Transfer Student Status Examiner - Admissions - 13835


The University of Wisconsin-Whitewater seeks a Student Status Examiner Senior. The Student Status Examiner Senior will be responsible for the comprehensive review of all transfer, readmit, and special degree seeking applications. This position will examine and determine residency, determine admissibility, and evaluate all transfer credit. The Student Status Examiner Senior will serve as a liaison with campus offices regarding admission and transfer policies.


The following examples of duties and responsibilities illustrate the general range of tasks assigned to the position, but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

65%   A. Coordination and Evaluation of Transfer Admissions

  1. Determine completeness of application. Contact student to notify what information is needed to complete the admission file. Work with Admissions team member on outreach strategies.
  2. Evaluate admission applications for freshman, transfer, readmit, international and special students using ImageNow and PeopleSoft. Perform comprehensive review of applications based on admit type.
  3. Determine academic eligibility by reviewing all admission criteria—high school records, college transcripts, pre-college achievement tests, letters of recommendation and counselor statements.
  4. Determine residency of students according to Wisconsin Statutes.
  5. Evaluate all accredited college coursework for any student with transfer credit. Determine which courses are transferrable by reviewing course descriptions and perform credit evaluation. Finalize admission with notification, collection and re-evaluation of final transcripts. Apply UW-Whitewater repeat policies when necessary.
  6. Maintain contact with Assistant Director/Director of Admissions on applications that require further evaluation.
  7. Process admission cancellations for transfer students; this may be done in consultation with First Year Experience and Registrar’s Office.
10%   B. Provide information to prospective students
  1. Answer phone and inquiries from students, parents, high school and college personnel concerning admission criteria—including interpretation of university policies.
  2. Contact students of the incomplete status of their applications adding any information pertinent to their particular application status.
10%   C. Maintain positive relations with university personnel
  1. Notify appropriate administrative, academic, and service offices of newly admitted students for follow-up action.
  2. Provide quality information and assistance to Admissions Staff and student workers on day-to-day application processing, when needed.
5%   D. Maintain accurate information on Admission and other university office policies.
  1. Contact university personnel regarding changes in university policy, course content, titles and numbers evaluation of transfer credits, general studies, awarding of associate’s and/or bachelor’s degrees, curriculum, major and minor requirements, test credits, probationary status and the matriculation process. Personnel to include colleges, departments (continuing education, academic advising and exploration, testing first year experience, etc.) and advising coordinators.
  2. Obtain correct information from service offices (such a Residence Life, University Financial Services, Registrar, Financial Aid) to provide to prospective students.
10%   E. Miscellaneous Duties
  1. Provide the Assistant Director of Admissions assistance for transfer credit agreements, enter and test data as related to PeopleSoft, etc., as needed.
  2. Maintain knowledge of computer capabilities.
  3. Work with Admission computer liaison to insure accurate reporting of admission data, which may include testing of data and analyzing the details of developed queries.
  4. Maintain admission statistical information.
  5. Maintain historical admission statistics and provide information upon request.
  6. Other duties as assigned.

Minimum Qualifications:
  • Minimum of a high school diploma and 3 years of administration office work experience (Associate or Bachelor’s degree may substitute for years of experience).
  • Knowledge and experience in the use of computer software applications (i.e. Microsoft Office Suite, email, etc.)
  • Ability to determine a variety of math computations (i.e. class rank, grade point average).
  • Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously.
Desired Qualifications:
  • Earned Associate and/or Bachelor’s degree.
  • Familiarity with student information systems, particularly PeopleSoft.
  • Experience working with student transcripts/records, transfer credit evaluations or academic advising.
  • Effective interpersonal skills and ability to establish positive interaction with students, staff and faculty.
  • Ability to exercise considerable independent judgment and exhibit exceptional attention to detail.
  • Experience in providing effective customer service skills and the ability to provide accurate and efficient service to staff, students (both prospective and current), other campus personnel, the general public, and visitors to campus.

UW-Whitewater ( is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC ( The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


UW-Whitewater embraces AAC&U’s LEAP principles ( and emphasizes student, staff and faculty participation in High-Impact Practices ( The Office of Research and Sponsored Programs ( provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (


Applications received by January 12, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or

For questions regarding the position please contact:

Amy Mandrell
Admissions Counselor


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Cover letter addressing qualifications
  • Professional resume
  • Names and contract information for three professional references
This Job ID is 13835.

Who are you?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
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