Warhawk Involvement Center


Connection Center Hours

Mon-Thurs: 10am-6pm
Fri: 12pm-4pm
or by appointment

Connection Center Location

Univesity Center, Room 146

Special Events Liability Insurance

Special events insurance is liability protection for organizations that host activities which are not included in the University's insurance program. This program provides liability coverage and legal defense for claims of negligence brought on the grounds of mismanagement, improper security, misleading representations, or failure of equipment/fixtures, to name but a few.

Why Do We Need This?

In today's litigious society, event organizers face potential liability suits from spectators, contractors, and customers. Even if a suit is unjustified, the cost of defense can be significant.

Who Needs It?

Any group or individual organizing an event on campus which may pose a liability risk should consider this program. In addition, this program may also be used by University-affiliated organizations for events held off-campus.

What Will It Cost?

Premium costs are determined based on the nature of the event, the anticipated number of participants, and the number of days. While it is impossible to quote rates without detailed information about the event, we can say that premiums for additional coverage as directed by UW-Whitewater are almost always considerably lower than any similar policy you could buy on the open market. See the next page for sample rates and liability classifications.

What kind of events should have this coverage?

  • Art Shows
  • Concerts
  • Exhibits
  • Dances
  • Festivals
  • Political Rallies
  • Cattle Shows
  • Recreational Events
  • Sporting Events
  • Parades
  • Conventions
  • Any other event that may pose a liability threat (Risk Management can advise you on this)

How Do We Apply For Coverage?

Applications can be received by contacting the Risk Management and Safety Office. More specific questions regarding Special Events Insurance should be referred to the Risk Management and Safety Office at 472-1856.

Exposure & Rate


1 - 100
101 - 500
501 - 1500
1501 - 3000
3001 - 5000

Class I


Class II


Class III

Refer to Gales Creek for quote.

For any events with admissions above 5000, consult company for quote.

See http://www.uwsa.edu/oslp/rm/manual/rateshazards.htm for more information.

Sample Event Classifications

Class I

Antique Shows
Art Shows
Beauty Pageants
Dance Shows/Recitals

Class II

Animal Acts/Shows
Food Concessions
Job Fairs
Religious Assemblies
Sidewalk Sales

Class III

Casino and Lounge Shows
Recreational Events
Sporting Events (contact)
Union Meetings

See http://www.uwsa.edu/oslp/rm/manual/hazards.htm for more information.

Contact the Risk Management Office for Special Events Liability Insurance. Rate quotes can also be obtained from the Risk Management Office or the Risk Management Website at http://www.uwsa.edu/oslp/rm/manual/rateshazards.htm.

Submit completed applications for Special Events Liability Insurance to the Risk Management Office. Premium payments should be made payable to the University of Wisconsin System Board of Regents. Upon receipt, you will be issued a Certificate of Insurance.