Database Administrator - University Advancement - 13900


The Division of University Advancement seeks a Database Administrator.


This position provides administrative and program support for the division of University Advancement and UW-Whitewater Foundation, Inc. under the supervision of the Director of Advancement Services and Chief Operating Officer (COO) and working with the Foundation Accountant, Donation and Matching Gift Coordinator, University Scholarship Coordinator and student employees for activities related to development, alumni, donor and public relations.


Process charitable gifts and other financial transactions, plan and process data for input and output of CampusCall, prepare reports and mail or other lists from Raiser’s Edge weekly, monthly, annually or as needed for foundation, university staff, departments or student groups and publications, hire, train, and supervise student employees, and oversee the general maintenance and use of database including imports.

To request a full job description, please contact:

Fawn Beck
Office of Philanthropy and Alumni Engagement


Minimum Qualifications:

  • High school diploma
  • Experience and comfort working with a database
  • Practical experience working with Microsoft Office-Excel and Word or other word processing and spreadsheets software
  • Effective written communication skills
  • Management experience
Desired Qualifications:
  • Bachelor’s degree
  • 2+ years of experience with Blackbaud or other constituent database
  • Experience in database administration, data imports and exports and developing reports
  • Experience working for a nonprofit organization
  • Proficient in Microsoft Office Word and Excel
  • Knowledge of the fund-raising process and the concept of donor relations.
  • Experience in recruiting, hiring, training and managing employees
  • Excellent oral and written communication skills for impact, using tact and diplomacy
  • Ability to manage multiple priorties
Knowledge, Skills, and Abilities:
  • High degree of accuracy and attention to detail.
  • Ability to maintain security and confidentiality
  • Ability to work independently and work cooperatively as part of a team
  • Technical proficiency in database management and administration, database queries and skilled in mail merge processes
  • Basic knowledge of accounting principles
  • Excellent recordkeeping and file management ability
  • Use of internet resources specific to related database work
  • Strong customer service orientation.
  • Ability to simultaneously manage multiple priorities

UW-Whitewater Foundation Inc, 800 W Main St, Alumni Center, Whitewater, WI 53190, (262) 472-1105


UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: http://www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).


Applications received by February 1, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position please contact:

Fawn Beck
Office of Philanthropy and Alumni Engagement


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Letter of application outlining your knowledge and experience as relates to the minimum and/or highly desired qualifications;
  • Resume;
  • Names and contact information for three professional references;
This Job ID is 13900.

Who are you?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
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