Classified Employee Guide

Welcome to the Classified Employee Guide! While this "Quick Reference" page was created to specifically aid Adminstrative Personnel employed at UW-Whitewater, other employees on campus may also find it to be a valuable tool. A committee of Adminstrative Personnel representing each of the four colleges designed this web page. It is hoped that this guide will be an invaluable resource for quickly finding the information needed to perform your position efficiently. (Click on the topic below. Use the "back" button to navigate.)

Admissions Archives Authorizations Budget Bookstore Calendar Catering Computers Directory

Duplicating Electronic Phonebook Email Emergencies Facilities, Planning, and Management Financial Services Forms Frequently Asked Questions

HawkCard Office Human Resources Library Maintenance Parking Police Services Printing Services Registrar's Office Room Reservation

Student Employment Supplies Test Scanning/Student Evals Textbook Rental Timetable Training for Faculty/Staff Travel

ADMISSIONS

1. General Information
2. Graduate Information

ARCHIVES

1. Retention/Disposal of Records: Contact Archivist at 5520

AUTHORIZATIONS (Logins/Passwords)

1. Access Form
2. Compliance Form
   • includes Blackboard, Financial Aid, Peoplesoft (All - including SFS), Student Payroll, and WINS
3. MDS (Office Depot) Supplies: Contact Procurement at x1633
4. E-Mail: Contact TSC Helpdesk at x4357
5. Electronic Calendar: Contact TSC Helpdesk at x4357
6. Organization Codes (Budgets)
7. Procurement Card (University Credit Card)
8. Service Indicators (Holds) Contact wozniakd

BUDGET & FINANCE

1. Auxiliary Revenue Transfers
2. Budget Transfer (monies between/within budgets)
3. Grant Accounting
4. NAEIR Catalog: Call the Budget Office at 1182 to order
5. Procurement Card (University Credit Card)
   • Application
   • Manual
6. Telephone Orders/Repairs
7. Transfers of Expense (chargeback between budgets)
8. Travel Information Site

BOOKSTORE & TEXTBOOK RENTAL

1. Bookstore
   • Grad Book Purchases: Contact Bookstore at 1281
   • Supplemental Undergrad Texts: Contact Bookstore at 1281
   • Supplies
2. Textbook Rental
   • Current Undergrad Text: List of current texts are sent to departments by Textbook Rental before each semester
   • New Undergrad Textbook Order: Contact Textbook Rental at 1302

CALENDAR

1. Academic Calendar
2. Campus Events Calendar
3. Campus Events Calendar - User Training

CATERING

1. University Dining Services

COMPUTERS

1. Computer Maintenance, Repairs, and Support - TSC Helpdesk x4357
2. User Training

COPYING/PRINTING SERVICES

1. Business Cards and Specialized Printing
2. Duplicating Request Form
3. Pre-printed Items Order Form

ELECTRONIC PHONEBOOK

1. Campus Directory

EMAIL

1. Outlook Web Access (OWA) - post.uww.edu
2. User Training - Eudora, Outlook, OWA

EMERGENCIES

1. Emergency Procedures

FACILITIES PLANNING & MANAGEMENT (Maintenance)

1. Building Emergency
2. Central Supply
3. Keys
4. Mail Center - Services & Procedures
5. Maintenance Problems/Building Repairs (Work Orders)
6. Transportation
7. Surplus Equipment
   • Surplus - Computer Surplus Declaration Form 197 (Electronic Submission)
   • Surplus - Declaration Form 197
   • Surplus - Property Request Form 198

FORMS

1. Access Form
2. Budget & Finance Forms
3. Budget Transfer (monies between/within budgets)
4. Business Cards
5. Car Reservations
6. Classified Hiring Forms
7. Classified Time Sheets
8. Compliance Form
9. Course Change Form
10. Course Evaluation Services
11. Curriculum Proposal Forms
12. Deposit Slips
    • Deposit Form
    • Foundation Monies Received: Contact Alumni Center at 1105
13. Duplicating Request
14. Grade Change
    • Form: Contact Registrar's Office at 1570
    • Policy
15. Incomplete Contract
    • Form:Contact Registrar's Office at 1570
    • Policy
16. Keys
17. Late Drop
18. Late Add - Contact Registrar's Office at 1570
19. Library Reserve
20. LTE Forms
21. Major/Minor Change Form
22. Org Code (Budget Authorization)
23. Payment to Individual
24. Performance Review
25. Printing Requests
26. Promotions
27. Provost's Office Forms
28. Quick Order / Purchase Requisition
29. Registrar's Forms
30. Request to be Absent from Campus
31. Search and Screen Information (Faculty & Academic Staff Hire)
32. Separation Forms
33. Student Payroll Hire Packet
34. Substitution/Waiver
35. Surplus - Computer Surplus Declaration Form 197
36. Surplus - Declaration Form 197
37. Surplus - Property Request Form 198
38. Telephone Orders/Repairs
39. Test Scoring Request Form
40. Teacher Evaluation Request Form
41. Textbook Request Form (New Undergrad Textbook Rental Purchases)
    • See note under Textbook Rental
42. Time Conflict
43. Transfer of Expense (Chargeback between budgets): Contact Financial Services at 3912
44. Travel Expense Report
45. Tuition Reimbursement Form
46. Unclassified Forms (Faculty and Academic Staff)
47. Work Orders FP&M

FREQUENTLY ASKED QUESTIONS

Classified Employee Guide FAQ

HAWKCARD OFFICE

1. Faculty/Staff Id's
2. Purple Points
3. General Information

HUMAN RESOURCES

1. Hiring
   • Access Form
   • Compliance Form
   • Classified Forms
   • LTE Forms
   • Performance Review Forms
   • Policies
   • Promotions
   • Separation Forms
   • Student Payroll Hire Packet
   • Timesheet Information
   • Unclassified Forms (Faculty and Academic Staff)
2. Payroll/Staff Benefit Procedures
3. Search and Screen Information (Faculty & Academic Staff Hiring)

LIBRARY

1. Copy Card Access
   • Services
   • Forms
2. Electronic Reserve
   • Instructions
   • Form
3. Interlibrary Loan
4. Film/Video Scheduling

MAINTENANCE

(See Facilities Planning & Management)

PARKING/POLICE SERVICES

1. Campus Maps
2. Guest/Visitor Permits Departments call 1011
3. Parking Permits
4. Police: Emergency Call 911
5. Police: Non-Emergency Call 4660

REGISTRAR'S OFFICE

1. Forms
2. Registration and Advising Process
3. Schedule of Classes (Timetable) Preparation: For Training Contact 1570
4. Service Indicators (Registration Holds)
   • For Training Contact 1550
   • For Authorization email wozniakd@uww.edu
5. Submission of Grades: For Training Contact 1570
6. WINS

ROOM RESERVATIONS

1. Classes (After access to Schedule of Classes ends): Send e-mail message to Mary Goeglein
2. Meetings & Events

STUDENT EMPLOYMENT

1. Financial Aid
2. Student Payroll Hire Packet

SUPPLIES

1. MDS (Office Depot)
   • How do I obtain an MDS Authorization to Log-In - Contact Procurement at 1633
2. Central Stores
3. Duplicating/Printing
4. Procard Manual
5. Procard Presentation

TEST SCANNING/COURSE EVALUATIONS

1. Test Scoring Request Form
2. Course Evaluation Services

TIMETABLE

(See Registrar's Office: Schedule of Classes)

TRAINING FOR FACULTY AND STAFF

1. Computer Training
2. Learning Technology Center

TRAVEL

1. Request to be Absent from Campus
2. Travel Expense Reports
3. Travel Information Site