Current Graduate Council

Graduate Council - March 2015 Minutes


March 5, 2015

PRESENT:    Paul Ambrose, Jennifer Betters-Bubon (for Jeff Cook), Sang Choi, Corey Davis, Colin De Mers, Christina Jones, Kim Knesting-Lund, Aaron Malone, Rick Mason, Giuliana Miolo (for Roxanne DePaul), Carol Normand, Praveen Parboteeah, Diane Pertzborn, Erica Ritchie, Karla Saeger, Celine Santos, Carol Scovotti, Shannon Stuart, David Welsch, and John Zbikowski.

ABSENT:       *Sarah Hessenauer.

GUEST:         Carol Elsen, Seth Meisel, Carolyn Morgan, and Lois Smith.

*Previously notified.

The March 5, 2015, meeting was called to order at 2:17 p.m. by Dean John Stone. Carol Scovotti moved, with a second by Corey Davis, to approve the minutes of the February 5, 2015, meeting. Motion carried.


A.   The anticipated budget cuts originally caused the 2015-16 graduate assistantship allocations to be reduced. However, as the cuts come into sharper view, the allocations have been restored to the same level as 2014-15. 

B.   The most recent graduate commencement numbers reveal that there are 219 graduate students participating in the May 2015 commencement ceremony. This is approximately the same number that participated in the 2014 May ceremony.

Information Only Item(s)


Sang Choi moved, with a second by Praveen Parboteeah, to approve the two information only items. With no questions or concerns, the motion carried.

A.   Curricular Action: Deletion of Course from the Department of Occupational and Environmental Safety and Health: SAFETY 711: Principles of Institutional Safety 

B.   Curricular Action: Prerequisite Change from the Department of Occupational and Environmental Safety and Health: SAFETY 787: System Safety Analysis 

Business Items

Rick Mason moved, with a second by Aaron Malone, to approve the revision to the Graduate Faculty Constitution; specifically, Section 6. This revision is to address the Higher Learning Commission’s stipulation that the institution define the minimum threshold of experience, and an evaluation process that is used in the appointment process, of those who teach and/or transact graduate affairs. The motion carried.

Revision of Graduate Constitution:

Section 6: In order for a person who is not a member of the Graduate Faculty to teach a graduate-level course, serve on a thesis or dissertation committee and/or to transact other graduate affairs during a specific term, the Graduate Faculty of the department, the college graduate committee (if such an entity exists), the dean of the academic college, and the Dean of the School Graduate Studies and Continuing Education must certify that the individual meets minimum qualifications. The minimum qualifications include

  • A master’s degree in a discipline relevant to the course or thesis/dissertation topic
  • Five or more years of professional experience relevant to the specific content and learning outcomes of the course for which the individual is being reviewed or the thesis or dissertation topic for which the individual will be a reader.

The evaluation process for new appointments consists of submitting

  • A current academic vita
  • A rationale for the exception
  • Confirmation by the graduate faculty of the academic department that the individual meets or exceeds the minimum qualifications for granting an exception for graduate faculty status for one semester
  • A plan to evaluate the individual’s performance (such as course evaluations, peer reviews or other methods) during the term in which the exception for graduate faculty status is sought.

The above documentation will be forwarded by the academic department chair or graduate program coordinator to the dean of the academic college and, if approved, to the Dean of the School of Graduate Studies and Continuing Education for review and approval. Verification of the exception approval, and a copy of the academic vita, will be submitted to the Associate Vice Chancellor for Academic Affairs in the case of individuals approved to offer graduate level courses. Any individual who has been granted an exception three or more times may be approved to hold a three-year exception. The exception procedure should use the same procedures detailed above but should also consider evidence regarding the individual’s performance collected from prior evaluations. The three-year exemption is valid for three calendar years starting from the date the approval recommendation is received by the Associate Vice Chancellor for Academic Affairs. Nominations not approved by the Dean of the School of Graduate Studies and Continuing Education may be appealed before the Graduate Council. Graduate Council has the right to review and approve by simple majority vote.

The proposal and the Council’s recommendation for the change will next be brought before the graduate faculty at large for their approval. This meeting is scheduled for Tuesday, April 21st, 2015, at 3:30 p.m. in Summers Auditorium.

Next, Colin De Mers moved to consider the proposed revised graduate criteria and comprehensive learning outcomes. Paul Ambrose seconded the motion. After considerable discussion, the motion carried.

Rick Mason moved to adjourn the meeting. Praveen Parboteeah seconded the motion. The meeting adjourned at 3:37 p.m.

Respectfully submitted,

Sally Lange