Program Assistant - Confidential (USTE) - Budget Planning & Analysis - 13964


The Budget Planning & Analysis Office is currently seeking two (2) Program Assistant's-Confidential (USTE - University Staff Temporary Employees).

Full-time students may not be eligible for University Staff Temporary Employment. 

Per Wisconsin State Statute, USTE's must be residents of Wisconsin. Residents of other states may not be hired as a USTE. 


  • Perform clerical/administrative operations, processing documents and performing other clerical/administrative operations where knowledge of the organization is required
  • Gather and organize information into summary reports, as assigned
  • Develop and revise operating procedures affecting the immediate work unit
  • Conduct special projects
  • Maintain contact with other operating units within the department, between departments in a coordinative or informative capacity on a variety of matters
  • Prepare information materials and publications for unit involved
  • Prepare reports, project data, budget information, policies and procedures
  • Develop and/or revise selected policies and procedures
  • Maintain files of program-related data and perform any related clerical/administrative support functions necessary to the operation of the program.

Minimum Qualifications:
  • Demonstrated ability to work in a fast-paced, demanding, and rapidly-changing environment while practicing effective, timely and professional written and verbal communication skills.
  • Previous experience maintaining the integrity and adherence to confidential and sensitive information.
  • Basic financial and accounting acumen.
  • Demonstrated proficiency with Microsoft Office (specifically Word and Excel).
Knowledge, Skills, and Abilities:
  • Ability to remain focused and organized while working independently and with integrity.
  • Ability to be discreet when handling and discussing confidential information.
  • Knowledge of accounting procedures, policies, and forms.
  • Strong interpersonal skills and ability to effectively interact with key internal and external stakeholders.
  • Driven to solve problem independently while taking initiative to pay attention to the details.


UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-W is situated on 400 acres of land and has an annual budget of more than $219 million. UW-W is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: http://www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-W is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin - Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-W Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).  


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Three professional references with address, phone number and email address
To apply and submit these documents, please visit www.uww.edu. Click on the Employment link located at the bottom of the page, then click on the UW-Whitewater Careers link at the top of the page.


Applications received by February 5, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position please contact:

Allyson Nysted
Human Resources Assistant

This Job ID is: 13964

Who are you?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
Apply Online FAQs