UW-Whitewater File Storage Policy
Network Resources for File Storage
At UW-Whitewater, there are two options for the storage of electronic documents: a local drive on the individual's workstation or network-based file storage. Instructional, Communication and Information Technology (iCIT) provides the infrastructure and resources for network-based file storage and encourages the use of these resources.
- Appropriate Use
- Unacceptable Use
- Resources for Network File Storage
- Advantages of Network File Storage
Appropriate Use
All appropriate use guidelines in the UW-W Network Infrastructure Policy apply to the use of network-based file storage. In addition, all UW-W staff and students with file-storage accounts should:
- Ensure documents are virus-free
- Take care and consider others when managing documents in shared folders
- Manage the space wisely, as resources are not unlimited
Unacceptable Use
The policies for unacceptable use and associated access restrictions that apply to the UW-W network infrastructure also apply to network-based file storage.
Resources for Network File Storage
For instructional purposes, the university provides faculty and students with file storage resources for the following functions:
- Course management system
- Course-related document distribution from faculty to students
- Web-based storage for special instructional needs
- Resources for personal web publishing
- Web-based personal file storage
Non-instructional resources for file storage are also provided to meet the business, academic and research needs of campus organizational units, with both private and shared areas of document storage. If an individual or department has special needs for file storage, contact iCIT to help find a solution to best meet your needs.
Advantages of Network File Storage
Storing documents on the network offers the following advantages over local drive storage:
- Network files are accessible from multiple locations, including off-campus.
- Network-based files are protected from short-term loss through regular enterprise backup.
- Files are more secure, in that they are protected from data loss due to hardware failure, computer theft, or office break-in.
- Documents can be easily shared among organizational units or work groups.
