Periodicals Assistant (Technical Services) - University Library - 13386


The University Andersen Library currently has a Library Services Assistant Advanced vacancy, with the working title of Periodicals Assistant-Technical Services Department.


This position reports to the Director of the Andersen Library and works under the direct supervision of the Head of Technical Services. This position is responsible for the organization and management of the print and electronic periodical collection including statistics, communication with publishers and vendors, and the online catalog. This position provides other related services for the Technical Services Department of Andersen Library. This position also provides coverage and supervision of the Circulation Desk, including regular evening and weekend shifts. The person will maintain a cooperative, professional demeanor with students, faculty and staff. 

Position will require occasional late evening or weekend schedule and may change, as departmental needs require. Hours may vary during Intersession and Summer Sessions. 

55%   A. Periodicals Services

  1. Input and maintain periodicals information online in Primo using the Library Service Platform (Alma)
  2. Input and maintain periodicals holdings in OCLC through Connexion
  3. Maintain accuracy of Electronic collections in ALMA – activate/deactivate resources; update coverage and linking information
  4. Manage periodicals physical inventory
  5. Record monthly statistical data on periodicals area holdings and prepare annual report of these statistics including print and electronic titles
  6. Analyze statistical collection methods and coordinate with the Technical Services Department Head to revise procedures
  7. Obtain electronic journal statistics and prepare annual report for online journals
  8. Participate in organizing, preparing and reviewing the annual periodicals order from EBSCO
  9. Use vendor’s subscription management platform (Ebsconet) to validate renew notices and to search and request from the missing copy bank
  10. Serve as vendor liaison for shipping and publishing irregularities
  11. Perform collection comparisons using ALMA portfolios
  12. Monitor subscription list for updates and withdraws
30%   B. Circulation Desk
  1. Ensure appropriate circulation and security of materials through the circulation, renewal and discharge library materials, including evenings when direct supervisor is not present
  2. Supervise the circulation and security of library materials, equipment, and facilities during assigned weekend hours
  3. Supervise and maintain the routine operation of circulation services with excellent customer services for an average of 10 hours / week and 4 Saturday shifts each semester
  4. Collaborates with Access Services to track and record usage statistics
  5. Demonstrate and promote library services and assist patrons in their use
  6. Support Andersen Library's general policies and procedures
  7. Respond to user questions and complaints
  8. Collect library fines
  9. Supervise Circulation Desk services including opening and closing the library as directed by Access Services Librarian
  10. Assist with troubleshooting of library equipment, such as computers, printers and other new equipment
15%   C. Perform other technical services and Andersen Library functions
  1. Manage physical binding of printed periodicals and other materials
  2. Coordinate and supervise book repair, including repairing cataloged materials as needed
  3. Identify microfilm to be withdrawn
  4. Collaborate on the identification and correction of problems in ALMA
  5. Assist in the activation of Primo resources and Primo troubleshooting
  6. Assist with copy cataloging and final review as needed
  7. Supervise student employees as needed
  8. Serve as 2nd back-up for library building mail sorting
  9. Special projects as assigned by the Technical Services department head or the Library Director
  10. Other duties appropriate to classification, training and experience
  11. Will be an active participant in following applicable safety rules and regulations including necessary training and drills

Knowledge, Skills and Abilities Required:
  • Basic computer skills, including knowledge of MS Office Suite and other standard university and library software
  • Organizational skills and project management experience
  • Customer service experience or ability
  • Effective oral and written communication
Knowledge, Skills and Abilities Desired:
  • Previous library experience and/or classes
  • Experience with cataloging or ALMA integrated library management systems
  • Statistical collection and management awareness
  • Knowledge of Online Computer Library Center (OCLC) processes and procedures
  • Experience with cataloging various formats of materials including electronic resources
  • Work collaboratively with other staff, departments, students and state agencies
  • Work independently under a variety of complex rules and regulations
  • Supervision of student employees

The University of Wisconsin-Whitewater is a regional comprehensive university with an enrollment of more than 12,000 students. UW-Whitewater has reached record enrollment four of the last five years and offers 50 majors in four colleges. UW-Whitewater also offers 15 master's degree programs and recently added a Doctorate of Business Administration. UW-Whitewater students achieve excellence in the classroom and on the playing field. In the 2014-15 Academic Year, UW-Whitewater was the first university in NCAA history at any level to win national championships in football, basketball and baseball in a single year. The campus offers more than 200 student organizations and is a vital economic engine for southeastern Wisconsin. UW- Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. - See more at:

UW-Whitewater is part of the 26-campus University of Wisconsin System. Located in a community of 14,622 residents near the scenic Kettle Moraine State Forest in southeastern Wisconsin, Whitewater is within convenient driving distance to the metropolitan areas of Milwaukee, Madison, and Chicago.

Qualified veterans with a 30% or more service-connected disability are eligible for non-competitive appointment to permanent positions in classified civil service under s. 230.275, WI Stats. Ask the Human Resources contact listed on any job announcement for information on how to apply under this provision. Current State of Wisconsin employees are not eligible for non-competitive appointment.

The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and all veterans.

Wisconsin Statute 19.36(7)(b) provides that applicants for positions may indicate in writing that his or her identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wisconsin Statutes 19.36 (7)(a).

UW-Whitewater conducts criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


Applications received by SEPTEMBER 25, 2017 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. 

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or

For questions regarding the position please contact: 

Anne Kimball
Administrative Assistant
262 472 5518

Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Resume
  • Cover letter addressing qualifications
  • Names with complete contact information including telephone numbers and email addresses of three professional references
Who are you?

The job id is: 13386

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
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