Course Evaluation (Class Climate)

Class Climate Schedule

Activity8W18W2 & 16W Regular8W2 & 16W Alternate
Fall 2014
Course "Deselection" Deadline 9/18 11/4 12/16
Questionnaire & Report Request Deadline 9/30 11/20 12/30
Message to Instructors 10/13 12/1 N/A
Evaluations Open 10/20 11/28 1/6/15
Student Reminder 1 10/23 12/2 1/11/15
Student Reminder 2 10/26 12/6 1/15/15
Student Reminder 3 10/28 12/10 1/19/15
Evaluations Close 10/28 12/11 1/20/15
Participation Report Delivery 10/29 12/12 1/21/15
Final Reports Delivered 11/5 12/31 1/22/15
Winterim 2015  Weeks 1,2,3
Course "Deselection" Deadline 12/19/2014  
Questionnaire & Report Request Deadline 1/2/2015
Message to Instructors 1/5/2015
Evaluations Open 1/9/2015
Student Reminder 1 1/10/2015
Student Reminder 2 1/12/2015
Student Reminder 3 1/14/2015
Evaluations Close 1/16/2015
Participation Report Delivery 1/19/2015
Final Reports Delivery 1/23/2015



Class Climate Course Survey Process:


Step 1:

Deselect in WINS -- WINS default is set to evaluate all courses using Class Climate. Departments are to "deselect" courses in WINS that should not be evaluated using the online Class Climate System. Please ensure you complete the deselection process by 5 pm on the date of the course deselection deadline.

Please see the document "WINS Class Climate Survey Deselection Process (PDF)" located on the Training/Documentation tab for detailed instructions on deselecting courses in WINS.

Step 2:

Verify Course Information and enter questions you would liked used in the course survey-- ICIT Evals team will generate one spreadsheet for each department showing a list of current semester courses. This spreadsheet will be sent via email shortly after the WINS de-selection deadline and sent to each department for review and to verify the following information:

  • Verify courses in the spreadsheet should receive surveys
  • Verify the format of the course (online, hybrid, face-to-face)
  • Enter the questions into the spreadsheet you would like to appear on the evaluation for each course
  • Enter who you would like to receive participation report requests
  • Enter your departments Org. code for billing.


Departments will need to provide any corrections to the information provided by the Questionnaire & Report Request Deadline listed above. Changes submitted after the deadline will not be processed.


Evaluation Reports:


The final reports delivered to the department will consist of a single ZIP file which contains each of your department's individual PDF reports rather than one single PDF file.
The final evaluation reports will be emailed as PDF files to the department chairs and their designees on by the Participation Report Delivery date listed above.
Instructors will only receive the results of their evaluations upon your request. Based on the previous semester's settings, your instructors will not receive their results.
Instructors who would like a report of the students that completed their evaluations may request this report by emailing evals@uww.edu. These reports will be sent within two business days from the closing of the evaluation window. (Instructors will be notified of this option in the email sent to them on the "Message to Instructors" date listed above..
Please reply to this message by the "Final Reports Delivered" date listed above if you would like to designate any additional recipients for your department's results or if you would like to change your choice for whether instructors receive their results.

Service Billing:

In order to streamline the billing process, please make sure to enter your department's 10-digit org code that should be used for chargebacks for this service in the survey questionnaire spreadsheet from step 2. As indicated in the Service Level Agreement, there is a $0.07 charge per evaluation sent.

Email to Instructors:

Instructors with courses using Class Climate evaluations will receive an email by the "Message to Instructors" date above with the details of the evaluation process, including evaluation dates and information to provide their students.
You may choose to have your department's evaluations run during the alternative evaluation period.
Please email evals@uww.edu before the "Questionnaire & Report Request Deadline" date above  if you would like to select the alternative evaluation period for your department.


Course Evaluation Services

iCIT provides course evaluation services that allow students to evaluate academic courses and instructors. Evaluation services are available using either an online methodology (the Class Climate system from Scantron) or in a traditional print format.

Online Course Evaluations

The online course evaluation system, Class Climate, can be used for any type of course, whether it is a traditional classroom course, a hybrid course, or a course that is entirely online. It can be used for either 8-week, 16-week, summer or Winterim courses. Evaluations are sent to students via email; students complete the form and submit, and the central system tabulates the results and sends a completed report to department chairs and their designates. 

Printed Course Evaluations

The traditional print format for course evaluations requires departments to purchase pre-formatted answer sheets, and manually distribute in class for students to complete. The manual forms are then hand-delivered to the iCIT Helpdesk, where they will be scanned and processed, and the results are distributed as MDI or PDF format. For more information regarding print format course evaluations review the Printed Evaluations tab above.

Print Course Evaluations

Hours: Monday-Friday, 7:45am-4:30pm
Contact: UW-Test Scoring, opscan@uww.edu, ext. 4864 or 1149
Drop-off Location: TSC Helpdesk - Andersen Library 2000
Hours:  Mon-Thurs 8 am to 9 pm, Fri 8 am - 4:30 pm


Deadline

For all courses (3-week, 8-week, or 16-week), the deadline for making prep requests is two weeks prior to the end of the final day of classes. The traditional print format for course evaluations requires departments to purchase pre-formatted answer sheets, and manually distribute them in class for students to complete. The manual forms are then hand-delivered to the TSC Helpdesk, where they will be scanned and processed, and the results are distributed as MDI or PDF format.The scanning of printed course evaluations on machine-readable answer sheets is a service provided by iCIT Network Operations Center.

Instructions

Instructors requesting the Printed Course Evaluation service must submit a completed request form. Request forms are also available in departmental offices or you may use the following links:

Answer Sheets

Answer sheets must be completed using a No. 2 pencil. Completed response sheets should be delivered to the Helpdesk or sent by campus mail directly to 208 McGraw Hall.

Results

Results are sent to the department secretary's campus email account. NOC will no longer print results, as they can be printed by the department. If you need assistance printing, please contact the Helpdesk at x4357. Emailed results are available in both PDF and MDI format. During peak end of semester times (January or May), evaluations can take up to a month.

Cost

Departments are charged back for each evaluation distributed at the same rate as the cost of online evaluations, currently $0.12 per evaluation.

Documentation

WINS Class Climate Survey Deselection Process (PDF)

Training

Training is not available at this time. 

CLASS CLIMATE FREQUENTLY ASKED QUESTIONS


WHAT IS CLASS CLIMATE?


Class Climate is the campus enterprise online course evaluation system from Scantron. The purpose of Class Climate is to provide an online method for student evaluation of instructors and courses.

HOW DOES CLASS CLIMATE WORK?


Departments submit evaluation questions, which will be put into an electronic format by iCIT. Students will be invited to complete the evaluation through emails sent automatically by the system. Results of evaluations will be sent to department chairs and their designees.The Service Level Agreement for Class Climate can be found here: Class Climate SLA

WHO DO I CONTACT WITH QUESTIONS ABOUT CLASS CLIMATE?


Questions and requests can be emailed to evals@uww.edu.

WHERE CAN I FIND THE CURRENT CLASS CLIMATE SCHEDULE?


The schedule for the current semester/session evaluations is circulated through the college chair offices, and published on the iCIT Web site on the Class Climate page.

HOW DOES A DEPARTMENT GET STARTED WITH CLASS CLIMATE?


iCIT will work with the department chair and ADA to get the necessary information to prepare Class Climate for their departments evaluations, which includes the set of questions to use and report delivery options.

WHAT DOES A DEPARTMENT NEED TO DO EACH SEMESTER TO PARTICIPATE?


Once a department has already used Class Climate for a semester, their questionnaires are already in the system so the only information that needs to be submitted is the list of courses to be evaluated. iCIT asks department chairs to submit the list of courses to be evaluated each semester to evals@uww.edu prior to that semester's deadline.

WHAT TYPES OF QUESTIONS CAN WE HAVE?


There can be 4 different types:

  • Scaled questions- Scaled questions can be set up with a scale between 2 and 11 choices. The values of the Left and Right poles can be defined (e.g. Strongly Agree and Strongly Disagree). Only results from scaled questions will include a mean, median and standard deviation.

  • Open questions- Open questions offer the student a text box to type their response. Responses will be show as a list in the final report. Responses that are identical will be listed one time on the report with a count of the number of times they were entered.

  • Single Choice questions- Single choice questions display as a drop-down menu where the student can only select one choice from the dropdown menu. The results from single choice questions show on the report as a total count of each response in a bar chart format.

  • Multiple Choice questions- Multiple choice questions show the choices with checkboxes next to them and the student can check as many boxes as they need.


HOW MANY DIFFERENT QUESTIONNAIRES CAN THERE BE?


There is no departmental limit. In most cases, departments use one or two sets of questions for all of their courses. If more than one questionnaire is used by a department, it is usually because their courses can be split into different types, i.e. traditional vs. web-based, lab vs. lecture, etc.

CAN INSTRUCTORS ADD ADDITIONAL QUESTIONS TO A DEPARTMENTAL QUESTIONNAIRE?


Yes, if the department chair approves the addition of additional questions for an instructor. iCIT asks that department chairs submit these additional questions at the same time they submit the list of courses to be evaluated.

WHO RECEIVES THE EVALUATION REPORTS AND WHEN ARE THEY SENT?


Evaluation reports are sent as PDF files via email to department chairs and their designees. Each semester department chairs can designate additional recipients such as program assistants or department email accounts. Department chairs also specify whether the system should send instructors their own results. Reports are scheduled for distribution on the day after grades are released to students.

IS IT POSSIBLE TO RECEIVE A REPORT OF WHICH STUDENTS COMPLETED EVALUATIONS FOR A COURSE?


Yes. Participation reports can be sent for any course upon request of the instructor. Instructors should request this prior to the start of the evaluations by sending the request to evals@uww.edu. These reports will be sent within 2 business days of the end of the evaluation period.

WHEN IS THE EVALUATION PERIOD?


The default evaluation period each semester varies slightly depending on the Academic Calendar but can loosely be defined as the week before Finals.

IS THERE AN ALTERNATE EVALUATION PERIOD AND IF SO, WHEN IS IT?


Yes, an additional evaluation period is offered to department chairs. The alternate evaluation period each semester varies slightly depending on the Academic Calendar but can loosely be defined as the week of Finals.

WHAT WILL STUDENTS SEE? HOW DO THEY INTERACT WITH THE SYSTEM?


The morning the evaluations open, students will receive an email message from evals@uww.edu inviting them to complete an online course evaluation. The email will identify the course and the instructor and list the deadline for completion. There will be a direct link in the message to the evaluation. Students will receive a separate email for each participating course in which they are enrolled. The student will click the link which opens the online evaluation in their web browser. After they fill out and submit the evaluation, they will receive a confirmation email stating they completed the evaluation.

ARE STUDENTS SENT ANY REMINDERS?


During the evaluation period, the system will track who has/has not completed the survey, and will send reminder messages to the students who have not yet completed the survey.

WHAT ARE THE RESPONSIBILITIES OF THE DEPARTMENT CHAIRS?


Department chairs are responsible for initially submitting the evaluation questions as well as any changes to the questions. They are also responsible for submitting the courses to be evaluated each semester. Department chairs can also define additional report recipients beyond themselves.

WHAT ARE THE RESPONSIBILITIES OF THE INSTRUCTORS?


Instructors are responsible for communicating with their department chair in order to get their courses scheduled for online evaluations. Instructors should inform their students that their course will use online evaluations and encourage students to complete the evaluations. Instructors are also responsible for requesting a participation report for their course(s), if needed.

ARE THERE ANY CHARGES ASSOCIATED WITH THE USE OF THIS SYSTEM?


Departments are charged back for each evaluation distributed at the same rate as the cost of paper evaluations, currently $0.07 per evaluation.

IS THIS SYSTEM CONFIDENTIAL AND ANONYMOUS?


Yes. It is not possible for any user of the system to view, modify or delete an individual student's responses. Also, the system internally tracks which students have completed evaluations to prevent a student from responding multiple times.

WHAT IS DIGITAL MEASURES?


Digital Measures is an online course evaluation system used exclusively by the College of Business and Economics.

SHOULD FACULTY SELECT THE ONLINE EVALUATION CHECKBOX IN WINS?


Do not select the online evaluation checkbox in WINS unless you are a faculty in the College of Business and Economics, and are planning to use the Digital Measures system for course evaluations. To request participation in the Class Climate online evaluation system, contact evals@uww.edu.

Related Policies & Agreements