Frequently Asked Questions

Frequently Asked Questions

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    CONTACT US

    Financial Aid Office
    130 Hyer Hall
    800 West Main Street
    Whitewater, WI 53190
    Phone: (262) 472-1130
    Fax: (262) 472-5655
    E-mail us!
    Meet the Staff

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    Frequently Asked Questions

    How do I apply for financial aid?

    The first step in the financial aid process is to complete the Free Application for Federal Student Aid (FAFSA) online at  fafsa.gov. Students will need their social security number, tax information from the prior year, untaxed income amounts received for the prior year, current bank statements, and current net worth of investments. Dependent students will also need this information for their parents.

    What is Whitewater's school code?

    003926

    How long does it take to process the FAFSA?

    Completing the FAFSA takes approximately a half-hour to an hour. Processing time varies significantly by student and is affected by many factors. The timing from filing the FAFSA to receiving an award letter can be from 2 weeks to 3 months. Factors that delay processing time include: filing a paper FAFSA, student not admitted to the university, an incorrect Social Security number on the FAFSA or the admission application, missing signatures on the FAFSA, wrong school code on FAFSA, or failure to submit additional documentation requested.

    What is the deadline to apply for financial aid?

    The priority date to submit the FAFSA and other required documents is March 1.  Students may continue to apply for financial aid throughout the academic year as long as aid is processed before the end of the enrollment period.

    Can I check my application status online?

    Prospective students who apply for an admission are sent an application verification email (or letter) with instructions to log into the WINS system to track their application.  Any items the student must submit are posted to the To Do List.  Any required Financial Aid items will not appear on this list until the student has been admitted and the FAFSA has been received by Whitewater.  Once the student has received an Award Notification, the aid will be available to view, accept, or decline on WINS.

    How do I transfer my financial aid to or from another institution?

    On the FAFSA, the student can list up to ten schools, using a 6 digit code.  In order for the institution to award financial aid, their code must be on the FAFSA.  To add or delete a school code, the student must go to www.fafsa.gov to make a correction to the FAFSA.  Students should always make sure their aid has been cancelled at the institution they are no longer attending.

    How do I apply for aid for Summer?

    Students must complete the Summer Application which is usually available the first week in March.  Summer aid is based on the FAFSA information from the current academic year.

    How do I apply for aid for Winterim?

    Students must complete the Winterim Application which is usually available the first week in November.

    When will financial aid pay the student bill?

    The first disbursement for each semester usually occurs the week before classes begin.  In order for aid to disburse, all necessary steps must be completed.  First time loan borrowers must complete Entrance Loan Counseling and sign the Master Promissory note.  The student must be enrolled for the number of credits for which they were packaged.  During the semester, the disbursement process is run twice a week to pay student bills.

    When is the financial aid refund generated?

    If the amount of financial aid exceeds the amount of the student's charges, a refund will be generated.  Refunds cannot be released before classes begin.  If the refund is generated from student aid, a check is printed and mailed to the student or an electronic deposit is sent to the bank account if one is on file.  If the refund is generated by the Parent PLUS Loan, the check will be mailed to the parent.

    How much does it cost to go to UW-Whitewater?

    The Student Accounts Office posts detailed cost information for tuition, residence halls, and meal plans as soon as these amounts are available for the academic year.  Generally, these figures are available in July for the upcoming academic year.  The Financial Aid Office recommends using estimates to calculate costs for individual students using this tool: https://uwwcost.uww.edu/.  Costs tend to increase on average 5%-8% per academic year.  When budgeting for higher education, it is also important to remember other costs such as laundry, cell phone bills, gas traveling home, supplies for the residence hall, and other personal expenses.  Each year, the Financial Aid Office calculates a Cost of Attendance which includes the direct costs of tuition, room, and board, and the indirect costs such as the ones listed above.  This figure is designed to include maximum possible expenses for a student.

    Does UW-Whitewater offer a payment plan?

    The Student Accounts Office allows students to pay their bill in two installments each semester.  All students should read the Terms and Conditions Agreement carefully to be aware of the finance charges, late fees, and the consequences of non-payment.  Students on financial aid are subject to the same fees as students not receiving financial aid.

    How many credits do I need to receive financial aid?

    For most financial aid programs, students must be enrolled at least half time.  This is 6 credits for an undergraduate student and 4.5 credits for a graduate student.

    How is financial aid affected if I drop a course?

    Financial aid is subject to change based on the student's enrollment status.  When accepting the award on WINS, students should review what enrollment was used to package the aid, and submit a change request or email if the enrollment is incorrect.  Enrollment is captured on the 10th day of the term.  The Financial Aid Office will revise all awards at that point based on actual enrollment.  If a class is dropped after the 10th day, aid that has disbursed will not be adjusted.  Any aid awarded after the 10th day will be based on actual enrollment.  Student should review the Withdrawal policy if they are dropping all courses.  Students should also review the Satisfactory Academic Progress (SAP) policy to determine how dropping courses affect SAP.

    What happens to my financial aid if I withdraw from the university?

    Students who are withdrawing during the term are encouraged to make an appointment to determine how financial aid is affected. If you are withdrawing before the term has begun, email the Financial Aid Office to cancel the aid. If you are withdrawing at the end of the term to transfer to another university, email the Financial Aid Office to cancel future disbursements.

    What happens if there is a change to my family’s financial situation?

    In certain situations, the Financial Aid Office may be able to review the family's financial situation and update the FAFSA based on changes which have occurred.  These changes include job loss, a decrease in income, divorce, death of a spouse or parent, unusual medical expenses not covered by insurance, or child care costs not covered by state assistance.  The student or parent should contact the Financial Aid Administrator to discuss the situation.  In most cases, documentation of the situation is required and it may take 3-6 weeks to complete the review.

    How do I apply for a Parent PLUS Loan?

    On the Award Notification, an amount will be listed which indicates "Maximum Parent Loan."  Students may not accept this amount because the PLUS loan requires a separate application completed by the parent.  The PLUS loan is a loan from the federal government which allows parents to help students with their educational costs.  The loan must be borrowed by a biological parent or a step-parent whose information is listed on the FAFSA.  The parent must go to studentloans.gov and log in using their own PIN to apply for the loan.  If the loan is approved, the parent will receive instructions on how to sign the Master Promissory Note once it is available to sign.  If the loan is denied, parents can appeal the decision, obtain an endorser, or the student's Unsubsidized Loan can be increased.

    How do I apply for a scholarship?

    The Financial Aid Office does not award scholarships. Freshmen scholarships are determined based on the application for admission to UW-Whitewater. In order to be considered for these scholarships, students must be admitted by February 1. Currently enrolled students can apply for UWW Foundation scholarships through the online scholarship application. This is available from mid-November to mid-February. Students are also encouraged to search for scholarships through outside sources including, but not limited to, parent employers, high school guidance counselors, community organizations, or online search engines. Always be careful of scholarship scams.

    Money Management

    Worried about managing your money?  Visit CashCourse for the tools you need!

    CashCourse

    Location

    Financial Aid Office
    130 Hyer Hall
    University of Wisconsin-Whitewater
    800 West Main Street
    Whitewater, WI 53190

    Contact Us

    Phone: (262) 472-1130
    Fax: (262) 472-5655
    E-mail us!
    Meet the Staff

    Office Hours

    Mon-Fri: 8 AM - 4 PM
    Walk-ins
    Mon, Tues, & Thurs: 1 PM - 4 PM
    Tues, Wed, & Fri: 8 AM - 11:30 AM

    54.225.57.156
    http://www.uww.edu/