HR Assistant - Human Resources & Diversity - 15209

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INTRODUCTION:

The Human Resources & Diversity department at the University of Wisconsin-Whitewater seeks a HR Assistant.

Under the general supervision of the Employment, Recruitment & Compensation Manager and the Chief HR Officer this position is responsible for support functions for talent acquisition and employment, providing high quality, professional human resource assistance to the HR Business Partners and the Employment Recruitment & Compensation Manager. This position requires exceptional customer service, confidentiality, tact and discretion.

The University of Wisconsin-Whitewater Office of Human Resources and Diversity is a service-oriented unit dedicated to providing leadership, guidance and support to our students, employees, and the community. The office provides an array of support services across the spectrum of Human Resources designed to foster diversity and inclusion within a respectful environment that promotes a healthy and productive campus.

JOB DUTIES:

55% A. Talent Acquisition Management (TAM) and Recruitment Support

1. Oversee talent acquisition data entry and postings for recruitments, completion of close-outs and auditing of files.
2. Provide ongoing analysis and edits to the TAM Recruitment process instructions, forms, and webpage.
3. Coordinate appropriate centralized advertising for recruitments.
4. Assist with Recruitment Kick-off presentations and questions.
5. Maintain UW-Whitewater employment and TAM landing pages.
6. Attend job fairs and coordinate follow-up with attendees.
7. Collect and report data on effectiveness of advertising sources.
8. Provide campus support of TAM-related questions and inquiries.
9. Assist with communication and onboarding of candidates upon notification of offer.
10. Verify employment status for candidates upon notification of verbal offer and assist with reference checks.

35% B. Employee Hire / Rehire, Termination, Status Change

1. Coordinate New Employee Paperwork (NEP) and related hiring requirements.
2. Track, maintain and report on probationary periods and evaluation deadlines.
3. Complete resignation, termination, and retirement functions.
4. Provide assistance with on-boarding and off-boarding presentations.
5. Assist with training, fielding campus inquiries and processing Change of Status and Employee Rehire requests.
6. Coordinate and administer USTE staffing process.
7. Assist with seasonal employment needs, including summer session/service, fall and spring rehires.
8. Update/maintain HR web-based landing pages for Change of Status, E-Rehire, etc.

10% C. Miscellaneous duties as assigned

1. Assist with projects and miscellaneous duties as assigned.
2. Provide back-up and support for Summer Camp and Student Hiring processes.
3. Represent HR & Diversity on committees as needed.

QUALIFICATIONS:

Minimum Qualification(s):

• Associates degree or two (2) years of progressive work in human resources or a closely related area

Knowledge, skills, and abilities:

• Excellent customer service and interpersonal skills that include the ability to work in a team environment, across teams and with outside stakeholders utilizing problem solving skills, negotiation, persuasion, tact and conflict resolution techniques
• Ability to initiate, prioritize, plan, anticipate and carry out duties both within a team and independently with minimal supervision
• Manage multiple assignments successfully in a fast-paced changing environment
• Ability to complete tasks within critical deadlines while adhering to policies and guidelines
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Demonstrate understanding of, sensitivity to, and respect for the diverse, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of students, faculty and staff
• Willingness and ability to participate in following applicable safety rules and regulations, including necessary training and drills

CAMPUS INFORMATION:

UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. UW-Whitewater is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in more than 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

TO ENSURE CONSIDERATION:

Applications received by February 12, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position, please contact:

Amy Sexton
HR Specialist
sextona@uww.edu
262-472-1024

HOW TO APPLY:

Only complete application packages will be considered. A complete application includes online submission of the following documents:

• Resume/CV
• Cover Letter/Letter of Interest
• Three Professional/Supervisory References

This Job ID is 15209

Who are you?

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A current employee of the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater Internal Applicants

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