Official Transcript Requests
An official UW-Whitewater transcript is a complete record of a student’s enrollment at UW-W, including all undergraduate and graduate courses. Partial transcripts are not available. Other than Milton College transcripts (see Milton College Records below), UW-W does not provide customers with copies of another institution’s transcript that is in the possession of UW-W.
Students may order official transcripts of their UW-Whitewater or Milton College academic record through on-line or operator-assisted services. Fees for official transcripts vary depending on the service requested and are subject to change without notice; see Transcript Order Options below. Payment is required before transcripts are processed.
Transcript orders that are picked up by the student at the UW-Whitewater Registrar’s Office (Roseman Building, room 2032) or that the student requests to be sent via first-class mail service will not be assessed additional shipping and handling charges. Orders sent through other methods (e.g., FedEx, faxed) will be assessed additional shipping and/or handling charges.
Official transcripts will not be issued for students who have holds or outstanding obligations to the University. There is a $25 service fee for any returned checks.
If your name has changed and you would like your UW-Whitewater official transcript to reflect the change, you must complete the Registrar’s Office name change process prior to submitting your transcript request. To complete the name change process please click here: Name Change
MILTON COLLEGE RECORDS
The UW-Whitewater Registrar’s Office is the official custodian of certain Milton College permanent academic records. The Registrar’s Office does not assume responsibility for the information contained on the records other than to verify that the transcripts are copies of the original records received from Milton College on January 31, 1983.
TRANSCRIPT ORDER OPTIONS:
There are several options (fees will vary) available for ordering UW-Whitewater and Milton College official transcripts:
- On-line (preferred)
- Operator-assisted 800 telephone number
- In-person at UW-Whitewater Registrar’s Office (Roseman Building, room 2032)
- Mail or Fax
Each of these options is described in detail below.
ON-LINE ORDER (preferred)
The UW-Whitewater Registrar’s Office has partnered with Credentials, Inc. to provide a preferred, fast and secure on-line transcript order service that is available virtually 24 hours a day, 7 days a week. The on-line service provides the student with notifications about the transcript order and its status.
Transcript fees are:
- $7.00 per copy for regular service
(transcript is processed 1-3 business days after authorized order has been received) - $10.00 per copy for rush service
(transcript is processed same day if authorized order is received by 1:00pm CST)
In addition to the regular and rush services mentioned above, students may request an optional service to have their transcript faxed to another location. There is an extra charge of $5.00 for each faxed transcript. Please note that many institutions do NOT consider a fax copy an official transcript.
Payment must be made by valid credit or debit card (American Express, Visa, MasterCard or Discover) or, if the on-line transcript order is placed by the student while s/he is in-person at the Registrar’s Office, payment can be made directly to the Registrar’s Office with cash, check, credit/debit card (MasterCard or Visa only), or UW-Whitewater Purple Points.
The Registrar’s Office requires authorization before the student’s on-line transcript order can be processed. Automatic authorization will be done if the student’s transcript order meets all four of the following conditions:
- The student's records are stored in electronic form (i.e., the student was enrolled for classes at UW-Whitewater in one or more terms from Fall 1979 to present);
- The name on the student's transcript order matches his/her name as it appears on Registrar’s Office electronic records;
- Both the Date of Birth and 7 digit ID number or social security number entered on the transcript order match what is in the student’s Registrar’s Office electronic records; and
- There are no attachments that need to be included with the transcript.
If automatic authorization cannot be done, the student will be presented with an authorization form (at the end of the transcript order process)that s/he will need to print, complete and return as indicated on the form.
To request an official transcript on-line, click on this link: ORDER TRANSCRIPT.
Return to Transcript Order Options
OPERATOR-ASSISTED TELEPHONE ORDER
The UW-Whitewater Registrar’s Office has partnered with Credentials, Inc. to provide a convenient telephone transcript order service available through Credentials. The service is available from 7:00am-7:00pm CST (Monday through Thursday) and 7:00am-5:00pm CST (Friday).
Transcript fees are:
- $12.00 per copy for regular service
(transcript is processed 1-3 business days after authorized order has been received) - $15.00 per copy for rush service
(transcript is processed same day if authorized order is received by 1:00pm CST)
In addition to the regular and rush services mentioned above, students may request an optional service to have their transcript faxed to another location. There is an extra charge of $5.00 for each faxed transcript. Please note that many institutions do NOT consider a fax copy an official transcript.
Payment must be made by valid credit or debit card (American Express, Visa, MasterCard or Discover).
Students should be prepared to provide the following information when using this service:
- current name
- name(first, middle, last) at the time of last attendance
- any other names used
- 7-digit UW-Whitewater student ID number or social security number (used only to verify record)
- email address
- daytime phone number
- date of birth
- current address
- first and last terms/semesters of enrollment
- degrees received (if any)
- transcript service requested (i.e., regular – 1-3 days; or rush – same day)
- complete address, with zip code, of the location where the transcript(s) should be sent
- special instructions, if any (e.g., if the transcripts are being sent to the student so that s/he may forward them to other institutions, please be sure to request separate signed sealed envelopes. The envelopes are provided only upon request.)
- whether the transcript(s) should be sent immediately or be held until current term grades and/or a degree are posted to the student’s record
- credit/debit card information
- requests to fax transcript copies must include the fax number and name of the person or organization that should receive the fax
To request an official transcript, call 1-800-646-1858
Return to Transcript Order Options
IN-PERSON ORDER AT REGISTRAR’S OFFICE
The UW-Whitewater Registrar’s Office (Roseman Building, room 2032)accepts in-person requests for official transcripts from 7:45am-4:30pm CST Monday-Friday (excluding holidays).
Transcript fees are:
- $8.00 per copy for regular service
(transcript is processed 1-3 business days after order has been received) - $12.00 per copy for rush service
(transcript is processed same day if order is received by 1:00pm CST)
In addition to the regular and rush services mentioned above, students may request an optional service to have their transcripts faxed to another location. There is an extra charge of $5.00 for each faxed transcript. Please note that many institutions do NOT consider a fax copy an official transcript.
Payment can be made using cash, check, credit/debit card (Visa or MasterCard only) or UW-Whitewater Purple Points. Please make check payable to: University of Wisconsin – Whitewater.
Questions about this service can be directed to the following:
E-mail:registrar@uww.edu
Phone: 262-472-1570
The student will be asked to complete a transcript request form and present photo identification along with the signed and dated form.
Return to Transcript Order Options
MAIL or FAX ORDER
The UW-Whitewater Registrar’s Office accepts mail or fax requests for official transcripts.
Transcript fees are:
- $8.00 per copy for regular service
(transcript is processed 1-3 business days after order has been received) - $12.00 per copy for rush service
(transcript is processed same day if order is received by 1:00pm CST)
In addition to the regular and rush services mentioned above, students may request an optional service to have their transcript faxed to another location. There is an extra charge of $5.00 for each faxed transcript. Please note that many institutions do NOT consider a fax copy an official transcript.
Mail order payments can be made using cash, check, money order or credit/debit card (Visa or MasterCard only) and must be received in full before transcripts will be issued. Please make check or money orders payable to: University of Wisconsin – Whitewater.
Fax order payments must be made using a valid credit or debit card, Visa or MasterCard only.
Questions about this service can be directed to the following:
E-mail: registrar@uww.edu
Phone: 262-472-1570
Students should provide the following information when using this service:
- current name
- name (first, middle, last) at the time of last attendance
- any other names used
- 7-digit UW-Whitewater student ID number or social security number (used only to verify record)
- email address
- daytime phone number
- date of birth
- current address
- first and last terms/semesters of enrollment
- degrees received (if any)
- transcript service requested (i.e., regular – 1-3 days; or rush – same day)
- complete address, with zip code, of the location(s) where the transcript(s) should be sent
- credit/debit card information (e.g., card number and expiration date)
- special instructions, if any (e.g., if the transcripts are being sent to the student so that s/he may forward them to other institutions, be sure to request separate signed sealed envelopes. The envelopes are provided only upon request.)
- whether the transcript(s) should be sent immediately or be held until current term grades and/or a degree are posted to the student’s records
- attachments (if any) to send with the transcript
- sign and date the request
- requests to fax transcript copies must include the fax number and name of the person or organization that should receive the fax
Mail order transcript requests can be sent to:
UW-Whitewater Registrar’s Office
Transcripts
800 W Main St
Whitewater, WI 53190
Fax order transcript requests should be sent to 262-472-1370.