Procedure for Students Called to Active Duty
Withdrawal Policy for Students Called to Active Military Service
- Any student called to active service during the course of a semester may elect to withdraw from the University with a full refund of all academic tuition and segregated fees and the prorated refund of board and room fees. Under this circumstance, no course credit and no course grades will be awarded.
- Students called to active service on or prior to the last date to drop a full-term course (end of the sixth week) must withdraw with the full refund of academic tuitions and segregated fees and the prorated refund of board and room fees.
- Students called to active service after the last date to drop a full-term course (end of the sixth week) may elect to take the grade of "Incomplete" in all courses. The time period allowed to satisfy the Incomplete Contracts would not, under this circumstance, begin until the date of released from active service. At any time within six months of the date of release from active service, the student may elect to withdraw from the University for the term in which he/she was called to active service. Students who elect this alternative are not eligible for the refund of academic tuition and segregated fees, but are eligible for the prorated refund of board and room fees.
- Students called to active service after the last permissible day to withdraw from the University, as published in each semester's Schedule of Classes, may elect, with the permission of the course instructor, to accept the grades earned to that day in each of their courses. Under this circumstance, normal University policy for the award of "Incomplete" grades would apply. The time period allowed to satisfy Incomplete Contracts would begin at the date of release from active service. Students who elect this alternative are not eligible for the refund of fees.
- Students called to active service are guaranteed readmission upon the completion of active service.
- Any questions regarding the above process should be directed to the Registrar's Office (1580).
- Students called to active service during the course of a semester must choose one of the following options before departing for active service:
Policy on Class Absences Due to Military Service
Students shall not be penalized for class absence due to unavoidable or legitimate required military obligations not to exceed two (2) weeks unless special permission is granted by the instructor. Students are responsible for notifying faculty members of such circumstances as far in advance as possible and for providing documentation to the instructor to verify the reason for the absence. The faculty member is responsible to provide reasonable accommodations or opportunities to make up exams or other course assignments that have an impact on the course grade. For absences due to a student being deployed for active duty, please refer to the University’s Active Duty Call-Up Procedure (above).