Frequently Asked Questions

Frequently Asked Questions - Students

What is the definition of a student employee?

A student employee is anyone employed by the University of Wisconsin-Whitewater whose primary purpose for being at the University is to obtain an education. This includes anyone who attends an educational institution and is employed by UW-Whitewater during seasonal breaks.

To be eligible for student employment, students must:

  • Be a U.S. citizen, national, or eligible non-citizen.
  • International students are eligible for on-campus Regular Pay positions and are limited by law to a maximum of 20 hours per week during the academic semesters.
  • Be enrolled in an educational institution at least half-time (6 undergraduate credits; 4.5 graduate credits) during the academic year. Any exceptions must be approved by the Director of Human Resources & Diversity.
  • Students 17 years of age or younger must submit a work permit on file with Human Resources & Diversity each time they are hired.
  • Males between the ages of 18 - 25 are required to register with Selective Service at http://www.sss.gov.

What is Work Study?

Federal Work Study is a need-based aid program that is awarded to students who have demonstrated financial need. This program is available to citizens or permanent residents of the United States. Students who receive a Federal Work Study allocation as a part of the financial aid package are eligible to apply for jobs on campus. Students can earn up to the amount listed on their award letter.To receive Work Study, students must complete the Free Application for Student Aid (FAFSA) to apply for financial aid and demonstrate financial need. Students should contact the Financial Aid office for assistance.

Do I have to work, or will I simply receive a check, for my Work Study?

Work Study resources must be earned in qualifying Work Study jobs. You will not automatically receive a check for the awarded amount.

If I have been awarded Work Study, am I guaranteed employment on campus?

No, receiving Work Study does not guarantee that you will be hired on campus. It is your responsibility to secure employment in a campus job. To view a listing of available campus jobs, visit Hawk Jobs.

If I don't receive Work Study, am I eligible to work on campus?

Yes. In fact, about 80% of the on-campus student jobs do not require Work Study. These positions are called Regular Pay positions.

Can I use my Work Study if I work for Chartwells/University Dining?

No. While Chartweells/University Dinning jobs are on campus, they are a separate employer. Therefore, you are not eligible to use your Work Study allocation for these positions.

I am an international student. Can I get a job and work while attending the University?

International students are eligible for on-campus Regular Pay positions only and are limited to work a maximum of 20 hours per week during the Fall and Spring semester. They may wok up to 40 hours per week during the summer and the weeks when there is not a full schedule of classes. Please refer to this ACA Calendar.

Can I work on campus during the summer and semester breaks?

Based on need, many departments employ students during the summer and break periods. To be eligible for student employment during the summer, you must be enrolled as a student for the following Fall semester in an educational institution.

How am I paid for on-campus employment?

Students are paid every other week during the period of employment. Students are required to receive their pay via direct deposit. Please refer to the pay calendar for specific pay dates.

How many hours can I work in a day?

Students are not limited to a specific number of hours per day. However, they are limited to a total of 25 hours per week (20 hours per week for international students) during the Fall and Spring semesters.

Frequently Asked Questions - On-Campus Employers

How do I promote vacant positions to UW-Whitewater students?

Students are using UW-Whitewater's online job board, Hawk Jobs, to view opportunities for employment. This is the only central listing of student jobs and is the best way to inform students of the opportunity to work for your department.

How do I post a position on Hawk Jobs?

Simply forward an announcement to Career@uww.edu, and staff in Career & Leadership Development will post the position for you. If you would like, Career & Leadership Development staff can also give you access to Hawk Jobs for you to post your own positions at your convenience. If you would like to be trained to post your own job openings on Hawk Jobs, contact Career & Leadership at Career@uww.edu and they will work with you to set up and use your account.

Where can I find the rules governing student employment?

The Student Employment Policy Manual is the complete set of current rules governing on-campus student employment. The most recent copy of the manual is linked within the On-Campus Employers section on this website.

Frequently Asked Questions - Off-Campus Employers

How do I promote vacant positions to UW-Whitewater students?

Students are using UW-Whitewater's online job board, Hawk Jobs, to view opportunities for employment. This is the only central listing of student jobs and is the best way to inform students of the opportunity to work for your organization.

How do I post a position on Hawk Jobs?

Simply forward an announcement to Career@uww.edu, and staff in Career & Leadership Development will post the position for you. If you would like, Career & Leadership Development staff can also give you access to Hawk Jobs for you to post your own positions at your convenience. If you would like to be trained to post your own job openings on Hawk Jobs, contact Career & Leadership at Career@uww.edu and they will work with you to set up and use your account.

Are there jobs that UW-Whitewater will not post on Hawk Jobs?

Yes, the following types of jobs will not be posted on Hawk Jobs:

  • Jobs that do not clearly indicate the employing organization's name in any employment opportunity information.
  • Jobs that require prospective employees to purchase products/services contigent upon their employment.
  • Jobs in private homes or with private individuals.
  • Jobs within organizations that have been judged by a court of law in the United States as being engaged in illegal activities.
  • Jobs in organizations involved in strikes and hiring for positions which are included in the affected bargaining units.
  • Jobs in the adult entertainment industry.