Mail Center

Source: Office of the Vice Chancellor for Administrative Affairs

The purpose of the University Mail Center is to facilitate the conducting of University business through an effective and efficient mail collection and distribution system. The use is limited to administrators, faculty, staff, and recognized student organizations, and is prohibited under Chapters 12 and 16 of the Wisconsin Statutes.

Once a day the Postal Services Department delivers all incoming mail received from the USPS (United States Postal Service), couriers, and interdepartmental mail, to designated areas on campus. All outgoing mail is picked up at the time of delivery and is processed the same day (excluding bulk 3rd class mailings). The use of the University Postal Service for receiving and delivering personal mail/parcels is discouraged.

Counter assistance is also available throughout the day for the campus community to drop off business parcels to be sent via UPS.

On occasion it may be desirable to utilize the interdepartmental mail system to distribute printed promotional material (brochures, flyers, etc.) from a private company. To qualify for this privilege, the distribution must be presented by a member of Administration, interested in endorsing the promotion, to the Provost and Vice Chancellor. Approval by the Provost and Vice Chancellor will be based on the following criteria:

1. material is clearly defined as beneficial to the instructional process,
2. the interdepartmental alternative is preferred because it is less expensive than other alternatives available to the vendor and is something the University feels is of such value that it endorses and encourages the promotion,
3. the University, in good faith can allow other vendors with similar promotions to utilize the same privilege,
4. the vendor agrees to affix mailing labels to the material, sort and bundle by department, and include a University return address on each piece of material distributed,
5. the vendor agrees to pay, in advance, and when applicable, costs incurred by the University including, but not limited to: labels, sorting, and delivery.

Business Hours

Mail Drop: 8:00 a.m. to 4:00 p.m. Monday through Friday. UPS: Packages need to be received in Mail Center before 2:00 p.m. for same day departure from campus, Monday-Friday. These hours of operation have been established to accommodate needs of the campus community, delivery/pickup schedules, and processing of outgoing mail. Honoring this schedule as well as properly preparing and addressing outgoing materials will help expedite the processing of materials. Other services include, but are not limited to:

1. Presorting First Class mail for reduction in postage.
2. Processing bulk mailings.
3. UPS services.
4. Automatic inserting.
5. Insured mail
6. Registered mail.
7. Certified mail.
8. Coordination of distributing materials directly from Printing Services.

Materials, excluding State of Wisconsin interdepartmental envelopes, must have a return address; mail pieces requiring postage must also have the full funding with any project account number.

Mail tubs are provided to all designated mail delivery points on campus. If boxed materials weigh more than 50 pounds, or when boxes and/or mailings cannot fit inside the tubs, call the Mail Center so other arrangements can be made.

As amended July 2014