iCIT provides course evaluation services that allow students to evaluate academic courses and instructors. Evaluation services are available using either an online methodology (the Class Climate system from Scantron) or in a traditional print format.
The online course evaluation system, Class Climate, can be used for any type of course, whether it is a traditional classroom course, a hybrid course, or a course that is entirely online. It can be used for either 8-week, 16-week, summer or Winterim courses. Evaluations are sent to students via email; students complete the form and submit, and the central system tabulates the results and sends a completed report to department chairs and their designates.
Learn more about the online course evaluations process »
|Course Selection Spreadsheet Deadline||5/27/2016|
|Confirmation Spreadsheet Deadline||6/10/2016|
|Participation Report Delivery||6/20/2016||7/11/2016||8/1/2016||8/22/2016|
|Final Reports Delivery||6/23/2016||7/14/2016||8/4/2016||8/24/2016|
The traditional print format for course evaluations requires departments to purchase pre-formatted answer sheets, and manually distribute in class for students to complete. The manual forms are then hand-delivered to the iCIT Helpdesk, where they will be scanned and processed, and the results are distributed as MDI or PDF format. For more information regarding print format course evaluations review the Printed Evaluations tab above.
Learn more about the printed course evaluation process »
Current Online Evaluation Process Followed by online evals team
Online evals team will generate an extract of all classes/sections from WINS
The generated spreadsheets will be sent to ADAs/Department Chairs
ADAs/Department Chairs will work with instructional faculty to denote which class/section they would like surveyed and submit the questions they would like asked for each class and section
Once the selection spreadsheets are returned to ICIT, the selections entered in the spreadsheet by the ADAs/Department Chair will be used to develop the online surveys in Online Course Evaluation tool
ICIT will pull a final class/section extract from WINS after the final drop date for the term. This extract will then be uploaded to include the student data and final course data in online survey tool and create the surveys for the term. This extract will include all students who are currently enrolled in the class/section.
The online evals team will send out a confirmation spreadsheet to the ADAs/Department Chair. This spreadsheet will provide them an opportunity to confirm that:
Online Course Evaluations Open / Close
Participation reports will be sent starting the day after surveys close to ADAs as a spreadsheet for distribution to instructors.
Final reports will be sent to all instructors for which they were requested (on the initial selection spreadsheet) one week following the final grades due date.
Sample Timeline(s) Below are sample timelines for various course term types. These are general timelines, and will be adjusted each term to take into account holidays and other university schedule changes. The specific dates for each course will be available each term at http://www.uww.edu/icit/services/course-evaluation
Regular Term (16W) Courses:
In order to streamline the billing process, please make sure to enter your department's 10-digit org code that should be used for chargebacks for this service in the survey questionnaire spreadsheet from step 2. As indicated in the Service Level Agreement, there is a $0.07 charge per evaluation sent.
|Hours:||Mon. - Fri. 7:45am - 4:30pm|
|Contact:||Course Evaluation Services / Test Scoring Services, firstname.lastname@example.org, ext. 4864 or 1149|
|Drop-off Location:||TSC Helpdesk - Andersen Library 2000|
|Hours:||Mon - Thurs 8am to 9pm, Fri 8am - 4:30pm|
The traditional printed format for course evaluations requires departments to purchase pre-formatted answer sheets and manually distribute them in class for students to complete. The completed evaluation forms are hand-delivered to the TSC Helpdesk, where the machine-readable answer sheets are scanned and processed, and the results are distributed in PDF format. Once scanned, the evaluations are then mailed back via intercampus mail. The printed Course Evaluation Services are provided by iCIT's Network Operations Center (NOC).
For all courses (3-week, 8-week, or 16-week), the deadline for making prep requests is two weeks prior to the end of the final day of classes.
Evaluations must be completed using a No. 2 pencil.
Results are sent to the academic department associate's campus email account. Course Evaluation Services will no longer print results, as they can be printed by the department. If you need assistance printing, please contact the TSC Helpdesk at x4357. Emailed results are in PDF format. During peak end of semester times (January or May), evaluations results can take up to a month to process.
Departments are charged $0.12 per evaluation.
Please email email@example.com to schedule training on the Class Climate course evals system.
WHAT IS CLASS CLIMATE?
Class Climate is the campus enterprise online course evaluation system from Scantron. The purpose of Class Climate is to provide an online method for student evaluation of instructors and courses.
HOW DOES CLASS CLIMATE WORK?
Departments submit evaluation questions, which will be put into an electronic format by iCIT. Students will be invited to complete the evaluation through emails sent automatically by the system. Results of evaluations will be sent to department chairs and their designees.The Service Level Agreement for Class Climate can be found here: Class Climate SLA
WHO DO I CONTACT WITH QUESTIONS ABOUT CLASS CLIMATE?
Questions and requests can be emailed to firstname.lastname@example.org.
WHERE CAN I FIND THE CURRENT CLASS CLIMATE SCHEDULE?
The schedule for the current semester/session evaluations is circulated through the college chair offices, and published on the iCIT Web site on the Class Climate page.
HOW DOES A DEPARTMENT GET STARTED WITH CLASS CLIMATE?
iCIT will work with the department chair and ADA to get the necessary information to prepare Class Climate for their departments evaluations, which includes the set of questions to use and report delivery options.
WHAT DOES A DEPARTMENT NEED TO DO EACH SEMESTER TO PARTICIPATE?
Once a department has already used Class Climate for a semester, their questionnaires are already in the system so the only information that needs to be submitted is the list of courses to be evaluated. iCIT asks department chairs to submit the list of courses to be evaluated each semester to email@example.com prior to that semester's deadline.
WHAT TYPES OF QUESTIONS CAN WE HAVE?
There can be 4 different types:
Scaled questions- Scaled questions can be set up with a scale between 2 and 11 choices. The values of the Left and Right poles can be defined (e.g. Strongly Agree and Strongly Disagree). Only results from scaled questions will include a mean, median and standard deviation.
Open questions- Open questions offer the student a text box to type their response. Responses will be show as a list in the final report. Responses that are identical will be listed one time on the report with a count of the number of times they were entered.
Single Choice questions- Single choice questions display as a drop-down menu where the student can only select one choice from the dropdown menu. The results from single choice questions show on the report as a total count of each response in a bar chart format.
Multiple Choice questions- Multiple choice questions show the choices with checkboxes next to them and the student can check as many boxes as they need.
HOW MANY DIFFERENT QUESTIONNAIRES CAN THERE BE?
There is no departmental limit. In most cases, departments use one or two sets of questions for all of their courses. If more than one questionnaire is used by a department, it is usually because their courses can be split into different types, i.e. traditional vs. web-based, lab vs. lecture, etc.
CAN INSTRUCTORS ADD ADDITIONAL QUESTIONS TO A DEPARTMENTAL QUESTIONNAIRE?
Yes, if the department chair approves the addition of additional questions for an instructor. iCIT asks that department chairs submit these additional questions at the same time they submit the list of courses to be evaluated.
WHO RECEIVES THE EVALUATION REPORTS AND WHEN ARE THEY SENT?
Evaluation reports are sent as PDF files via email to department chairs and their designees. Each semester department chairs can designate additional recipients such as program assistants or department email accounts. Department chairs also specify whether the system should send instructors their own results. Reports are scheduled for distribution on the day after grades are released to students.
IS IT POSSIBLE TO RECEIVE A REPORT OF WHICH STUDENTS COMPLETED EVALUATIONS FOR A COURSE?
Yes. Participation reports can be sent for any course upon request of the instructor. Instructors should request this prior to the start of the evaluations by sending the request to firstname.lastname@example.org. These reports will be sent within 2 business days of the end of the evaluation period.
WHEN IS THE EVALUATION PERIOD?
The default evaluation period each semester varies slightly depending on the Academic Calendar but can loosely be defined as the week before Finals.
IS THERE AN ALTERNATE EVALUATION PERIOD AND IF SO, WHEN IS IT?
Yes, an additional evaluation period is offered to department chairs. The alternate evaluation period each semester varies slightly depending on the Academic Calendar but can loosely be defined as the week of Finals.
WHAT WILL STUDENTS SEE? HOW DO THEY INTERACT WITH THE SYSTEM?
The morning the evaluations open, students will receive an email message from email@example.com inviting them to complete an online course evaluation. The email will identify the course and the instructor and list the deadline for completion. There will be a direct link in the message to the evaluation. Students will receive a separate email for each participating course in which they are enrolled. The student will click the link which opens the online evaluation in their web browser. After they fill out and submit the evaluation, they will receive a confirmation email stating they completed the evaluation.
ARE STUDENTS SENT ANY REMINDERS?
During the evaluation period, the system will track who has/has not completed the survey, and will send reminder messages to the students who have not yet completed the survey.
WHAT ARE THE RESPONSIBILITIES OF THE DEPARTMENT CHAIRS?
Department chairs are responsible for initially submitting the evaluation questions as well as any changes to the questions. They are also responsible for submitting the courses to be evaluated each semester. Department chairs can also define additional report recipients beyond themselves.
WHAT ARE THE RESPONSIBILITIES OF THE INSTRUCTORS?
Instructors are responsible for communicating with their department chair in order to get their courses scheduled for online evaluations. Instructors should inform their students that their course will use online evaluations and encourage students to complete the evaluations. Instructors are also responsible for requesting a participation report for their course(s), if needed.
ARE THERE ANY CHARGES ASSOCIATED WITH THE USE OF THIS SYSTEM?
Departments are charged back for each evaluation distributed at the same rate as the cost of paper evaluations, currently $0.07 per evaluation.
IS THIS SYSTEM CONFIDENTIAL AND ANONYMOUS?
Yes. It is not possible for any user of the system to view, modify or delete an individual student's responses. Also, the system internally tracks which students have completed evaluations to prevent a student from responding multiple times.
WHAT IS DIGITAL MEASURES?
Digital Measures is an online course evaluation system used exclusively by the College of Business and Economics.
SHOULD FACULTY SELECT THE ONLINE EVALUATION CHECKBOX IN WINS?
Do not select the online evaluation checkbox in WINS unless you are a faculty in the College of Business and Economics, and are planning to use the Digital Measures system for course evaluations. To request participation in the Class Climate online evaluation system, contact firstname.lastname@example.org.
The Course Evaluation Advisory Group is comprised of a department chair and administrator from each college, a student from each college, ICIT representatives and is convened by the Assistant Vice Chancellor. The group was created to help manage and oversee the online course evaluation process that takes place after each term.
This group will:
Current group memers are as follows
Student members are as follows: