).
5. Identify grant opportunities and develop grant proposals to develop, implement, and/or expand economic development and entrepreneurship activities.
5% Lead the Office of Research and Sponsored Programs in the Director’s absence
1. Coordinate workload distribution to maximize staff skills and capabilities to meet needs of ORSP and clients/colleagues in the Director’s absence.
2. Manage/lead service delivery in key functional areas (compliance, innovation, e-Grants, and i-Grants) in the Director’s absence.
5% Serve as lead worker of student employees
1. Coordinate workload distribution to maximize staff skills and capabilities to meet daily and long-term needs of ORSP.
2. Monitor work and provide regular feedback to ensure quality services and productivity.
5% Engage in professional development/apply knowledge gained to performance of key duties
1. Participate in operations management, compliance, business, technology, and/or research administration training to meet annual professional development objectives.
2. Study training manuals and other documentation to learn advanced office and web tools used by this position, as well as relevant research administration policies and procedures.
5% Complete other projects/assume other duties as assigned
University: UW-Whitewater is a premier public regional university with an enrollment of over 12,000 students in 50 undergraduate majors and 11 master's degree programs. It offers high-quality, career oriented programs with a model general education curriculum.
Community: Whitewater, a city with a population of over 14,000 is located in southeastern Wisconsin near the scenic Kettle Moraine State Forest. The immediate area offers a wide variety of summer and winter recreational activities, including facilities of the nearby Whitewater Lake recreational area. Whitewater is 50 miles from Milwaukee, 45 miles from Madison and 110 miles from Chicago.
Application: A complete application package must include:
•a letter of application describing your qualifications for the position and including salary requirements
•a resume including all relevant professional experience
Only complete applications will be considered. Unless confidentiality is requested in writing, lists of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. Only electronic submissions will be accepted. Please send applications to Denise Ehlen, Search Chair, via email to firstname.lastname@example.org. All documents should be attached in .pdf form if at all possible. Official undergraduate and graduate transcripts will be required upon hiring.
Review: Applications received by October 31, 2012 are ensured consideration; the position is considered open until otherwise noted.
UW-Whitewater is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply. UW-Whitewater conducts criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.