FREQUENTLY ASKED QUESTIONS
ABOUT ROOM REAPPLICATION
What is Room Reapplication?
Reapplication is a period of time when current residence hall students are given priority to sign up for an available room and hall of their choice for the next academic year. All residents returning to UW-W for the upcoming academic year who wish to reside in on-campus housing must complete reapplication by April 30th. Contracts received from current residence hall students after 4:00 pm on April 30th will be processed in the same manner as incoming students.
Is the Room Reapplication process different than in the past?
Yes, the process has changed. The process for Starin Hall, Cambridge Apartments, and Fox Meadows Apartments will be similar to the past year; separate applications are available for Starin Hall and the Off-Campus apartments, in addition to the housing contract. Students are placed in Starin Hall and the Off-Campus apartments based on a points system which takes into account the number of semesters on campus, number of UWW credits earned, etc. Also note there has been the addition of a separate application for students wishing to reside in a triple room in Tutt Hall and on the 4th floor of Goodhue Hall, which both will also follow the same placement procedures as Starin Hall and the Off-Campus Apartments.
- What is NEW this year with the reapplication process?
A number of changes have occurred to meet the needs of current and incoming students.
- Applications will be accepted in the following phases:
- Students wishing to reside in Starin Hall. (Jan 18 – Feb 1)
- Students wishing to reside in the Off-Campus Apartments. (Feb 3 – Feb 22)
- Students wishing to reside in a triple room in Tutt Hall. (Feb 27 – Mar 2)
- Students wishing to reside on Goodhue Hall 4th floor. (Feb 27 – Mar 2)
- Students who wish to live in any of the other residence halls. (Feb 26 – April 30)
- A larger portion of the residence halls will be designated to incoming first year students.
- Room Selection of standard Residence Halls will occur after Spring Break.
- Applications will be accepted in the following phases:
- Who is required to live on campus and go through room reapplication?
The Board of Regents for the University of Wisconsin System has established the following policy: “those freshman and sophomore students who are not veterans, married, or living with parents or legal guardians, shall be required to live in a university-operated residence hall when such accommodations are available.”
- How would I choose who I want to live with?
- Do I automatically get my current room back next year? >No. All returning students that submit 2013-14 housing contracts will need to access the residence hall room selection website to select a room. Please check the 2013-2014 Housing Assignments Matrix for further information regarding how residence halls will be set up for the 2013-2014 school year. The Room Selection website will be available to returning students who have a mutually agreed upon roommate situation on April 8th at 4:00 PM. The Room Selection website will open for students without a mutually agreed upon roommate on April 9th. The site will remain open until April 30th at 4:00 pm. Please note that returning students who submit a contract but do not select a room by April 30th will be assigned to an available space at the discretion of the Room Assignments Office.
- What do I do if I want to live with a specific student? How do I choose a mutually agreed upon returning student roommate? For your roommate selection to be mutually agreed upon, both yourself and your future roommate must indicate each other’s student ID numbers on your housing contract. If both roommates do not put each other down, it is not a mutually agreed upon roommate situation. All effort will be put into ensuring two mutually agreed upon roommates can choose a room together.
- Can I live with an incoming student (Freshman, Transfer, etc.)? Yes, the same steps to indicate a mutually agreed upon roommate will need to be followed by indicating each other on your respected contracts, however, the returning student will be contacted separately by the Room Assignments Office as to how to select a room. In the case of wishing to reside with an incoming student, please encourage the incoming student to submit their contract prior to March 22, 2013, if at all possible.
- Can I hold a space for my friend? No. For the 2013-2014 room reapplication process, things have changed. Students who have indicated each other on their contracts as wishing to be roommates will have first choice at standard residence hall rooms. It will not be until the second phase of room selections that students without a chosen roommate may choose their room.
- What dates should I be concerned about in regard to Room Reapplication?
- January 18 - Starin Hall Applications will be available online at the Residence Life website. Applications and contracts can be submitted to Goodhue 1st floor desk. The deadline to submit all applicable paperwork is Feb 1st.
- February 1 - Deadline to submit Starin Hall Application with Housing Contract
- February 3 - Starin Hall Selection completed, and students notified via university e-mail.
- February 3 - Off-Campus Apartment Applications available online at the Residence Life website. Applications and contracts can be submitted to Goodhue 1st floor desk. The deadline to submit all applicable paperwork is Feb 22nd.
- Week of February 13 - Starin Hall suite selection process takes place.
- February 22 - Deadline to submit Fox Meadows Apartment or Cambridge Apartment applications along with contracts.
- February 26 - First day contracts for any residence halls excluding Starin Hall and the Off-Campus Apartments are accepted at the Goodhue 1st floor desk. The deadline to submit all applicable paperwork is March 22nd.
- February 27 - Students who are chosen to live in Off-Campus Apartments will be notified via university e-mail.
- February 27 - First day applications and contracts will be accepted for students wishing to reside in a triple room in Tutt Hall. The deadline to submit all applicable paperwork is March 2nd.
- February 27 - First day applications and contracts will be accepted for students wishing to reside FALL SEMESTER ONLY in Goodhue Hall on the 4th Floor. The deadline to submit all applicable paperwork is March 2nd.
- March 2 - Deadline to submit applications and contracts to live in a triple room in Tutt Hall.
- March 2 - Deadline to submit applications and contracts for FALL SEMESTER ONLY to live on 4th Floor Goodhue Hall.
- Week of March 5 - Off-Campus Apartment selection process takes place.
- March 7 - Students who were selected for a Tutt Hall triple will be notified via university e-mail.
- March 7 - Students who were selected to live on 4th Floor Goodhue will be notified via university e-mail.
- March 23 - Deadline to submit contract to have access on the first day of eligibility to the Residence hall room selection website.
- April 8-12 - Residence Hall room selection website will be accessible for students who have submitted a contract by March 22nd, AND have a mutually agreed upon roommate already selected. Access will begin at 4:00 PM.
- April 16-30 - Residence Hall room selection website will be accessible for students who have submitted a contract by March 22nd, AND DO NOT have a mutually agreed upon roommate already selected. Access will begin at 4:00 PM.
- April 30 - All room assignments become final as the Room Selection website will be shut down today at 4:00PM.
- What is the difference between the March 22 deadline and the April 30 deadline?
March 22rd is the deadline for contracts to be received at the Residence Life office in order for a student to have access to the residence hall room selection website for selecting a room on the first day of eligibility. Contracts will still be accepted after March 22nd.
April 30th is the last day students will have access to the residence hall room selection website. At 4:00 p.m. on April 30th date the website will be shut down and all assignments will be final.
How do I apply for a single room?
Single rooms will only be available to students with a documented medical need at this time. Students that believe that they have a medical need should contact the Center for Students with Disabilities for more information on how to provide the sufficient documentation. Students that have approved documentation will be contacted separately about room selection.
What if I am interested in living in a lounge for the 2013-2014 academic year?
It is the intention of the university to not use lounges for student housing for the 2013-14 academic year. Therefore returning students will not be able to apply for a lounge assignment.
What if I apply for Starin Hall (or Fox Meadows/Cambridge Apartments/Tutt Hall Triple) and do not receive an assignment in these buildings?
The room reapplication process this year is done in phases to accommodate students who may not get into their first choice of housing. We would encourage all students who may not receive their first choice to apply for the next phase of housing. Students who do not apply to any other phase will be able to select a residence hall room during the open access period April 9-30th on the residence hall room selection website.
What if I will only need housing for the Fall 2013 Semester?
If a student only wishes to reside in the residence halls for the Fall 2013 semester, they should apply to live on the 4th Floor of Goodhue Hall. This floor is only open for students residing on campus for the fall. Keep in mind, this only applies to students who are eligible to leave at the end of the semester, such as students who are interning/student teaching/graduating and the like. If you are unsure if you qualify for this housing option, please inquire at Room Assignments on the 2nd Floor of Goodhue Hall.
12) When do I need to pay the $125 Deposit?
If the student is currently residing in the residence halls – they do NOT need to submit another deposit. The deposit that the student submitted last academic year will carry over to the new year.
13) Is the $125 deposit refundable?
Students should read the Introductory Information carefully and understand the difference between a contract release and an exemption request. Contract item #14 refers to the deposit refund and forfeiture. It is important to understand that all cancellations must be submitted in writing or utilizing the "Student Portal" request application found through the Residence Life website. Written requests should be made directly to Residence Life, 200 Goodhue Hall, Whitewater, WI 53190. All cancellations should include the student name, student ID number, student signature, and reason for cancellation.