« Back to catalog home

Academic Records and Grade Policies

GRADING SYSTEM

GRADE POINT AVERAGE (GPA): The grade point average is based on the computation of conventional letter grade units attempted and conventional letter grade honor points earned. It is computed by dividing the honor point total by the total number of units attempted. For example, if students attempted 16 units of work and received a B in each course, they would receive 48 honor points which would give them a grade point average of 3.00. Grade point averages are not rounded.

The undergraduate marking system and unit points for each term unit are as follows:

CONVENTIONAL GRADES HONOR POINTS
A Superior 4.00
A- Very Good 3.67
B+ Very Good 3.3
B Above Average 3.0
B- Above Average 2.67
C+ Above Average 2.33
C Average 2.00
C- Below Average 1.67
D+ Below Average 1.33
D Poor 1.00
D- Poor 0.67
F Failure 0.00

OTHER GRADES

N - No Grade Reported: 0 honor points for each term unit. Computed in the grade point average.

NN - No Grade Reported: 0 honor points for each term unit. Not computed in the grade point average.

I - Incomplete: 0 honor points for each term unit but not computed in the grade point average.

NC - No Credit: Indicates an unsuccessful (D or F equivalent) attempt of a course on a satisfactory/no credit basis. This grade is not computed in the grade point average.

S - Satisfactory: 0 honor points for each term unit and not figured in computing grade point average. It represents a C grade or above in a satisfactory/no credit grading situation.

W - Drop/Withdrawal: 0 honor points and 0 units. It indicates enrollment in the course through the first ten days of the term, or the first five days in a short-term course or Summer session, with a subsequent course drop or withdrawal. Not computed in grade point average.

X - Audit: 0 honor points and 0 units. Not computed in grade point average.

GRADING BASIS

CONVENTIONAL LETTER GRADE: UW-Whitewater course enrollments for conventional letter grades are used in the calculation of the student grade point averages.

SATISFACTORY/NO CREDIT (S/NC): Special permission is not needed to enroll in a course on a satisfactory/no credit basis. The S/NC option may be selected by using the WINS Registration system during the add/drop period, provided the limitations listed below are followed:

  1. The S/NC option will be limited to a maximum of 15 units in an undergraduate degree program. Developmental courses (040 or 090) that do not count toward the minimum units necessary for graduation, and unit courses offered only on an S/NC basis, are not included in the 15-unit limitation.
  2. Courses that fulfill a student’s major/minor requirements, the lower/upper BBA degree requirements, any College of Business and Economics course attempted by a BBA student, and the General Education core courses may not be taken on an S/NC basis unless the course is offered only on an S/NC basis by the department. Proficiency, General Education option, unique major/minor, and elective courses may be taken on an S/NC basis.
  3. The S/NC option is available to any student without regard to grade point average or class standing. The decision to take a course for S/NC must be recorded by the tenth day of class for 17-week courses and by the end of the second day of class for short courses. The decision for S/NC basis for off-campus courses must be made prior to the third class period.
  4. Satisfactory (S) is the equivalent of a grade of C or better. The S will be recorded on the permanent record, but it will not be computed in the grade point average. Course work that does not merit a C or better will be graded NC. The NC grade will appear on the permanent record, but the course units will not be counted in units toward degree or in the grade point average. If a course in which an NC grade was earned is repeated, it must be attempted on a conventional grade basis.
  5. The S/NC option cannot be used to repeat a course taken for a conventional (ABCDF) grade under the Repeat Policy.
  6. Veterans should refer to the VA Educational Assistance section for information related to this grading option, as it may affect their benefits.

COURSE NON-CAREER (C/NC): Undergraduate students who receive permission to enroll in graduate level courses will automatically be assigned the C/NC grade basis. Upon completion of the courses, students will receive no earned units toward their undergraduate programs, and the grades will not factor into their undergraduate grade point averages. Graduate students taking undergraduate courses are automatically assigned the C/NC grade basis and receive undergraduate credit for the courses, but no units are awarded toward their graduate degrees.

INCOMPLETE (I): If students have been doing passing work until near the end of a term or summer school and then, because of illness or other unavoidable circumstances, are prevented from completing the work, their instructor may give them an “incomplete” and extend to them the privilege of completing the work at a later date. The instructor must give specific directions for the completion of the course on a Contract for Incomplete or Progress Grade and submit it to the Registrar with the final grades. An incomplete course must be completed within the agreed time but no later than the beginning of the exam period for the next term (excluding Summer). Otherwise, the grade automatically becomes an F unless a default grade was submitted by the teacher with the incomplete grade, in which case the default grade will be assigned. If an incomplete is awarded in the term of graduation, the make-up period is 30 days maximum. In no case will students be given an incomplete when, through their own fault, they failed to complete the requirements of the course on time or failed to report for the final examination as scheduled. If the coursework is not completed in the allotted time and a grade change is not submitted by the instructor, the incomplete will automatically be changed to an F grade prior to the grading cycle following the deadline.

GRADE CHANGES

Grade Change Forms are used to change a grade or to place a grade for a late add course. They cannot be used to place a W for a course. Course faculty must initiate grade changes; they cannot be handled by students.

TERM HONORS

Students who have earned a 3.40 or above term grade point average with no grade below C (D, F, I, NN, or NC) will be granted Academic Honors for that term. To be considered for Academic Honors, students must have successfully completed a minimum of 12 unit hours of work for the term, at least 9 of which must have been taken on a conventional grade basis.

GRADE APPEALS

At the University of Wisconsin-Whitewater it is expected that instructors will evaluate students regularly and consistently by criteria and guidelines presented to students at the beginning of each grading period. If a student has reason to believe a grade is incorrect, the student may act on that belief by taking the following steps in chronological order. A complaint which is timely and filed under any other student complaint procedure, and then referred for processing under these procedures, shall be considered to have met the deadline for filing as a grade appeal.

1. Informal Process

(a) Consult the instructor whose grade is being appealed. This consultation must take place within 7 calendar days of the start of classes after the grading period in question.

(b) If the student/instructor conference is unsatisfactory or if the instructor is unwilling or unable to participate, within 7 calendar days after the consultation the student may schedule a conference with the chair of the department in which the course was offered.

(c) After hearing the student’s appeal, the chairperson will attempt to resolve the problem within 7 calendar days after the student/chairperson consultation.

(d) If this resolution is unsatisfactory, the student may then, within 7 calendar days after receiving the chairperson’s response, submit a written appeal to the Department Grade Appeals Committee through the chairperson. This will initiate the Formal Appeal Process.

2. Formal Process

(a) The appeal must be in writing and signed by the student.

(b) The Department Grade Appeals Committee will

(i) Convene to examine the appeal, the response and render its conclusion in writing to the chair, student and instructor, within 14 calendar days of receipt of the appeal.

(ii) While the Grade Appeals Committee cannot require the instructor to change a student’s grade, the Committee can recommend such a change to the instructor and to the Dean of the College in which the course is offered.

(c) Should the student wish to appeal beyond the department, the student may submit the Committee findings and the basis for the further appeal to the Dean of the College in which the course was offered, within 3 calendar days of presentation of Committee findings. The Dean will review the student’s appeal and the findings of the Committee, and recommend appropriate action to the department and the instructor within 14 days of receipt of the appeal.

(d) If this action is unsatisfactory to the student, a final appeal may be made to the Provost, who will determine whether a change in grade is to be made within 14 days of receipt of the appeal. The Provost is the only individual authorized to change a student grade without the instructor’s permission. However, the Provost may change a grade only when the faculty department committee and the Dean support such a change.

ACADEMIC STANDARDS

GOOD STANDING, PROBATION, DISMISSAL, REINSTATEMENT AND FORGIVENESS POLICIES

GOOD STANDING

In order to remain in good standing at UW-W, students must have a cumulative GPA of 2.00 or above. Some colleges and/or programs may require a combined UW-W GPA above 2.00 in order to remain in good academic standing in the programs.

ACADEMIC PROBATION

Any student who earns less than a 2.00 cumulative GPA will be placed on academic probation and will be limited to 15 units of enrollment in the following term (excluding Winterim and Summer terms).

NOTE: A student placed on probation must earn a term GPA of 2.00 or higher in the subsequent semester of enrollment. The student will have one additional term (excluding Winterim or Summer terms) to attain a cumulative GPA of 2.00 or higher, or the student will be academically dismissed.

ACADEMIC DISMISSAL

A student will be academically dismissed from the University (ineligible to continue attendance) in the following situations:

  1. If a student’s term grade point average falls below a 1.0.
  2. If a student fails to earn a term GPA of at least 2.00 while on academic probation.
  3. If after 2 consecutive terms (excluding Winterim and Summer terms) of academic probation the required 2.0 cumulative grade point average has not been met.

REINSTATEMENT FROM ACADEMIC DISMISSAL

A student who has been academically dismissed must be formally reinstated to be eligible to attend classes in a Fall/Spring semester following the one in which he/she is dismissed. A student who is dismissed may enroll in Summer or Winterim classes in an effort to improve his/her cumulative grade point average and academic standing. A dismissed student is not eligible for financial aid for Summer or Winterim classes. Questions about the reinstatement process can be directed to the Academic Standards Office, Roseman 2054.

A student who has been dismissed at the end of a Fall/Spring semester and wishes to petition for reinstatement must follow the appropriate procedure below that describes his/her situation.

  1. A student who has been dismissed for the first time and wishes to continue his/her enrollment in classes during the Fall/Spring semester following the one in which he/she was dismissed MUST...
  2. Submit a complete appeal for reinstatement to the Academic Standards Committee by the proper deadline. If the appeal is approved by the Committee, the student will be reinstated and remain eligible to be enrolled in the next Fall/Spring semester’s classes. If the appeal is denied, the student will be ineligible to continue enrollment in the next Fall/Spring semester and must follow the reinstatement procedure listed in #2 below.

  3. A student who has been dismissed for the first time and will not be enrolled for classes during the Fall/Spring semester following the one in which he/she was dismissed MUST...
  4. Apply for readmission with the Undergraduate Admissions Office. The Admissions Office must approve the application before the student will be eligible to continue.

  5. A student who has been dismissed two or more times and wishes to attend the Fall/Spring semester following the one in which he/she was last dismissed MUST...
  6. Submit a complete appeal for reinstatement to the Academic Standards Committee by the proper deadline. If the appeal is approved by the Committee, the student will be reinstated and remain eligible to be enrolled in the next Fall/Spring semester’s classes. If the appeal is denied, the student will be ineligible to continue enrollment in the next Fall/Spring semester and must follow the reinstatement procedure listed in #4 below.

  7. A student who has been dismissed two or more times and will not attend the Fall/Spring semester following the one in which he/she was last dismissed MUST...

Submit a complete appeal for reinstatement to the Academic Standards Committee by the proper deadline (the Committee must approve the appeal);

                                          AND

Submit an application for readmission with the Undergraduate Admissions Office by appropriate deadlines (the Admissions Office must approve the application).

UNDERGRADUATE ACADEMIC FORGIVENESS POLICY

With an absence from formalized higher education for a minimum of five consecutive years prior to readmission to UW-Whitewater, students may make a written appeal to invoke the Academic Forgiveness Policy. The appeal, which is made to the Academic Standards Committee, must give reasons for the student’s previous poor UW-W performance, information about current educational plans, and justification for the appeal. The Committee will assess the student’s record and appeal to determine the approach most educationally appropriate. The Committee will determine whether academic forgiveness is a better approach than use of the repeat policy. Factors such as time elapsed, changes in courses, course availability, course requirements, and educational objectives can be used to determine Committee action.

The Committee may require the student to complete certain specific conditions, such as completion of a specified number of units or terms of enrollment with work academically acceptable to the Committee, before authorizing the implementation of the policy.

When notified in writing by the Committee, the Registrar will mark the permanent academic record with an “Academic Forgiveness” notation and begin the computation of a new grade point average for all subsequent course work. None of the previous UW-W record will be used in the new calculation.

ACADEMIC RECORDS

All student records held by the University of Wisconsin-Whitewater, regardless of origin, are the property of the University and may be used by the University in any manner legally appropriate. Student records will be treated in a responsible manner and with due regard to the personal nature of the information they contain. However, the student should understand that student records may be disclosed to others who have a legal right to such access when, in the judgment of the University, such disclosure serves the best interests of the student, the University, and the community.

The University of Wisconsin-Whitewater reserves the right not to release a student’s record, or any information based upon the record, when the student has failed to discharge any obligation, financial or otherwise, to the University.

STUDENT RESPONSIBILITY FOR RECORDS

Students are held responsible for monitoring an accurate record of their own progress toward graduation. No changes will be made to course entries on the academic record that are not appealed within two years of the posting date, and changes will not be made to a record after the degree is officially entered.

PERSONAL IDENTIFICATION CHANGES

To change or correct personal identification, such as name, birthdate, or social security number, the form “Request for Change of Birthdate, Name, or Social Security Number” must be completed and submitted to the Registrar’s Office along with the specified items for documentation. The form is available in the Registrar’s Office or online at http://www.uww.edu/registrar/ in the forms section.

OFFICIAL TRANSCRIPT REQUESTS AND CHARGES

Students may request official transcripts of their academic record by either ordering them via our online order service, submitting a written request to the Registrar’s Office address, or faxing a written request, along with a Visa or MasterCard number and expiration date, to (262) 472-1370. For more information regarding any of these options, please visit http://www.uww.edu/registrar/records_transcripts/official_transcript_request.html. Telephone requests are not accepted. Transcripts will not be issued if a student has a hold or outstanding obligation to the University.

Depending upon the method of request and shipping, transcript prices vary. A typical online order has a charge of $7.00 for each official transcript. Same-day transcript processing is available with a fee of $10.00, when done online, per official copy. (The fees are subject to change without notice.)

In addition to the regular and rush services mentioned above, students may request an optional service to have their transcript faxed to another location. There is an extra charge of $5.00 for each faxed transcript. Please note that many institutions do NOT consider a fax copy an official transcript.

Payment must be received in full before the official transcripts will be released. The transcript is printed on security paper bearing the Registrar’s signature and date.

In order to properly identify the student, written notification should include current name, name at the time of last attendance, any other names used, student ID number or social security number, date of birth, first and last dates of enrollment at UW-Whitewater, and any degrees received. The request must also include the complete address (with zip code) of the location where the transcript should be sent. The written request must be signed by the student. If any of the above information is incorrect or missing on either the written or online form, transcript processing will be delayed until we have received proper information and proof of identification. Address requests to: Transcripts, Registrar’s Office, UW-Whitewater, 800 West Main St., Whitewater WI 53190.

UNOFFICIAL TRANSCRIPTS

Students may obtain their unofficial transcripts in two ways. If the students’ last dates of attendance were during or after fall 2001, they can access their UW WINs accounts so long as the students still have their Net ID and password or ID Number. If the students no longer have an active Net ID and password but know their ID Numbers, they should select Troubleshooting help on the WINS front page and refer to ‘Former UW-W students’ to gain access. From there, students can access their unofficial transcript from any computer with online access.

The other option is to mail in a written request. To access the unofficial request form, visit http://www.uww.edu/registrar/records_transcripts/ unofficial_transcript_request.html. Students may complete this form, print it, sign it, and submit it to the Registrar’s Office address on the form, along with a SELF ADDRESSED STAMPED ENVELOPE. Telephone requests are not accepted.

In order to properly identify the student, written notification should include current name, name at the time of last attendance, any other names used, student ID number or social security number, date of birth, first and last dates of enrollment at UW-Whitewater, and any degrees received. The written request must be signed by the student. Address requests to: Transcripts, Registrar’s Office, UW-Whitewater, 800 West Main St., Whitewater WI 53190.

GRADE REPORTS

Students may request official grade reports by presenting proper identification and signing a request form, or by submitting a written request through the mail. A request form can be accessed at http://www.uww.edu/registrar/records_transcripts/grade_request.html. Students may complete this form, print it, sign it, and submit it to the Registrar’s address on the form, along with a SELF ADDRESSED STAMPED ENVELOPE. Telephone requests are not accepted.

In order to properly identify the grade student, written notification should include current name, name at the time of last attendance, any other names used, student ID number or social security number, date of birth, first and last dates of enrollment at UW Whitewater, and the term they are requesting the grade report for. The written request must be signed by the student. Address requests to: Attn: Records, Registrar’s Office, UW-Whitewater, 800 West Main St., Whitewater WI 53190.



Top of Page