L&S Student Travel Awards
1. Program Goals/Activities
In order to support and encourage research by our most talented undergraduate researchers, the College of Letters and Sciences is supporting the Undergraduate Research Travel Award program. The specific goal of this program is to provide support for students to travel with a faculty mentor to a national, international or (less preferred) regional professional conference to formally present their research (as part of either a panel or a poster session). This program is intended to complement the experience students gain by presenting at NCUR through the support of the Undergraduate Research program. It is particularly suitable for students who have already presented at NCUR.
Only students enrolled full time in a College of Letters and Sciences major are eligible. They must be juniors or seniors and have a UW-Whitewater cumulative GPA of 2.75 or higher. Mentors must be College of Letters and Sciences tenure-track or tenured faculty or academic staff members holding at least a 50% appointment. Students who qualify may request a maximum of $800 to support their registration, travel, and related expenses. A maximum of 10 student awards are available each fiscal year. Support for faculty travel should be requested through the College Professional Development Plan, or funded extermurally. If there is an excess of grant applications, the following criteria will be considered in awarding travel grants:
- Student GPA
- Role of student in research project/scholarly activity and presentation
- Student interest/success in research (participation in the UW-Whitewater Undergraduate Research Program for multiple years and work toward a research-based honors thesis are especially relevant here)
- Faculty history of successful mentoring of research students (including student authorship on publications, student conference presentations or other relevant activities)
- Distribution of funds among mentors and departments/programs
- Travel arrangement is cost effective
3. Deadline and Application Procedure
Requests will be accepted on a rolling basis but application materials must be received no later than 90 days before the scheduled conference travel. Because of official university policy, ALL travel arrangements must be completed with the Fox World Travel Agency. Therefore, applicants should NOT finalize travel arrangements (i.e., purchase plane tickets, register for conference, etc.) with other vendors as official policy will no longer allow them to be reimbursed. Should you have any questions about this travel policy, please refer to UW-Whitewater's Financial Services Policies about travel at http://www.uww.edu/adminaffairs/finance/accounting-services/travel. For general questions, please inquire with the Travel Office by email email@example.com or call (262) 472-1331. All airfare must be purchased using the Concur booking tool or by calling Fox World Travel 866-230-8787. PLEASE inquire with the Travel Office with any questions on traveling and/or have the appropriate assistance when dealing with business concerning travel. If policies are not followed you WILL NOT BE REIMBURSED.
Faculty must submit L&S Travel Award application on behalf of their student presenters using the form available here. Please also paste copies of the student's unofficial transcript, student's CV, a description of the research project/scholarly activity to be presented (highlighting the student's role), and a brief mentor CV into the Word file containing the form. Also provide a copy of the preliminary conference program that lists the student's role as a presenter. In special cases, where such documentation is not yet available when applying, an exception may be considered. However, in order to receive the award, such documentation MUST be provided. Please e-mail the complete application file as an attachment, to the Undergraduate Research Program (firstname.lastname@example.org) as early as possible. When sending the respective email, please insert "L&S Student Travel Award Application" in the subject line. The Director will make recommendations to the L&S Associate Dean. Award decisions will be announced by e-mail as soon as possible and awards are available until funds are exhausted.
All out of state travel must receive prior approval from the College. Please complete the two page form provided here and submit it to Associate Dean Frank Goza (Laurentide 4101) for approval before out of state travel commences.
Travel must be completed and reimbursement forms submitted by June 20 of the academic year in question. All reimbursements must follow state and UW System guidelines as described by the UW-Whitewater Travel Information Office. All forms must be turned in the Undergraduate Research Program office, Andersen Library 2115, via hard copy. Please see our FAQ page for additional information: FAQ.