Classified Employee Guide

Classified Employee Guide

Welcome to the Classified Employee Guide! While this "Quick Reference" page was created to specifically aid Adminstrative Personnel employed at UW-Whitewater, other employees on campus may also find it to be a valuable tool. A committee of Adminstrative Personnel representing each of the four colleges designed this web page. It is hoped that this guide will be an invaluable resource for quickly finding the information needed to perform your position efficiently. (Click on the topic below. Use the "back" button to navigate.)

Admissions
Archives
Authorizations
Budget
Bookstore
Calendar
Catering
Computers
Directory
Duplicating
Electronic Phonebook
Email
Emergencies
Facilities, Planning, and Management
Financial Services
Forms
Frequently Asked Questions
HawkCard Office
Human Resources
Library
Maintenance
Parking
Police Services
Printing Services
Registrar's Office
Room Reservation
Student Employment
Supplies
Test Scanning/Student Evals
Textbook Rental
Timetable
Training for Faculty/Staff
Travel

ADMISSIONS

  1. General Information
  2. Graduate Information

ARCHIVES

  1. Retention/Disposal of Records: Contact Archivist at 5520

AUTHORIZATIONS (Logins/Passwords)

  1. Access Form
  2. Compliance Form
    • includes Blackboard, Financial Aid, Peoplesoft (All - including SFS), Student Payroll, and WINS
  3. MDS (Staples) Supplies: Contact Procurement at x1633
  4. E-Mail: Contact TSC Helpdesk at x4357
  5. Electronic Calendar: Contact TSC Helpdesk at x4357
  6. Organization Codes (Budgets)
  7. Procurement Card (University Credit Card)
  8. Service Indicators (Holds) Contact wozniakd

BUDGET, PLANNING & ANALYSIS

  1. Revenue Transfer
  2. Budget Transfer
  3. NAEIR Catalog: Call the Budget Office at 1182 to order

BOOKSTORE & TEXTBOOK RENTAL

  1. Bookstore
    • Grad Book Purchases: Contact Bookstore at 1281
    • Supplemental Undergrad Texts: Contact Bookstore at 1281
    • Supplies
  2. Textbook Rental
    • Current Undergrad Text: List of current texts are sent to departments by Textbook Rental before each semester
    • New Undergrad Textbook Order: Contact Textbook Rental at 1302

CALENDAR

  1. Academic Calendar
  2. Campus Events Calendar
  3. Campus Events Calendar - User Training

CATERING

  1. University Dining Services

COMPUTERS

  1. Computer Maintenance, Repairs, and Support - TSC Helpdesk x4357
  2. User Training

COPYING/PRINTING SERVICES

  1. Business Cards and Specialized Printing
  2. Duplicating Request Form
  3. Pre-printed Items Order Form

ELECTRONIC PHONEBOOK

  1. Campus Directory

EMAIL

  1. Outlook Web Access (OWA) - post.uww.edu
  2. User Training - Eudora, Outlook, OWA

EMERGENCIES

  1. Emergency Procedures

FACILITIES PLANNING & MANAGEMENT (Maintenance)

  1. Building Emergency
  2. Central Supply
  3. Keys
  4. Mail Center - Services & Procedures
  5. Maintenance Problems/Building Repairs (Work Orders)
  6. Transportation
  7. Surplus Equipment

Financial Services

  1. Procurement Card (University Credit Card)
  2. Telephone Orders/Repairs
  3. Transfers of Expense (chargeback between budgets)
  4. Travel Information

FORMS

  1. Access Form
  2. Budget Forms
  3. Budget Transfer (monies between/within budgets)
  4. Business Cards
  5. Car Reservations
  6. Classified Hiring Forms
  7. Classified Time Sheets
  8. Compliance Form
  9. Course Change Form
  10. Course Evaluation Services
  11. Curriculum Proposal Forms
  12. Deposit Slips
    • Deposit Form
    • Foundation Monies Received: Contact Alumni Center at 1105
  13. Duplicating Request
  14. Finance Forms
  15. Grade Change
    • Form: Contact Registrar's Office at 1570
    • Policy
  16. Incomplete Contract
    • Form:Contact Registrar's Office at 1570
    • Policy
  17. Keys
  18. Late Drop
  19. Late Add - Contact Registrar's Office at 1570
  20. Library Reserve
  21. LTE Forms
  22. Major/Minor Change Form
  23. Org Code (Budget Authorization)
  24. Payment to Individual
  25. Performance Review
  26. Printing Requests
  27. Promotions
  28. Provost's Office Forms
  29. Quick Order / Purchase Requisition
  30. Registrar's Forms
  31. Request to be Absent from Campus
  32. Search and Screen Information (Faculty & Academic Staff Hire)
  33. Separation Forms
  34. Student Payroll Hire Packet
  35. Substitution/Waiver
  36. Surplus - Computer and Hardware
  37. Surplus - Declaration Form 197
  38. Surplus - Property Request Form 198
  39. Telephone Orders/Repairs
  40. Test Scoring Request Form
  41. Teacher Evaluation Request Form
  42. Textbook Request Form (New Undergrad Textbook Rental Purchases)
  43. Time Conflict
  44. Transfer of Expense (Chargeback between budgets): Contact Financial Services at 3912
  45. Travel Expense Report
  46. Tuition Reimbursement Form
  47. Unclassified Forms (Faculty and Academic Staff)
  48. Work Orders FP&M

FREQUENTLY ASKED QUESTIONS

Classified Employee Guide FAQ

HAWKCARD OFFICE

  1. Faculty/Staff Id's
  2. Purple Points
  3. General Information

HUMAN RESOURCES

  1. Hiring
  2. Payroll/Staff Benefit Procedures
  3. Search and Screen Information (Faculty & Academic Staff Hiring)

LIBRARY

  1. Designated User
  2. Electronic Reserves
  3. Interlibrary Loan
  4. Film/Video Scheduling

MAINTENANCE

(See Facilities Planning & Management)

PARKING/POLICE SERVICES

  1. Campus Maps
  2. Guest/Visitor Permits Departments call 1011
  3. Parking Permits
  4. Police: Emergency Call 911
  5. Police: Non-Emergency Call 4660

REGISTRAR'S OFFICE

  1. Forms
  2. Registration and Advising Process
  3. Schedule of Classes (Timetable) Preparation: For Training Contact 1570
  4. Service Indicators (Registration Holds)
  5. Submission of Grades: For Training Contact 1570
  6. WINS

ROOM RESERVATIONS

  1. Classes (After access to Schedule of Classes ends): Send e-mail message to Tamela Rufener
  2. Meetings & Events

STUDENT EMPLOYMENT

  1. Financial Aid
  2. Student Payroll Hire Packet

SUPPLIES

  1. MDS (Staples)
    • How do I obtain an MDS Authorization to Log-In - Contact Procurement at 1633
  2. Central Stores
  3. Duplicating/Printing
  4. Procard Manual

TEST SCANNING/COURSE EVALUATIONS

  1. Test Scoring Request Form
  2. Course Evaluation Services

TIMETABLE

(See Registrar's Office: Schedule of Classes)

TRAINING FOR FACULTY AND STAFF

  1. Computer Training
  2. Learning Technology Center

TRAVEL

  1. Request to be Absent from Campus
  2. Travel Expense Reports
  3. Travel Information Site

Location

University of Wisconsin-Whitewater
800 W. Main Street
Whitewater, WI 53190-1790
Directory Assistance: (262) 472-1234

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