Pay a Student

Pay a Student

Type of Pay

There are three types of pay for student employment:

  • Federal Work Study: Federal Work Study is a need-based aid program that is awarded to students who have demonstrated financial need. This program is available to citizens or permanent residents of the United States. Students who receive a Federal Work Study allocation as part of the financial aid package are eligible to apply for Work Study jobs on campus. Students can earn up to the amount listed on their award letter.
  • Regular Pay (Hourly): The majority of student employees on campus fall into this category. Regular Pay means that the student does not receive Federal Work Study, therefore 100% of the earnings are charged directly to the hiring department.
  • Regular Pay (Lump Sum): Certain student employment positions may be paid on a lump sum basis. Lump sum means that the student receives a payment of money for work that requires:
      • Irregular working hours, so that time card record keeping is impractical.
      • No direct relationship exists between effort and hours worked.
      • The position requires the student employee perform in a semi- or para-professional role.

Prior to hiring, managers must justify that a lump sum payment is necessary, and approval from the Director of Human Resources & Diversity is required before a student can be paid in a lump sum manner.

Classification Levels and Wage Guidelines

The hourly wage for student employees ranges from $7.25 per hour to $13.00 per hour. It is the responsibility of the hiring department to ensure that students are paid equitably for the same level of work. In order to ensure that this is the case, departments should:

  • Develop and utilize job titles and description of duties for all student employees. The following General, Intermediate, and Specialized Classification Levels will serve as guidance to hiring managers when establishing the level.
  • Determine a starting wage for all student positions. The department has the authority to establish the starting hourly wage within the range of pay for each of the Classification Levels. However, it is important that the starting hourly wage be consistent for all students hired by the department within each Classification Level.
  • Develop a fair and consistent departmental policy on raises/pay increases.
  • Maintain records and be able to justify that starting wages and raises are done in a manner that is fair and equitable for all student employees.
  • When requested by Human Resources & Diversity, provide documentation demonstrating that the department maintains fair and equitable practices in their payment of all student employees.

General

Starting Hourly Wage Range: $7.25 to $10.00 per hour

General Position Characteristics:

  • Minimum or no skills
  • Close supervision with assistance readily available
  • Limited independent decision making
  • Work is routine and not complex
  • Duties are performed independently after training
  • Responsibility is limited to task performance

Examples of General Work:

  • Accounting Assistant/Clerk
  • Cashier/Clerk
  • Clerical Assistant
  • Library Assistant

Intermediate

Starting Hourly Wage Range: $9.00 to $11.00 per hour

Intermediate Position Characteristics:

  • Relevant job-related skills or training and/or prior experience necessary
  • Some independent judgment and initiative within limits
  • Supervisory responsibilities for limited activities
  • Work of moderate difficulty and complexity requiring the exercise of discretion
  • Less procedural in nature of the total operation and application of specialized knowledge

Examples of Intermediate Work:

  • Graphic Artist/Illustrator
  • Research Assistant
  • Administrative Assistant
  • IT User Support Assistant
  • Web Development Assistant
  • Groundskeeper/Gardening

Specialized

Starting Hourly Wage Range: $11.00 to $13.00 per hour

General Specialized Characteristics:

  • Advanced level of skills, training, and/or job-related experience
  • Receives only general supervision
  • Involves supervisory responsibilities for large or complex activities
  • Considerable problem solving and decision making
  • Significant consequence for error
  • Responsible for specialized activity or whole operation
  • May develop or recommend operating policy procedures

Examples of Specialized Work:

  • Computer Specialist
  • Network Administration Assistant
  • Program Manager
  • Lead Student Administrative Assistant
  • Faculty Assistant
  • Figure Model
  • Information Coordinator

Changes in Student Appointments

Pay Increases (Pay Raise)

Departments may, but are not required to, give a pay increase (raise) to student employees for length of service or quality of work performed. It is the responsibility of the department to establish clear and consistent guidelines on how pay increases will be determined. The campus maintains the following policy regarding student employment pay increases:

  • It is the responsibility of the hiring department to request pay increases. All pay increases may only be requested at the beginning of the Fall, Spring, and Summer terms. Human Resources & Diversity will establish and communicate to hiring managers a deadline for requests each term and will not consider additional requests until the following term.
  • Pay increases per term are limited to increases from $.25 to $.50 per hour.
  • Pay increases are for permanent change in hourly wage only. There will be no fluctuation of wages for Summer terms.
  • Pay increase requests are for future dates only. There will be no retroactive or backdated changes in hourly wages.
  • Departments should maintain records to be able to verify that starting pay and pay increases are consistent with the department's guidelines, thereby ensuring that hourly pay is fair and equitable for all student employees.

Classification Level Change

Based on departmental needs, managers may change the level of classification of a student employee any time during a term. In order to do so, the manager must submit to Human Resources & Diversity a justification for the change. All changes will be made for future pay periods and are not retroactive.

Source of Funding Change

Departments may request a change in funding source for student employees at any time during the year. All changes will be made for future pay periods and are not retroactive.

Pay Periods

See the 2013 Pay Schedule.

Location

Career & Leadership Development
University Center 146
UW-Whitewater
800 West Main Street
Whitewater, WI 53190

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Friday 8:00 AM - 4:30 PM

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http://www.uww.edu/