Bicycles must be parked at bicycle racks and lockers located throughout campus. Bicycles may not be parked or kept inside buildings, on sidewalks, motor vehicle spaces, chained to trees, shrubbery or other fixtures per s.UWS 18.06(8) of the Wisconsin Administrative Code. The University Police will confiscate bicycles found in violation of the above. For more information, contact University Police Services at 472-4660 or City Police at 473-0555.
Bicycling, skateboarding, rollerblading, and rollerskating is permittted on campus, but NOT in certain locations. The performance of various "trick riding" or airborne maneuvers (known as aerobatic riding) is prohibited. For detailed information see http://www.uww.edu/uwwhdbk/Skate-Bike.htm.
Computers/Computer Based Information Access
The UW-Whitewater encourages faculty, staff and students to utilize institutional and departmental data processing equipment in their educational pursuits and responsibilities. However, misuse of computer equipment or computer based information is subject to Chapter 293, Laws of 1981, 943.70, Computer Crimes. Computing & Network usage policy and responsibilities in using the internet and other policy guidelines of UW-Whitewater are available for review on the university web page (see: http://www.uww.edu/muinfo.html)
Responsibilities in using the Internet Network at UW-Whitewater
The campus network at UW-Whitewater provides access to the campus computing facilities, including electronic mail and the Internet, a world-wide collection of independent computer networks. All UW-W students, staff and faculty can use e-mail and the Internet by first
establishing a personal account on the network. Having an account is a privilege, in exchange for which you must agree to certain responsibilities:
- Keep your password private; do not let others use your personal account.
- Delete or off-load mail messages to save disk space.
- Be conservative in your use of all network resources.
- Be courteous and considerate of the rights of others.
- Avoid lengthy Internet sessions, especially sessions not related to coursework.
- Respect the fact that, at UW-W, the primary use of the Internet network is academic:
teaching, class assignments, research and communication, and administration.
The following actions are considered unacceptable and participation in them may result in
disciplinary actions and the loss of your Internet account and privileges:
- Using another person's computer account without permission.
- Intentionally disrupting the work of other people.
- Using abusive, objectionable or threatening language in mail messages.
- Harassing other users through electronic means.
- Sending electronic chain letters.
- Causing network congestion by flooding the network with mail to lists or individuals.
- Using the network during long periods of time for non-academic purposes.
- Placing unlawful information on the network or using the network to commit a crime.
Playing games on the Internet is not considered an academic activity. T&IR may restrict access for game-players in order to conserve network resources for academic users.
Logging onto your personal account on the network constitutes agreement to the above guidelines. Remember that as a user of the Internet network, you are accountable for your actions when accessing network services.
Consensual Relationships
Conflicts of interest may develop between students and instructional staff, who have the ability to influence a course grade over the student, or between students and their supervisor when a sexual or romantic relationship occurs between them. UW-Whitewater believes that although some romantic relationships between students and faculty/staff may have the consent of both persons, other students may feel that their personal rights have been violated due to an imbalance of power. Therefore, UW-Whitewater has developed the following policy for students/staff to address this concern. Students who want more information are encouraged to call the Office of Human Resources and Diversity. 472-4672
Conflict of Interest.
An ethical and legal responsibility of trust is borne by every relationship between members of the instructional staff and students. No such relationship can be entirely private. For this reason, conflicts of interest are intrinsic to consensual romantic and/or sexual relationships between faculty or other instructional staff and students. General ethical principles preclude individuals from evaluating the work or academic performance of others with who they have intimate relationships, or from making personnel decisions concerning such a person.
The participation of a member of the instructional staff in a consensual relationship with a student is behavior that is actionable under the provisions of UWS 6, Wisconsin Administrative Code, and under the provisions of the UW-Whitewater Personnel Rules for faculty and academic staff.
Abuse of Power Differential.
Conflicts of interest often arise in a consensual romantic and/or sexual relationship involving a power differential among the participants. Individuals entering such relationships must recognize that:
1. Those who abuse or appear to abuse their power in such a context violate their duty to the UW-Whitewater community. The University will regard it as unethical if employees of University of Wisconsin-Whitewater engage in amorous relations with persons enrolled in their classes or subject to their supervision.
2. Since power differentials exist between UW-Whitewater employees and the persons they evaluate or supervise, a risk of conflict of interest is assumed to exist in a consensual relationship. The person holding the preponderance of power in the relationship is vulnerable to complaints under the provisions of UWS 6, Wisconsin Administrative Code, and under the provisions of UW-Whitewater Personnel Rules for faculty and academic staff.
3. The presence in the classroom of spouses of instructional staff members may not involve a power differential, but it should be understood by the instructor that the conflict of interest implicit in this situation may be a cause for complaint.
Consensual Relationships and Instruction.
UW-Whitewater employees engaged in the instruction of students exercise power over students, when they give praise or criticism, when they evaluate, when they give recommendations for further studies or future employment, or when they confer any other benefits. Amorous relationships between instructor and student are vulnerable to complaint. In such situations there exists the chance that the faculty member will abuse his or her power and sexually exploit the student. Voluntary consent by the student in such a relationship is suspect, given the fundamentally asymmetric nature of the relationship. Moreover, other students and instructors may be affected by such behavior because it places the instructor in a position to favor or advance one student's interest at the expense of others. Consensual relationships may make obtaining benefits contingent on amorous or sexual favors.
Consensual Relationships and Employment.
Many activities do not fall into the formal definition of instruction or employment. Some of these activities also carry the potential for conflict of interest, exploitation, and injury. They include the advising of student organizations and activities, and the administration of student services. It is the intent of this policy that the same standards defined above shall also be applied to these activities.
Implementation
The UW-Whitewater Policy on Consensual Relationships shall be implemented by notifying all members of the UW-Whitewater community of its existence and meaning, and by informing all members of the UW-Whitewater community of the avenues of complaint and redress for those who feel that they have been injured by its violation.
a. The UW-Whitewater Policy on Consensual Relationships is published in both the University and Student Handbooks.
b. Inquiries concerning the implementation of this policy, or to make a complaint, should be addressed to the Executive Director of Equal Opportunities and Human Resources.
c. Those who feel they have been injured or who wish to file formal complaints as the consequence of violations of the UW-Whitewater Policy on Consensual Relations should contact the Affirmative Action Officer.
d. As it is with all other complaints brought under the provisions of the UW-Whitewater personnel rules, the burden of proof in any complaint arising from a violation of the UW-Whitewater Policy on Consensual Relationships is borne by the complainant.
Sexual Assault
Section 940.225 & 948.02 of the Wisconsin Statutes created four degrees of sexual assault based on the the amount of force used by the assailant, the harm done to the victim, and the age of the victim.
First degree sexual assault includes:
- sexual intercourse or sexual contact without consent which inflicts great bodily harm or pregnancy
- sexual intercourse or sexual contact without consent accomplished by using or threatening to use a dangerous weapon
- sexual intercourse or sexual contact without consent while aided by one or more persons by use or threat of force or violence
- sexual intercourse or sexual contact with or without consent with a person under the age of 13
A person can be sentenced up to sixty years for committing first degree sexual assault (Class B felony).Second degree sexual assault includes:
- sexual contact or sexual intercourse by a staff member with a person in a correctional institution, or probation, or on parole
Third degree sexual assault includes:
Fourth degree sexual assault includes:
Consent is defined as words or overt actions by a person who is competent to give informed consent indicating a freely given agreement to have sexual contact or intercourse. A person who is unconscious or sufficiently drunk or drugged or to be unable to communicate unwillingness is not competent to give consent.
WI Statute 947.013: A person can be fined up to $1,000 (class B forfeiture) for harassing or intimidating another person. A person can be imprisoned up to nine months and/or fined up to $10,000 (Class A misdemeanor) if the act is accompanied by a credible treat, or occurs in violation of a restraining order. A person can be imprisoned up to 3 years and 6 months and/or fined up to $10,000 (Class I felony) if the person has a prior conviction for the same act involving the same victim within the last 7 years. A person can be imprisoned up to 3 years and/or fined up to $10,000 (Class H felony) if he or she intentionally gains access to a record in electronic format that contains personally identifiable information regarding the victim in order to commit the act.
WI Statute 940.32: A person can be sentenced from 3 1/2 to 12 1/2 years and fined $10,000-$25,000 (class F felony) for stalking another person.
WI Statute 940.22: Any therapist can be imprisoned up to 12 years and 6 months and fined fined up to $25,000 (class F felony) for having sexual contact with or without consent with a patient or client during any ongoing therapist-patient or therapist-client relationship.
All staff and faculty are mandated to report any known incidence of sexual assault of a student. For the purpose of personal comfort and protection the survivor has the option to file either an anonymous or confidential report.
No report will be made to University Police without the survivor's permission.
Anonymous: Only the survivor's gender, age and that she/he is a UW-Whitewater student will be recorded. The report will be filed in the Dean of Students office.
Confidential: The survivor's gender, age, student status, name and social security number will be recorded. The reporting will be filed in the Dean of Students office. This information will not be disclosed without the survivor's permission. Information reported confidentially is subject to release by court order. For additional information contact the Dean of Students office at 472-1533.
The university offers many programs designed to prevent sexual assault and other related offenses. Although these vary from year to year, they are typically offered in classrooms, residence halls, and through student organizations. These programs are offered for both men and women, and can be designed to meet the needs of a specific audience. For more information, or to schedule a program, contact Marilyn Kile at x1300 ext. 2244, or the University Police at x4660.
If a sexual assault does occur, victims always have the right to report such incidents to the University Police or the Police Department where the crime occurred, and university personnel will assist in this notification when requested. The victim should report the incident as soon as possible to the University Police and Office of Student Life. Timely reporting and preservation of evidence are important for the proof of a criminal offense. A forensic exam can be done in most hospital emergency departments for no charge in the town in which the assault occurred.
Victims may also call the Sexual Assault Response Team (SART) at x1060 at any time of day or night for support information and advocacy. Health and counseling services are also available at the University Health and Counseling Service x1300.
In the event that a student is sexually assaulted, the university will make every reasonable attempt to modify the student's academic and living situations, if requested. Students need to contact the Office of Student Life (x1533) to request these modifications
If the alleged perpetrator of a sexual assault is a student, the victim may file a complaint with the Office of Student Life, requesting an investigation and possible disciplinary action. In the event of such a request, UWS Chapter 17 procedures will be followed. Throughout the process, both the accuser and the accused are entitled to the same opportunities to have others present. In addition, both the accuser and the accused must be informed of the outcome of any institutional disciplinary proceeding. Sanctions that may be imposed following a finding of sexual assault include warning, probation, educational assignments, community service, residence hall contract reassignment or cancellation, suspension and expulsion.
Non-discrimination on Basis of Disability
UW-Whitewater is committed to providing equal opportunity for all persons including qualified persons with disabilities in its educational programs, activities and employment policies in compliance with Section 504 of the Rehabilitation Act of 1973 (as amended). Center for Student with Disabilities, 472-4711.
Domestic Abuse Policy (Student to Student)
Domestic Abuse Definition
"Domestic abuse" means any of the following engaged in by an adult against his or her spouse, former spouse, adult relative, or against an adult with whom the person resides or formerly resided.
1. Intentional infliction of physical pain, physical injury or illness.
2. Intentional impairment of physical condition.
3. A violation of s. 940.225 (a), (2), or (3). (sexual assault)
4. A physical act or threat in conjunction with a physical act, which may cause the other to reasonably fear imminent engagement in the conduct described under sub 1, 2, or 3.
This includes roommates and former roommates in residence halls on campus.
Mandatory Arrest and Domestic Abuse
Wisconsin Statutes 939.621 and 968.075 defines domestic abuse and makes arrest mandatory in certain situations. The statutes also mandate the creation of police department policy and set forth conditions to which such policy must adhere. The remainder of this procedure conforms to and explains points of this law.
Mandatory Arrest
Law enforcement officer SHALL ARREST and take a person into custody if:
1. The officer has reasonable grounds to believe that the person is committing or has committed domestic abuse and that that person's actions constitute the commission of a crime; and
Either or both of the following circumstances are present:
a. The officer has reasonable basis for believing that there is a possibility of continued violence against the alleged victim.
b. There is evidence of physical injury to the alleged victim.
Under the law, the officer does not have to arrest both persons, but should arrest the person whom the officer believes to be the primary aggressor. In determining who the primary aggressor is, an officer should consider the intent of this law to protect victims of domestic violence, the relative degree of injury or fear inflicted on the persons involved, and any history of domestic abuse between these persons, if that history can reasonably be ascertained by the officer.
A law enforcement officer's decision as to whether to arrest MAY NOT be based on the consent of the victim to any subsequent prosecution or on the relationship of the persons involved in the incident. Nor may it be based solely upon the absence of visible indications of injury or impairment.
For more information about the UW-Whitewater Domestic Abuse Policy or the law, contact University Police Services 472-4660.
Drug-Free Workplace (Learning-place)
Congress has enacted the Drug-Free Workplace Act of 1988 which places certain responsibilities on the University as the recipient of federal grants and contracts. Pursuant to federal requirements and in keeping with current University policy, all UW-Whitewater employees are reminded that University rules, policies and practices prohibit the unlawful manufacture, distribution, dispensing, possession or use of controlled substances on all University property and worksites. Any employee who engages in any of these actions on University property or worksites or during work time may be referred to counseling or treatment, and may be subject to disciplinary action up to and including discharge.
Employees who are convicted of any criminal drug statute violation occurring in the workplace must notify their supervisor (e.g., dean, director or department chair) within 5 days of the time of the conviction. Supervisors of employees who are being paid from federal funds must then notify the Dean of Graduate Studies within 5 days of conviction. The dean, in turn, will notify both the federal contracting or granting agency and the appropriate University office within 5 days after receiving notice from the supervisor. The University will take appropriate referral or disciplinary action within 30 days of the employee notifying the supervisor.
Employees who have problems with alcohol or controlled substances are encouraged voluntarily to contact the Employee Assistance Program (EAP)/Student Assistance Program (SAP) coordinator for referral to counseling or treatment programs. Early diagnosis and treatment of chemical abuse is in the best interest of the University and the employee. Voluntary contacts with the EAP/SAP coordinator may remain confidential. The UW-Whitewater EAP/SAP coordinator may be reached at the Health Center, Room 2004 (472-1490).
Emergency Evacuation from Buildings
Students should be familiar with procedures to follow during emergency evacuations from buildings. This is particularly critical for students with disabilities who may need assistance in exiting buildings. Any student needing assistance should please contact their Resident Assistant and instructors during the first week of each semester. For details, see the brochure: "What to do in the Event of An Emergency?"
Campus Fund Raising Policy
All fund raising activities, including raffles, must be approved prior to occurrence by the Center for Leadership Development.
Information on the University policy for campus sales and fund raising may be obtained from the Center for Leadership Development. 472-3191
Grade Appeals
At the University of Wisconsin-Whitewater it is expected that instructors will evaluate students regularly and consistently by criteria and guidelines presented to students at the beginning of each grading period. If a student has reason to believe the grade is incorrect the student may act on that by taking the following steps in chronological order. A complaint which is timely filed under any other student complaint procedure and then referred for processing under these procedures, shall be considered to have met the deadline for filing as a grade appeal.
- Informal Process
- Consult the instructor whose grade is being appealed. This consultation must take place within 7 calendar days of start of classes after the grading period in question.
- If the student/instructor conference is unsatisfactory or if the instructor is unwilling or unable to participate, within 7 calendar days the student may schedule a conference with the chair of the department in which the course was offered.
- After hearing the student's appeal, the chair will attempt to resolve the problem within 7 calendar days.
- If this resolution is unsatisfactory, the student may then, within 7 calendar days after receiving the chairperson's response, submit a written appeal to the Department's Grade Appeals Committee through the chairperson. This will initiate the Formal Appeal Process.
- Formal Process
- The appeal must be in writing and signed by the student.
- The Department Grade Appeals Committee will
- convene to examine the appeal, the response and render its conclusion in writing to the chair, student and instructor, within 14 calendar days of receipt of the appeal.
- While the Grade Appeals Committee cannot require the instructor to change a student's grade, the Committee can recommend such a change to the instructor and to the Dean of the College in which the course is offered.
- Should the student wish to appeal beyond the department, the student may submit the Committee findings and the basis for the further appeal to the Dean of the College in which the course was offered, within 3 calendar days of presentation of Committee findings. The Dean will review the student's appeal and the findings of the Committee, and recommend appropriate action to the department and the instructor within 14 days of receipt of the appeal.
- If this action is unsatisfactory to the student, a final appeal may be made to the Provost who will determine whether a change in grade is to be made within 14 days of receipt of the appeal. The Provost is the only individual authorized to change a student grade without the instructor's permission. However, the Provost may change a grade only when the faculty department committee and the Dean support such a change.
Grievance Procedures (student)Step by Step process for student grievances:
- Problem occurs.
- Within 14 days discuss it with the person whose actions are in question. (Informal).
- If unsatisfied, within 7 days, talk it over with the Department Chair or Supervisor of the person (Informal).
- The Department Chair/Supervisor will attempt to resolve within 14 days (Informal).
- If unsatisfied, student has 7 days to write it up as a formal grievance, including why dissatisfied with recommended resolution, and send to the Dean or Director. (Formal).
- Within 14 days, the Dean or Director will attempt resolution or make the final decision. (Formal).
HIV/Aids Policy
The UW-Whitewater campus mission in regard to HIV/AIDS is to:
- Promote education on the subject of HIV and AIDS.
- Provide services to students and staff, including antibody testing and counseling.
- Protect the rights of individuals in the UW-Whitewater Community.
The UW-Whitewater will respond to the presence of AIDS in the UW-Whitewater community with education, awareness and compassion. Since there is currently no cure for AIDS, the University will focus its resources and efforts on educating its employees and students about AIDS, including precautions necessary to prevent its spread. Other goals of the educational program are to inform affected persons about, and facilitate their access to proper medical, administrative, counseling and other assistance; and to diminish the concerns associated with the disease, with those who have it and with those who may be at risk. Many of the concerns and issues related to AIDS are covered by existing policies. Because of the unique nature of this disease, however, we believe it is advisable to assemble and reiterate the major policies in a special AIDS policy paper.
Education
Education is the primary strategy in preventing the spread of HIV and limiting the consequences of HIV infection. The organization and implementation of effective educational programs about AIDS and HIV infection is a high priority for this campus. In designing the format and content of these programs, the University must recognize and address the rich diversity of people in the campus community, and must provide opportunities for effective learning by people of any age, ability, gender, ethnicity or sexual orientation. The audiences for AIDS educational programs at UW-W include students, staff, and parents of students. All faculty and staff are expected to model non-discriminatory attitudes and behaviors toward persons with HIV infection or AIDS, and shall be expected to provide appropriate support for the effective implementation of AIDS educational programs at this campus. The University has a variety of films and other materials to assist in this educational process.
Admissions
Admissions decisions for persons applying to any credit or noncredit academic program will be made without regard to whether a person has AIDS or is HIV-positive. Such persons will not be treated differently from individuals with any other type of disability.
Classes and Activities
Students with known HIV infection or AIDS will be allowed to attend classes in the regular classroom setting, unless there is evidence of a possible risk to others (e.g., tuberculosis). Such students will be considered eligible for all academic rights, privileges and the full range of services provided to all students, including student housing, food service, and the use of campus facilities. Students with known HIV infection, however, should obtain medical counseling before participating in contact sports, such as football or wrestling, where bleeding is common and there is a potential for the blood-borne transmission of the virus. Instructors in laboratory or other classroom settings, where there is a risk of contamination through needle punctures or cuts to the hands of students, are expected to instruct students in correct techniques to minimize this type of risk. Students exposed to HIV in their educational programs will be evaluated, treated, and provided appropriate medical follow-up in accordance with normal Student Health Center protocols. Office of Student Affairs 472-1051.
Residence Life
Residence/Room Assignment
Students with AIDS, and HIV-positive students will not be excluded from UW-W residential housing. Immuno-compromised students, who require special housing arrangements to protect them from casually transmissible organisms, will be accommodated by appropriate room assignments.
Release of Information
Residence Life staff will do everything within their control to protect the confidentiality of information regarding the status of a student or staff member with AIDS, or who is HIV-positive, if that information is known by the staff. The Director of Residence Life is the authorized spokesperson for responding to any inquiries.
Student Health and Counseling Services
Services
The University Health and Counseling Center has resources available to address the medical, social and psychological needs of students with HIV infection or AIDS. Students needing counseling, medical evaluation, testing or care are encouraged to avail themselves of these services. Health Services also provides anonymous HIV testing. For further information contact 472-1300.
Records
All medical/counseling records are confidential and protected from disclosure except as defined by Wisconsin law. Record keeping will be based on guidelines recommended by the American College Health Association. In no case will an inquiry about AIDS, HIV, testing or related subjects be recorded in an individual's record. There is no record for anonymous HIV testing. If a name associated test is done the student will be informed of the manner in which any record relating to HIV or AIDS is kept.
Reporting/Disclosure
Public health reporting requirements of Wisconsin State law will be met. Aside from statutorily defined exceptions, the student/client retains the total right as to whom information is to be disclosed. If an infected student/client fails to notify a person whom he/she may have exposed to the virus, legal counsel and expert medical consultation will be obtained before any disclosure is made to the exposed individual.
University Sponsored Child Care
Routine screening of children for HIV infection prior to their enrollment in the Children's Center is not considered necessary, except in unusual circumstances, such as a child with hemophilia or an infected parent. Children with known HIV infection will be permitted to enroll in the Children's Center, unless they have medical or behavioral problems which pose a risk for other children and staff. Enrollment by such children will be permitted on a case-by-case basis, following consultation with the parent(s), physician(s) and, if necessary, local or state public health authorities. The confidentiality of a child's medical condition and HIV antibody status will be maintained.
Employment
With respect to employment at UW-Whitewater, HIV-positive individuals or those with AIDS will not be treated differently from individuals with any other type of disability. Existing employment policies are adequate to address issues which may arise relative to persons with AIDS, or HIV-positive persons. These policies are reiterated below.
Hiring
Employment decisions must be non-discriminatory; that is, made on the basis of job related criteria. These criteria include education, training, experience, and mental and physical ability to perform the responsibilities of the position being filled. The University will make reasonable accommodation for persons with disabilities who meet the other job related criteria.
Probationary Periods
All probationary employees will be treated consistently as to their probationary periods. Time off work during probation may extend the probationary period, depending upon the length of the absence and the administrative rules or bargaining contract provisions which apply to each individual's position.
Sick Leave and Leaves of Absence
Sick leave benefits and leaves of absence for illness will be administered in a confidential and non-discriminatory manner according to the applicable administrative rules or bargaining contract provisions. Requests for medical leaves of absence, and applications for income continuation benefits, require a physician's statement justifying the request or application. Care will be taken to preserve the confidentiality of the physician's response.
Counseling
Employees with HIV infection or AIDS who desire counseling are encouraged to use the resources available through the Employee Assistance Program (EAP)/Student Assistance Program (SAP), which provides intake counseling and referral information. All contacts with the EAP/SAP coordinator are completely confidential, and no information will be released to anyone without a written release from the employee.
Personnel Records
Only authorized employees shall process or have access to any employee personnel file or medical record. An employee's health condition is confidential; the employee is not required to inform the supervisor that he/she has a life threatening condition. In the event that the employee does make this information available, precautions will be taken to prevent unwarranted disclosure of information concerning that employee's medical condition. Supervisors who are apprised of an employee's HIV status are expected to respect the confidentiality of that information.
Rehabilitation
The University will provide information about rehabilitation services upon request, and will make reasonable accommodation for persons with disabilities. If an employee requests reasonable accommodation under the State Fair Employment Act or the Federal Rehabilitation Act of 1973, the employee must disclose his/her disability.
Workplace Safety
The University is committed to providing a safe work environment for all employees. In fulfilling this commitment, the University will adhere to the OSHA standards concerning occupational exposure to bloodborne pathogens. Every precaution will be taken to ensure that an employee's medical condition does not present a health and/or safety threat to other employees. Employees who refuse to work with a person who has a life-threatening but non-contagious condition, such as cancer or AIDS, will be informed that this is not a valid excuse for failing to fulfill assigned responsibilities. Employees with such concerns will be referred to health experts where the concerns can be fully addressed.
Medical Separation
Employees will be allowed to work as long as they can maintain acceptable performance and not pose a health threat to themselves or others. Termination or resignation for medical reasons will be considered on a case-by-case basis. If an employee can no longer perform the essential functions of the job, and has exhausted sick leave, annual and personal leave, and any mandated leave of absence without pay, the University will pursue a medical separation which protects the employee's rights to disability benefits from Income Continuation Insurance, Wisconsin Retirement System and Social Security. In no case will employees be treated differently on the basis of specific medical conditions.
Testing
The University does not require a pre-employment blood test for the AIDS antibody, nor will the results of such a test be used in an employment decision.
Implementation
Assurance of Policy Implementation
The Chancellor is responsible for implementation of this policy. The necessary authority has been delegated to the AIDS Task Force to oversee the implementation of this policy. Required support and resources will be made available to the Task Force to carry out this charge.
Student Organization Policy & Procedure
Student organizations granted University Recognition are a vital part of our University community. Student organizations sponsor activities and services which help to improve the quality of student life; provide opportunities for students to meet other students and faculty/staff of the University; and serve as a laboratory for students to practice the skills associated with leadership. Volunteer associations of students who have been granted the privileges of University recognition may be an asset to achieving the University's goals of student learning and retention. It is hoped that all recognized student organizations, as part of the University community, join in helping to create an environment that enables all students to accomplish their educational goals while at the University.The following guidelines have been developed to clarify the relationship between the University and a student organization, and to provide for a consistent application of the criteria for University recognition.
RELATIONSHIP - University recognition of a student organization means that the student organization has completed the requirements for University recognition and is eligible for the privileges extended to recognized student organizations (outlined later in this document). University recognition, therefore, does not imply University endorsement of the activities of the student organization. University recognition also does not imply that the student organization has been granted agency status by the State of Wisconsin, the University of Wisconsin System, or the University of Wisconsin-Whitewater. While faculty and staff members of the University serve in advisory capacities to student organizations, it is presumed that students of legal adult age are adults and, therefore, make and are accountable for their decisions and behavior as individuals and as members of organizations.
UNIVERSITY RECOGNITION: REQUIREMENTS AND PROCESS - The Center for Student Involvement & Leadership is the University office with the responsibility to administer the Student Organization Program, including the University Recognition and Annual Renewal Processes. The requirements and process of obtaining University Recognition are as follows:
ANNUAL RENEWAL OF UNIVERSITY RECOGNITION: REQUIREMENTS AND PROCESS - Each academic year, all recognized student organizations must complete and submit to the Center for Student Involvement & Leadership the Annual Renewal Form. Submission of this form accomplishes two purposes. First, it serves as the organization's official notice to the University that the organization will be active and wishes to continue to receive the privileges associated with University recognition. Second, it provides the Center for Student Involvement & Leadership with relevant information, such as the name of the student president or contact person, name of the advisor, listing of organization officers, and directory information. The requirements and process of Annual Renewal is as follows:
- Attendance at a training session for student organization leaders. A number of these sessions will be held in the fall and you must sign up for them in advance by calling 472-3191. Two representatives must attend. New organizations will view an approved video.
- At least one University faculty or staff member must serve as an advisor to the organization. Submission of the organization constitution, and the constitution of all state, national, or international affiliates (if applicable). Membership requirements in organization constitutions must comply with the UW-Whitewater Non-Discrimination Policy for Recognized Student Organizations (included in this document) unless entitled otherwise under the provisions of Section 86.14 of the regulations under Title IX of the U.S. Education Amendments of 1972.
- Submission of a completed Request for University Recognition Form, which includes a list of organization officers, and signatures of student leader and advisor.
- Submission of a completed Anti-Hazing form signed by student leader and advisor.
CHANGE OF INFORMATION - During the academic year there may be changes in officers, advisor, or constitutions of student organizations. It is the responsibility of each student organization to notify the Center for Student Involvement & Leadership of changes which occur. Available in the Center for Student Involvement & Leadership are Change of Officer and Change of Advisor Forms. If changes are made in the organization constitution, a revised constitution must be submitted to the Center for Student Involvement & Leadership Office.
- All recognized student organizations must send two representatives to a mandatory training program to be held in September. Organizations failing to send representatives to the training meeting, will not have the privileges of University recognition extended until they are able to attend one of these training sessions.
The training sessions will provide students with information about legal liability, campus resources available to student organizations, University policy relevant to student organizations, and a variety of other issues, including: event liability insurance, managing crisis situations, and campus publicity resources. The Annual Renewal Forms will also be distributed at this training session.
- At least one faculty or staff member of the University who agrees to serve as an advisor to the organization for the upcoming academic year.
- Completion and submission of Annual Renewal Form and the signed Anti-Hazing Policy Form by the date designated.
NOTIFICATION OF UNIVERSITY RECOGNITION AND ANNUAL RENEWAL - Once a student organization has completed the University Recognition or Annual Renewal Process, the organization's request for recognition or renewal will be reviewed by staff in the Center for Student Involvement Office. If the membership requirements for the organization adhere to the University's Non-Discrimination Policy for Recognized Student Organizations, if the organization has no outstanding bills with the University, and the student organization is in good standing with the Center for Student Involvement & Leadership, the organization will be granted or extended the privileges of University recognition. At this time, a letter will be sent to the student contact person and the advisor(s) indicating that the organization is in good standing and is extended the privileges of University recognition.
NOTIFICATION OF ADVISOR APPOINTMENT - Faculty or staff members serving as advisors to recognized student organizations will receive a letter from the Assistant Chancellor for Student Affairs. The letter serves as an appointment letter, acknowledging the official capacity in which that faculty or staff member will serve as the advisor to a student organization.
PRIVILEGES OF UNIVERSITY RECOGNITIONAll student organizations granted University recognition shall be extended the following privileges:
- The eligibility to use University facilities and/or grounds for the purpose of sponsoring meetings and events for members and the campus community.
- Access to services extended to recognized student organizations. These services include, but are not limited to: Cashier Accounts, Computer Center services, Duplicating Center services, access to equipment as outlined in room use policies, campus mail, inclusion in the Directory of Center for Student Involvement & Leadership, label request, on-campus fundraising, computer use, and many other services.
- Eligible for access to a variety of publicity resources to promote the organization and its activities. These sources include: UC display cases, UC banners, sign boards, Main Street banners, listing in UW Reporter, use of bulletin boards, inclusion of organization events open to campus community on Campus Event Listing, online calendar and bulletin board, sidewalk chalking, reduced rates for electronic sign board, and other sources.
- Inclusion on the Student Involvement Inventory and access to information about interested new students. Inclusion in annual Student Organization Fair offered during the Fall semester.
- Unit participation in activities such as intramurals, Homecoming, and other UW-W sanctioned events.
- Eligible for office space and file drawer space, on a space available basis, and use of student organization resources.
- Assignment of mailbox in the Center for Student Involvement & Leadership Office.
- Access to Center for Student Involvement & Leadership staff to assist with issues related to organization development, and the invitation to participate in any and all optional skill training offered for student organization leaders.
- Eligibility for individual leadership awards and organization performance awards, and inclusion in the annual Student Involvement Awards Ceremony.
EXPECTATION OF RECOGNIZED STUDENT ORGANIZATIONSAs members of the University community, recognized student organizations are expected to meet certain standards of behavior. The minimum standards are:
- To conduct all organization activities in accordance with federal, state, and local laws, as well as in compliance with the University of Wisconsin System and UW-Whitewater policy.
- To complete all requirements for University recognition and Annual Renewal.
- To communicate with Organization Advisor on a regular basis.
- To provide the Center for Student Involvement & Leadership with appropriate constitutions, forms, officer names, and advisor signatures.
- To help create an inclusive environment at UW-Whitewater, and to conduct organization activities which do not inhibit members from obtaining their educational goals.
UW-WHITEWATER NON-DISCRIMINATION POLICY FOR RECOGNIZED STUDENT ORGANIZATIONSThe University of Wisconsin-Whitewater is committed to the concepts of equal opportunity, non-discrimination and diversity, and recognizes a special obligation to prepare men and women of all cultures, orientations and abilities to accept the responsibilities as leaders of tomorrow. Consistent with this, all recognized student organizations must comply with the concepts of nondiscrimination and equal opportunity when recruiting and selecting members. In addition, the University recognizes the important role that student organizations play in this educational process; and is committed to non-discrimination in the recruitment and selection procedures of University faculty and staff members who will, ultimately, serve as advisors of recognized student organizations.
As part of the criteria for University Recognition, all student organizations must adhere to the concepts of non-discrimination and equal opportunity as they relate to race, color, gender, creed, religion, age, ancestry, national origin, disability, sexual orientation, pregnancy, political affiliation, marital or parental status, Vietnam-era veteran status, or arrest and conviction record, in their educational programs and activities. In holding with the tenets of non-discrimination, the University stresses the importance of eliminating discriminatory and/or culturally insensitive language, behavior and content from University sponsored activities and urges all recognized student organizations to cooperate in this effort.
UW-WHITEWATER ANTI-HAZING POLICYStudents, student organizations, athletic teams and other student groups of the University of Wisconsin-Whitewater community are strictly prohibited from engaging in any type of hazing activity. Hazing is defined as "any action taken or situation created, intentionally, whether on or off campus, that produces mental or physical discomfort, embarrassment, harassment, or ridicule in relation to initiation or admission into, or affiliation with, a University recognized or affiliated group." This includes any action that endangers the health or well-being on an individual, is personally degrading, has an adverse effect on the academic performance of the student, or which violates any federal, state or local statute or University policy. Individual or group consent to a hazing activity in no way validates the activity or excludes those perpetuating it from being charged with a crime.
Individual members, organizations and groups who violate this policy are subject to University disciplinary action, as set forth in the University of Wisconsin-Whitewater Student Non-Academic Disciplinary Procedures under UW System Administrative Code, Chapter 17. This document is available for review at the Office of Student Affairs, the Whitewater Student Government Office, or at the Library Reserve Desk.
Additionally, any University student organization, group or individual student violating this policy or the Wisconsin Statue on Hazing, is subject to sanctions that may be imposed by the judicial or coordinating body of which the organization is a constituent member and/or a court of law. The Wisconsin Statute on Hazing, 948.51, is available for review at the Center for Student Involvement & Leadership Office, the Library Reference Desk, or from your state representative.
Examples of activities or situations that could meet the definition of hazing include, but are not limited to, the following:
Evaluation of what specific conduct may constitute hazing shall be made with reference to what a reasonable person might consider hazing under those particular circumstances.
- Keeping the date of initiation/induction a secret; requiring signatures for initiation.
- "Kidnapping" of any member, leaving members stranded in a remote location to find their way home, or scavenger/treasure hunts.
- Any form of forced physical activity and/or exercise, whether extreme or not (i.e. push-ups, sit-ups or other calisthenics, runs, walks, etc.).
- Physical abuse such as paddling, hitting, beating, slapping, pushing or striking.
- Marking or branding.
- Personal servitude of any kind (i.e. phone duty, cleaning, yard work, doing errands, etc.).
- Forcing or encouraging ingesting of any type of liquid or solid matter, edible or non-edible (i.e. alcohol, chewing tobacco, goldfish, raw onions, spoiled food, dirt, etc.).
- Requiring the carrying of any item around campus, such as paddles, rocks, books, shields, etc.
- Requiring the wearing of unusual, embarrassing or uncomfortable clothing.
- Sleep deprivation or requiring anyone to sleep anywhere other than their own residence or bed.
- Preventing personal hygiene, communication with certain groups, and/or restricting places that new members can go on campus or in the community.
- Verbal abuse such as yelling or screaming or labeling with silly or embarrassing nicknames.
- Any activity that interferes with a student's academic pursuits (class attendance, studying, etc.).
- Requiring or suggesting that members vandalize, destroy or steal property or commit crimes.
- Requiring anything of one group of members that is not required of another.
Enforcement of the UW-Whitewater Anti-Hazing Policy shall be the administrative responsibility of the Office of Student Affairs, University Center Room 253, and the Center for Student Involvement & Leadership, University Center Room 264. Individuals or groups seeking additional information about this policy or reporting possible violations should contact staff in the Center for Student Involvement & Leadership, 472-3191.
Posting Policy
Co-Sponsored/University Supported
These general guidelines exist to clarify the parameters to which individuals and groups are subject when they post printed material in or on any of the University buildings and grounds. For the purposes of this policy statement, printed material shall refer to posters, flyers, pictures, signs, brochures, and other such materials of this nature. Building Supervisors may determine other guidelines that would better address the needs of their buildings. Individual building guidelines must comply with the general guidelines.
The authority for this policy is derived from the Wisconsin Administrative Code, University of Wisconsin System, Chapter UWS 18.06 (17).1. Bulletin boards shall be the only place where printed material shall be posted. University buildings, other vertical surfaces (benches, walls, etc.) and trees are not to be utilized for the posting of materials.2. Printed materials designed to promote the consumption of alcoholic beverages, or any printed materials that use profanity, are offensive, or imply discrimination or harassment will not be permitted. The determination of what is appropriate shall be made by the University Center Associate Director and/or the appropriate Building Supervisor, in accordance with the University, UW System, or other laws/policies.3. The sponsoring organization's name shall appear on all printed materials.<p>4. It is the responsibility of each Building Supervisor, or designee, to allocate and administer bulletin board space within the respective building.Each Building Supervisor shall allot bulletin board space for general student organization use and for community use. Bulletin board space for colleges, departments, administrative offices, and other uses shall be determined by the respective Building Supervisor in consultation with the units affected. Working together with the Building Supervisors in class buildings, each academic department will identify bulletin boards to be used for departmental and student organization notices. All remaining bulletin boards and those not identified for departmental use shall be open for public posting within stipulation of the policy.
Bulletin boards in the academic department/college administrative areas are for departmental/college use unless otherwise identified by the department/college and the Building Supervisor.
All bulletin boards shall be adequately identified as to their authorized use.5. Facilities Planning and Management (FPM) staff shall remove daily (except in the University Center, Esker, Drumlin, Moraine, and Residence Halls) any printed materials that are improperly posted, outdated, promote the consumption of alcohol, or imply discrimination or harassment. These printed materials (except outdated material) shall be forwarded to the appropriate Building Supervisor who will send them to the University Center Associate Director for action.
FPM staff shall clear all general bulletin boards once per semester, unless determined otherwise by the Building Supervisor . All materials shall be discarded.
FPM staff shall remove these above mentioned materials from all outdoor bulletin boards or kiosks.
Table Tents (in buildings other than the UC)
Table tents or other materials that may be appropriate to distribute on table tops, are permissible in certain facilities, provided the requirements set forth in items #2 and #3 of the Bulletin Board Police policy are met. Individuals or groups wishing to distribute table tents should contact the appropriate Building Supervisor.
The Office of the Assistant Chancellor for Administrative Services will provide the University community with the names/locations of Building Supervisors at least annually during the Fall Semester. A list of all Building Supervisors will be provided to the Office of Campus Activities and Programs each Fall Semester. In addition, the Building Supervisor shall place a small announcement on each bulletin board that falls within the purview of this posting policy, identifying the name and location of the Building Supervisor and any posting regulations specific to the building. 472-3191
Residence Halls, Posting Policy
Advertisements may be posted in the residence halls according to established guidelines. Before posting, all advertisements must be approved and stamped by Residence Life staff. Campus organizations and University offices may have one sign posted on each wing. Political organizations and commercial vendors may have one sign posted in each hall lobby. Any group that violates these procedures may lose their privilege to post in the future. The guidelines are as follows:
1. The name of the person/organization sponsoring the event or activity must appear on all advertisements.2. Signs should not be larger than 18" x 24".3. Items should be counted out, bound together and labeled with the number (9 for the low-rise halls, 20 for each tower of Wells).4. Items should be distributed to each residence hall, and can be done in one of two ways:
6. Any signs which imply the use of alcohol, use profanity, are offensive, or imply discrimination or harassment will not be approved. Examples of things that will not be approved are wet t-shirt contests, sexy legs contests, offensive language, cursing, nude pictures, happy hours, free beer, wine & cheese parties, anything sponsored by a beer/alcohol company, or anything demeaning towards: men, women, or people of different races, cultures, lifestyles, religions, etc.Questions about this can be directed to the Office of Residence Life at 472-5274.
Residence Hall / Mail Distribution PolicyIndividuals and organizations that wish to distribute mail through the residence hall mailboxes may do so by addressing each item to the individual or to the occupant with the correct address. Bulk mailbox stuffing without addresses will not be permitted, except for the following:1. Official notices from University offices.2. Recognized student governance groups (Whitewater Student Government-WSG and Residence Hall Association-RHA) may distribute mail, designated for residence hall mailboxes, without address labels if the following guidelines exist:a. Student government mailings must be limited to announcements and/or informational items pertaining to policy or shared student governance issues.b. Student government group mailings must be approved by the WSG Senate (involving WSG issues) or by the RHA Assembly (involving RHA issues).c. Mailings designated for residence hall distribution must be submitted on the organization's letterhead or include an identifying logo.
d. A copy of the mailing must be submitted to the Office of Residence Life for approval prior to distribution.e. Mailings must be counted and separated by hall. It is the responsibility of the student government group to deliver mailings to the front desk of each hall during operating hours.
for comments
Last Revised on August 3, 2000.
url: http://www.uww.edu/stdhdbk
