Forms

      Forms

      *Note that all forms can also be found in paper form in room 100 of the Williams Center

      Overall Club Info

      Important Dates

      Notification of upcoming events

      Club Sports Manual

      Rules/guidelines of Club Sports

      Contact

      President Agreement

      Understanding for what we ask of you, the President
      Due Date:
      Sep. 9, 2014 
      Impact: Not an official Club Sport until filled out.

      Club Officer Agreement

      Understanding for what we ask of you, the Club Officers
      Due Date: Sep. 9, 2014
      Impact: Not an official Club Sport until filled out.

      Club Officer Contact

      Having your contact information available to the office
      Due Date: Sep. 9, 2014
      Impact: No use of SUFAC account until turned in or updated.

      Handouts

      Due: All Handouts must be turned in as soon as they are made available to all of the members part of the club

      Membership List

      Ability to track club members through waivers and JOIN
      Impact: No travel or use of facilities and budgets until turned in (JOIN must be updated as well).

      Waivers

      Proof for the officers or individual member what is required to pay to participate
      Impact: NO ONE CAN PARTICIPATE IN CLUB EVENTS UNTIL A WAIVER IS SIGNED.

      Dues Contract

      Proof for the officers or individual member what is required to pay to participate
      Impact: Suggested form but not mandatory.

      Driver Authorization

      Extra Form for Out-of-State Drivers

      (List of campus notaries)
      Approval by UWW for specific students to drive during club functions. Out-of-State Drivers:The driver is to complete the form and sign it in front of a notary. The notarized statement, driver authorization form, and a photocopy of the out of state license are to be sent to Hyer 333 for processing.
      Impact: No individual part of the club can drive until they are cleared by the university.
      For the list of UWW Aproved Drivers (updated regularly), Click Here:
      UW-W Authorized Driver List

      Licensing Waiver

      (List of Approved Vendors)
      These MUST be filled out every time you are having something printed with either the words "UW-Whitewater" or "Warhawks". It must get approved before you print the final product
      Due Date: BEFORE you have anything printed
      Impact: Failure to get approval to use anything associated with UW-Whitewater will restrict your access to use it in the future.

      Accident Report

      This must be filled out any time there is some form of injury either in a practice or game
      Due Date: Immediately after accident occurs

      Club Petition / Issues

      Anytime there are any issues with a club that needs to be brought, this form can be submitted, along with sitting down the Club Sports Director

      Year-end Annual Report

      This form is to be filled out at the end of the year. It explains what all your club accomplished throughout the school year.
      Due Date: Last Monthly meeting of school year
      Impact: Failure to turn in a year-end report will restrict all access to being considered a Club Sport the following year.

      Financial

      Tax Exempt

      Proof that you as UWW entity have non-taxable rights while traveling within the state

      Stu/Fac Example

      What your monthly Stu/Fac printout will look like
      Due Date: Will receive copy once a month

      Stu/Fac Deposit

      Form used to deposit money into your Stu/Fac account

      Taxable and Non-Taxable Items

      A listing of all the different items that need to be labeled as either taxable or non-taxable when depositing money into your Stu/Fac account

      Stu/Fac Check Request

      Form used to request funds be taken out of your Stu/Fac account
      Impact: Funds must be cleared by Club Sports Director before they are allocated.

      Stu/Fac Account Change of Info

      What your monthly SUFAC printout will look like
      Due Date: Clubs will receive a copy once a month

      Travel Expense Report

      Form used to reimburse individuals out of your SUFAC account
      Due Date: Within one business day after traveling Impact: No reimbursements will be allocated if not filled out. This must be done as soon as you return from your trip.

      Travel/Competition

      Travel Checklist

      Checklist of what to do before and after traveling with club

      Travel Itinerary

      Let's the Club Sport Office know where you are traveling to and the information about the trip
      Due Date: Two days PRIOR to leaving for any traveling
      Impact: No club will be allowed to travel until an itinerary and roster for the trip are filled out. If failure to turn in, future traveling may be cancelled.

      Post-Travel Report

      Update about what happened during the clubs trip
      Due Date: Within one business day after traveling
      Impact: No club will be allowed to travel following a trip where a report is not handed in.

      Home Event Planning

      Gives the Club Sports office a heads-up as to what will be happening when you host your event
      Due Date: Two days prior to hosting event
      Impact: Future home events will not be allowed if there is failure to inform the office of an upcoming event and plans.

      Weekly Update

      Form used to update the Club Sports office on what your club accomplished or did during that particular week
      Due Date: Due every Monday by 6pm
      Impact: Access to accounts and the ability to host an event / travel to an event will be cancelled or restricted.

      Coach/Instructor

      Coach/Instructor Agreement

      Similar to a club members waiver, a coaching agreement portrays what is/is not asked of a coach
      Due Date: Prior to any involvement of Coach/Instructor
      Impact: Similar to waivers, no coach is allowed to be part of the club if a coach/instructor agreement is not filled out.

      Location

      University of Wisconsin-Whitewater
      Recreation Sports & Facilities
      Williams Center Room 100
      Whitewater, WI 53190-1790

      Contact Us

      Phone: (262) 472-1544
      Fax: (262) 472-1875
      Email Us!
      Map & Directions

      Connect with us

      54.87.75.51
      http://www.uww.edu/