Policies and Procedures

Policy Descriptions

As a member of the University of Wisconsin-Whitewater community, each student is responsible for knowing and abiding by the policies of the residence hall system, as well as the policies of each hall entered. Residents are also expected to play an active role in enforcing community standards for behavior by confronting others who are violating Residence Hall policies and reporting any actions that are not in keeping with acceptable standards of student behavior. Violations of Residence Life and University policies can be confronted and documented by staff and fellow residents both inside and outside the residential facilities.

Establishment of Policy

An important part of residence hall living is becoming part of a large community. Both the University and Residence Life have some expectations about student behavior in terms of how they manage their own lives and how they interact with other members of the community. A community of 4,300 students requires some guidelines that will assure a healthy living environment where rights will not be infringed upon. Residence Life has the responsibility for developing and enforcing policies in the residence halls and works with the Residence Hall Association to establish these policies.

These policies, together with those mandated by the University and state/federal laws, constitute the expectations of the residence hall community. Failure to abide by these policies will result in disciplinary action.

Residence Life Tipline

Students who have information regarding common area damages or other safety and security information, but who wish to keep their identity confidential, can call the Residence Life Tipline at 262-472-1612.

Alcohol

The alcohol policy has been developed according to state laws and UW System Board of Regents guidelines. It is expected that alcoholic beverages will be used responsibly, within legal guidelines, and in moderation to ensure other residents right to privacy, sleep, and study within their own rooms. Loud or disruptive behavior, interference with cleanliness of the residence halls, or inappropriate drinking habits which are injurious to the health or education of an individual or those around them are reasons for disciplinary action by the University. UW-Whitewater permits the possession and consumption of alcoholic beverages in University Residence Hall rooms by residents and their guests who are of legal drinking age within the following guidelines:

If you AND your roommate/s are under legal drinking age:

  • If all residents of a room are UNDER the legal drinking age, NO alcohol is allowed in the room/suite, even by guests who meet the legal age requirement.
  • Empty alcohol containers may not be possessed by underage residents. Including empty alcohol boxes, bottles, or cans and bottle caps.
  • All students present will be considered in violation of this policy regardless of alcohol consumption.

If all roommates are of legal drinking age:

    • If all residents of a room/suite are of legal drinking age, they are allowed to possess and consume alcohol in their room/suite. Their guests may consume alcohol if the guests are of the legal drinking age.

Possession, but not consumption, of alcohol is permitted while transporting the unopened beverage from the point of acquisition to the residence hall, or from the residence hall to a point off campus, by residents and their guests who are of the state legal drinking age.

If one or more roommates are of legal drinking age, but the others are NOT:

  • If one or more roommates are of legal drinking age and the other roommate/s are under the legal drinking age, the of-age roommate/s and their guests of legal age are allowed to possess and consume alcohol in the room. Possession, but not consumption, of alcohol is permitted while transporting the unopened beverage from the point of acquisition to the residence hall, or from the residence hall to a point off campus, by residents and their guests who are of the state legal drinking age.
  • Of age guests cannot possess or consume alcohol unless their host is present.
  • The underage roommate/s and their guests of any age are not allowed to possess and consume alcohol in the room. If the of-age roommate/s is consuming alcohol, the under-age roommate/s and their guests may be present.

If one or more roommates are of legal drinking age, but the others are NOT:

  • If one or more roommates are of legal drinking age and the other roommate/s are under the legal drinking age, the of-age roommate/s and their guests of legal age are allowed to possess and consume alcohol in the room. Possession, but not consumption, of alcohol is permitted while transporting the unopened beverage from the point of acquisition to the residence hall, or from the residence hall to a point off campus, by residents and their guests who are of the state legal drinking age.
  • Of age guests cannot possess or consume alcohol unless their host is present.

All residents are subject to the following policies regardless of age:

  • Possession and consumption of alcoholic beverages, regardless of age, is prohibited in common areas, such as floor lounges, main lobbies, corridors, stairwells, bathrooms, kitchens, and basements
  • The possession of beer kegs, beer bongs, or any other common source or mass consumption alcohol device in the residence halls is prohibited. Students found in violation of this policy will be subjected to disciplinary action and the University Police will be contacted.
  • Alcohol is not allowed at Leadership Involvement Team (LIT) functions.
  • Inappropriate behavior, being under the influence while under-age, incapacitation, and/or the need for medical attention because of alcohol or other drug use is considered a violation of policy.
  • The brewing or production of alcohol beverages is prohibited.
  • Violations of the alcohol policy will result in referral to the Student Conduct System or University Conduct. Students are also subject to police issued citations for violations of state laws regarding alcohol.

Bicycles

Because of liability concerns and potential damage to floors and carpets, bicycles are prohibited in the residence halls. Bikes are not allowed to be stored in student rooms. Special exceptions may be available by contacting your Complex Director.

Campaigning in the Residence Halls

Solicitation by political candidates in the living areas of residence halls, including student rooms, door-to-door, floor lounges, floor bathrooms, hallways, or in shared common spaces in various locations in the residence halls is prohibited.

Candidates are only allowed to campaign in public and reservable areas with prior permission. In each residence hall complex, the Complex Director will handle requests for reserving a table in the lobby or a meeting room location. These requests are handled on a first come, first serve basis.

Candidates who wish to speak to the Leadership Involvement Team (LIT) require prior approval by the LIT. The Assistant Complex Director in each residence hall complex can provide the contact information for LIT.

Whitewater Student Government has special guidelines for political campaigning.

Computing

Please see ResNET for the most up-to-date Computing Policies: http://my.resnet.uww.edu/acceptable_use.php .

Courtesy and Quiet Hours

In all residence halls, the following hours of the day have been designated as quiet hours: During these hours, noise must be kept to a minimum to allow study and sleep. Any musical instrument or audio equipment (e.g. radios, stereos, video games, computers, TVs) must be played at reasonable volume levels that will not disturb other residents. During quiet hours, typically any type of noise, heard two or more doors down, will be considered excessive. At no time may speakers be played out of the windows. The remaining hours of the day will be designated as courtesy hours. Even during these times, reasonable noise levels should be maintained. During final exams, extended quiet hours are in effect. In order to maintain an academic environment, residents have a responsibility to avoid excessive noise that may be heard outside of residence hall windows and doors. Staff may confront noise issues that occur outside the buildings.

Quiet HoursSundayMondayTuesdayWednesdayThursdayFridaySaturday
End 10:00am 9:00am 9:00am 9:00am 9:00am 9:00am 10:00am
Begin 10:00pm 10:00pm 10:00pm 10:00pm 10:00pm Midnight Midnight

Drugs

The possession and/or use of illegal drugs and/or drug paraphernalia is in violation of state and federal law and UW-Whitewater policy. In addition, being in the presence of illegal drugs and/or drug paraphernalia and misuse and abuse of legal drugs are also considered violations of the drug policy. Suspected violations may be referred to the University Police, the Student Conduct System, or University Conduct.

Equipment and Electrical Appliances

Use of electrical appliances such as toasters, frying pans, sandwich grills, George Foreman-like indoor-grills, hot plates, waffle irons, or other cooking devices are prohibited in areas other than residence hall or suite kitchens because of fire safety regulations. Small coffee pots are permitted in rooms. Use of halogen lights, floor lamps with plastic shades, and space heaters not provided by the University are also prohibited. All power strips, extension cords and adapters must be UL approved, and due to fire risk, only one power strip, extension cord or adapter may be used per outlet. Residence Life reserves the right to remove any unauthorized or dangerous electrical appliances. Refrigerators are permitted in student rooms, but may not exceed 4.7 cubic feet. Microwave conventional ovens are permitted, but may not exceed 900 watts. Air conditioners must be provided by residence life.

Failure to Complete Sanctions

Students are expected to complete all assigned sanctions that are the result of a previous conduct case that was adjudicated in Residence Life. Failure to complete an assigned sanction may result in further charges and sanctions.

Fire Safety

The safety of every individual in the residence hall is critical to residence hall staff, and fire is of particular concern. It is important that all students become familiar with the stairwells and exits in the buildings, and practice caution when decorating their room. Due to the potential fire hazard, students are not allowed to hang anything such as fishnets, parachutes, sheets, etc. Students are prohibited from decorating with paneling or plywood, or blocking the doorway with furniture. Wheelchairs may not be stored in hallways except in approved areas. Candles (including candles without wicks), candle warmers, incense, and fragrant plug-in devices, are not allowed at any time. Smoke and/or fog machines and halogen lights are also prohibited. If a student intentionally starts a fire, or if a fire results from negligence, students may be held financially responsible for property damage or personal loss, and may be removed from the residence halls.

Smoke detectors are located in each room and should not be tampered with or unplugged. If a smoke detector is not working, an RA should be notified. Tampering with these or other fire safety equipment, such as fire alarms, fire alarm covers, fire hoses, or fire extinguishers, may be just cause for removal from the residence halls.

Residence Life assumes no liability for damages related to the sprinkler systems. Individuals responsible for interfering or tampering with the sprinkler system may be held financially responsible for damages and may be subject to removal from the residence halls.

Persons causing false fire alarms, interfering with the proper functioning of the fire alarm system, including pull box covers, or interfering with the lawful efforts of emergency personnel are subject to prosecution under Wisconsin Statutes. In addition, individuals may be removed from the residence halls and/or the University. Every student is responsible for immediate evacuation of the building in the event of a fire alarm. Failure to evacuate will result in referral to the Student Conduct System and possible police involvement.

Firearms and Weapons

Firearms, ammunition, hunting knives, switchblades, laser pointers, paint ball guns, slingshots, wrist rockets, airsoft guns, BB guns, any toy guns and other weapons are not permitted in the residence halls. Residents possessing these items may be subject to removal from residence halls. Please check with the University Police for any possible weapon storage.

Flammable Materials/Explosives

Explosives, fireworks, gasoline or any other flammable materials that might create a hazard are not permitted in residence halls. Possession or use of such materials is a violation of state law and may result in referral to University Police and/or disciplinary action by the University. Use of such explosives may also result in immediate cancellation of the residence hall contract.

Food Storage

Food may be kept in rooms if stored in sealed containers or refrigerators. Storage of food between the window and the screen or on the window ledge is prohibited.

Furniture

University owned furniture must be left in rooms and common areas to which it has been allocated. Lobby, lounge, and basement furniture or other University property is not permitted in student rooms. Students will be held personally responsible for damage sustained by themselves or others in the room resulting from modifications made to the room or its furnishings. Examples include construction of bunk beds, partitions, or lofts.

Gambling

Gambling, including on-line gambling, betting on athletic events, or the possession of gambling devices in residence halls, is prohibited by state law and University policy.

Grills

The grill policy has been developed in accordance with Chapter 18 of the Administrative code. Specifically, UWS 18.06.11.a reads:

No person may light, build or use, or cause another to light, build or use, any fires, including but not limited to burning candles, burning incense or gas or charcoal cooking appliances, on university lands or in university facilities, except in such places as are established for these purposes and designated by the chief administrative officer.

  • Barbeque grilling is limited to permanent grills established around our residential facilities.
  • Residents are encouraged to use "charcoal chimneys" (available at the front desk) to start charcoal rather than lighter fluid or other flammables. NOTE: Lighter fluid, charcoal or other flammables may not be stored in the residence halls, unless used by an approved student organization and is stored in university fire-proof boxes.
  • Residents must dispose of ashes in provided ash cans.
  • Residents are responsible for cleaning the area and disposing of all trash appropriately at the conclusion of grilling.
  • Because of the close proximity to the residence halls, residents should be considerate of other residents while grilling. Noise should be kept to a minimum especially during quiet hours.

Guest Policies

A guest is defined as any individual who is not a resident of that complex.

  • Guests must be escorted at all times.
  • Guests are subject to all the rules of the University and the residence hall in which they are staying.
  • Residents are responsible for the conduct of their guests, whether the residents are present or not.
  • The host of the guest staying in the residence hall must have the approval of all occupants of the room in which the guests will be staying.
  • The rights of a roommate supersede those of a guest in the room. If a roommate is inconvenienced by the presence of a guest, even if it is a time where guests are permitted in the residence hall, the guest can be asked to leave.
  • If a guest and/or host do not respect the rights of the roommate, a staff member may be contacted for assistance.
  • Any group of four or more guests staying in the hall must have prior Residence Life approval.
  • Overnight guests must be hosted by a resident. Non-sponsored guests are not permitted.
  • A resident whose guest does not comply with the conditions listed above may face disciplinary action including being found responsible for the specific policy violated. University personnel reserve the right to direct guests to leave the premises.
  • Guests will be allowed to stay for a consecutive three day period for a reasonable number of times per semester.
  • Children are not permitted to reside with their resident parent or guardian in the residence halls.

Harassment

Residence Life firmly believes in the rights of individuals and cautions students about the harassment of others. All reports of harassment will be dealt with according to UWS Chapter 17 guidelines and/or Residence Life policies.

Housekeeping and Trash Disposal

Students are expected to maintain their rooms in a reasonably neat and clean manner. In addition, students are expected to remove trash on a regular basis and dispose of it according to established recycling guidelines. It is a violation of policy to leave your room garbage in the bathroom or lounge. At all times, hallways, should be kept free of furniture, garbage, or other personal items.

Students who need to dispose of needles or syringes should place them into puncture resistant and leak proof containers. Containers should then be labeled with biohazardous stickers available from University of Health and Counseling Services, which can also dispose of the containers for students. Additional information about disposal of containers may be obtained from the Residence Life or University Health and Counseling Service.

Identification

Students are required to carry their HawkCard (University ID card) at all times and must present it to University staff members upon request. Students may not impersonate a University staff member, including student staff members.

Inappropriate Behavior

When living in such a large community, it is important that the rights and property of others are respected. Consequently, behavior such as horseplay, pranks, the making of a mess, or any actions which damage property or disturb others will be considered inappropriate for the residence hall environment and the surrounding area. Unauthorized production of audio, video, or photographic images of a person in a location in which that person has a reasonable expectation of privacy, including, but not limited to, shower/locker rooms, residence halls rooms, and restrooms, is prohibited. Other behavior that would reasonably be considered inappropriate conduct for a residence hall community, and not addressed in other specific policies, is prohibited.

Locks and Keys

Tampering with locks to student rooms, front doors, or any other hall rooms is prohibited and may result in immediate contract cancellation. Unauthorized possession or duplication of university keys or ID cards is prohibited. It is also against residence hall policy to replace keys or lock cylinders and/or to add locks or security alarms to any residence hall rooms.

Lofts

  • Pressure lofts, which exert force between the floor and the ceiling or walls, are not allowed. Students who are buying/building lofts for the first time should be considering only completely freestanding units.
  • Designs should utilize untreated wood and bolts. Nails, fiberglass, metal sheeting, chains, ropes, wires, and PVC pipe are not allowed.
  • The bed frame, head, and footboards are the only pieces of residence hall furniture that may be integrated into the design of a loft/bunk.
  • Any loft design should utilize the bed frames, bed legs, and mattresses which are already in the room. There is no storage for these components. Furniture and components must not leave the residence hall.
  • Lofts or bunked beds may not be placed parallel to the window unless the bed is at least 3 feet from the window and/or at a height which is below the window ledge (no more than 3 feet high.) This will prevent accidental falling against the window and/or screen.
  • The distance from the top of the mattress to the ceiling must be at least 18 inches. Students should be aware of the potential for falling from a loft.
  • A loft must be positioned so the door can open freely. A loft should not hinder a door from being opened all the way.

Off-Campus Student Conduct

Through various Leadership roles, students often participate in scheduled off campus activities. These activities may include camps, conferences, programs, retreats, workshops, etc. Students participating in off-campus activities sponsored by and representing the residence halls, Residence Life, or the University must adhere to the following:

  • Residence Life policies addressing student behavior
  • Policies and procedures of the off campus host(s) for the activity of facilities (Camp, retreat policies, etc.)

University policies and related state federal law - Inappropriate behavior by students representing Residence Life at off campus activities may result in action being taken in accordance with Residence Life procedures. Documentation of incidents may be forwarded to the Residence Life Student Conduct System or the University Conduct System. Such incidents may also be reported to the respective host officials.

Pets

No pet may be kept in or near residence halls, and University personnel or their designee may remove pets from Residence Halls. The only exception to this policy is harmless fish in a twenty gallon or less aquarium and dogs trained to provide assistance to students with disabilities. However, the University assumes no responsibility for harm to, or loss of, an aquarium for whatever reason. Additionally, the University assumes no responsibility for harm to dogs trained to provide assistance to students with disabilities. Students with service animals must meet with the Center for Students with Disabilities to have the animal approved and must have a signed copy of the Service Animal Agreement Policy on file. Visiting pets are also prohibited.

Physical Assault

All forms of physical assault including physical attacks, fighting, and sexual assault are prohibited in the residence halls and will be dealt with severely. Furthermore, such actions may invoke the Wisconsin Mandatory Arrest law for domestic abuse. This law provides for the mandatory arrest of any person who commits any of the following acts against a roommate or former roommate:

  • Intentional infliction of physical pain, injury, or illness
  • Intentional impairment of physical condition
  • Sexual assault
  • A physical act, or threat in conjunction with a physical act, that may cause the other to reasonably fear imminent engagement in the conduct described above

Postings

Event promotion in the residence halls occurs through the Event Calendar. We discourage the promotion of events through individual postings. Please see the Event Calendar section for details.

Commercial vendors, political candidates, or others who desire to have materials placed in lobbies for students to pick up if they wish must contact the Associate Director of Residence Life. Limitations apply due to availability of space.

Recreation In and Around Residence Halls

Organized athletic activities must be conducted on athletic fields to avoid disturbing residents and causing possible damage to the halls. In order to minimize potential personal injury, no games or equipment designed to be played outdoors are allowed in hallways or lounge areas.

Residence Hall Security

Students are responsible for helping to maintain a secure residence hall environment and may not prop open outside doors, allow building access to non-residents who are not their guests, duplicate residence hall keys, or attempt to gain access to an area for which they are not authorized. Exiting buildings through emergency doors in non-emergency situations is prohibited.

Responding to Directives of University Staff

University staff members are trained to respond to emergency situations and policy violations; however, their effectiveness often depends on cooperation from students. Students are expected to respond to all reasonable directives, written or verbal, from staff members and must not interfere with the performance of any duties (this includes opening your door when it is requested by University staff). Furthermore, any verbal abuse, harassment, or intimidation of staff members will be immediately referred to the Student Conduct System and may result in contract reassignment or cancellation.

Rollerblades, Wheeled Shoes, and Scooters

Because of potential damage to floors and carpets, rollerblades, scooters, wheeled shoes and similar items may only be used outdoors.

Room Decorations

Students are encouraged to personalize their rooms with decorations. In doing so, masking tape, pins and thumbtacks may be used as adhesives, but nails, duct tape, adhesive hooks, and scotch tape should not be used due to possible damage to the room. Decorative lights should be unplugged if you are not in the room. No decorations should hang from ceilings or raceways. Questions about room decorations should be directed to the Complex Director.

During the holiday season, students may not have natural trees or wreaths in their room due to the potential fire hazard. Indoor lights which are UL approved may be used. Indoor lights may not be wrapped around metal surfaces, bed frames, or any lofts.

Student room doors and rooms windows in residence halls are considered "private living space". If an item is posted on a student room door or room window that targets a specific individual in a harmful, harassing, or intimidating manner, the resident will be asked to remove it. If an item is posted that is generally discriminatory or distasteful, a dialogue between the student and the Complex Director will occur.

Room Search and Room Entry

Rooms occupied by residents of the University shall not be searched by anyone unless a valid search warrant is procured by appropriate authorities. This policy is consistent with section 968.10 of the Wisconsin Statutes. Rooms shall be entered in cases that may involve possible loss of life, limb, property; flood; violation of residence hall policy; or severe disruption. This shall not preclude entrance for requested repairs, including emergency maintenance. Rooms may also be entered by a designated Residence Life employee to turn off a loud stereo, alarm clock or similar item, or to shut a window during a storm. Students may not enter or occupy any residence hall facility or student room unless authorized to do so.

Sales and Solicitation

Door-to-door solicitation is never allowed. This includes, but is not limited to, knocking on doors, sliding things under student doors and putting door hangers on doorknobs.

Sexual Assault

Sexual Assault is a serious, violent crime, which has far reaching effects. The University of Wisconsin-Whitewater and Residence Life make every effort to educate the community about sexual assault and to protect students. Sexual assault is defined as sexual contact with a person without the consent of that person. Students living in the residence halls who wish to make a complaint about a sexual assault may do so through the University Police, Residence Life Conduct System, and/or the University Conduct process.

Smoking

All of UW-Whitewater's residence halls are smoke free. Smoking is not permitted in any areas of the residence halls, including student rooms and foyers. Smoking is not permitted within 25 feet of any residence hall.

Theft

Possession of another person's or the university's property, without prior consent, is prohibited. This includes property from individual student rooms, as well as from laundry rooms and other common areas.

Traffic Control Devices

Signs or traffic control devices which are the property of federal, state, county or city governments are not permitted in the residence halls, which includes but is not limited to stop signs, pedestrian traffic control, and street signs. Possession of such described signs/devices may result in referral to the University Police as well as the Student Conduct System.

Trespassing

Students who occupy or visit residence halls without appropriate authorization will be referred to the Student Conduct System. This includes students who violate a Residence Hall Ban sanction.

Vandalism

Damage to any residence hall furniture, fixtures, or facilities or damage to the property of students living in the residence halls is prohibited. Violators will be held financially responsible for such actions and will be referred to the Student Conduct System. Damages in common areas of the residence halls may be charged to all residents within that unit. See Common Area Damage section.

Visitation

A Board of Regents decision allows 24 hour visitation in the University of Wisconsin System Residence Halls. Visitation in the UW-Whitewater Residence Halls shall be defined as the right of the individual student to invite guests and to entertain guests in his or her room. All of our residence halls have twenty-four hour visitation.

Students should keep in mind that their conduct and the conduct of their guests should not inconvenience roommates or other students.

The enforcement and supervision of the policies governing visitation are primarily the students' responsibility. To insure proper channels of enforcement and supervision, the residence hall staff will assume a mutual responsibility. The coordination of enforcement responsibilities rests with the Complex Director.

Waterbeds

Waterbeds are not permitted in residence hall rooms.

Weightlifting

Weight lifting equipment or barbells may not be kept in student rooms.

Windows

Objects and liquids may not be dropped or thrown from the window and such conduct may result in immediate contract cancellation. Yelling or playing music from windows is prohibited. Window screens may not be removed. If screens are removed without permission, there will be a referral to the Student Conduct System.

LOCATION

Residence Life
200 Goodhue Hall
University of Wisconsin-Whitewater

About

The mission of Residence Life is to provide quality, accessible housing and to promote student learning and personal success in an inclusive, engaging community.

Live! Learn! Engage!

Contact/Follow Us At

Email: reslife@uww.edu
Phone: 262-472-HALL(4255)
Office Hours: 8am-4:30pm Monday-Friday

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54.237.32.10
http://www.uww.edu/