Policy approved: May 8, 2006

Source: Office of the Chancellor
 

1.0 BACKGROUND
 

The following policy has been established to ensure that the service of alcoholic beverages at the university is in compliance with all state and federal laws. The policy also reflects the university's philosophy that the service of alcoholic beverages must promote and encourage the responsible use of alcohol.
 

2.0 POLICY
 

2.1 The use or possession of alcoholic beverages is prohibited on university premises, except as expressly permitted by the Chancellor (or designate) as defined in this policy, in accordance with s. UWS 18.06(13)(a), Wis. Adm. Code (copy attached). Without exception, alcohol consumption is governed by Wisconsin Statute Chapter 125.
 

2.2 The University Food Service Contractor shall act as the authorized agent for the University and provide all alcoholic beverage sales and services for the campus. The only exceptions are the Director of the ILY Auditorium is authorized to provide alcoholic beverage sales and services for events in the ILY Auditorium and the University Center Rec Center Coordinator is authorized to provide alcoholic beverage sales in the Recreation Center of the James R. Connor University Center.
 

2.3 The Chancellor has established the following designees to administer and interpret the Alcohol Beverage Service Policy; the Director of the James R. Connor University Center for the James R. Connor University Center, academic buildings and university grounds and the Director of the ILY Auditorium for the ILY Auditorium.
 

2.4 Alcoholic beverages will be served only at such times and conditions consistent with local, state, and federal regulations governing such service.
 

2.5 Non-alcoholic beverages and food, including non-salted items, which have been purchased from or provided by the University Food Service Contractor, must be available where alcoholic beverages are served. It is the responsibility of the sponsor, under the guidance of the authorized university designee (as defined in 2.3) to ensure that the appropriate amounts of food and beverage are available for the anticipated attendance.
 

2.6 All alcoholic beverages must be consumed within the designated area in which they are sold, catered, or served.
 

2.7 The "carry in" or "carry out" of any type of alcoholic beverages to or from activities or programs is prohibited. The sponsoring department or authorizing university administrative designee (see 2.3) may further restrict “carry in” or “carry out” of all beverages.
 

2.8 Sponsors of functions that permit attendance of underage individuals, under the guidance of the authorized university designee (see 2.3), must make adequate provisions to monitor the serving and consuming of alcoholic beverages.
 

2.9 Alcoholic beverages may be served only in those areas in campus buildings and on campus grounds having appropriate and adequate facilities for the service of alcoholic beverages and for the control of persons to be served
 

2.10 The co-sponsorship of programs by an alcoholic beverage vendor must be in compliance with the campus Corporate Sponsorship Policy. The promotion of alcoholic beverages through reduced cost is prohibited on campus. Any promotional signage must emphasize the event and the sponsorship must be secondary.
 

2.11 State and federal laws prohibit the resale of alcoholic beverages for profit except by the licensee and tax stamp holder. Therefore, the university under any circumstances cannot return proceeds from the sale of wine, beer, or alcohol to the sponsoring department, person(s) or organization.
 

2.12 Under ordinary circumstances, alcoholic beverages will be served or sold only by a certified bartender on a by the drink basis (16 oz. maximum) except that wines by the bottle or carafe and alcoholic punches may be furnished at appropriate functions. Exceptions to this policy may be approved by the appropriate university designee (see 2.3).
 

2.13 The practice of tailgating, which may include the responsible consumption of alcoholic beverages by individuals of legal drinking age, is allowed in parking lots 11, 22, and 24 and other university-designated areas in conjunction with organized Intercollegiate Athletic events. Tailgating will be permitted on the day of the athletic event three hours prior to and two hours after. The only fire allowed is within a grill-cooking receptacle. Permanent signage addressing the prohibition of alcohol will be placed within the confines of spectator athletic facilities. Spectators at these events must be informed that alcohol is not allowed in these facilities.
 

2.14 During University related events, where alcohol is provided, either on a cash basis or complimentary to participants of legal drinking age, each University employee must consider him/herself “off the clock” (not working) and not return to work while under the influence of alcohol.
 

2.15 Alcohol is prohibited at all events sponsored by student organizations. See the list of UW-W student organizations.
 

2.16 Outdoor events, where alcoholic beverages will be served, must have proper fencing or adequate barriers to allow for monitoring of distribution of alcohol. Sponsors are responsible for any cost of fencing or barriers needed to monitor the distribution of alcoholic beverages during outdoor events.
 

3.0 ADMINISTRATION
 

3.1 As part of the room reservation process, an individual must be designated as the responsible person for the event. If alcohol is to be served, this designated person will be required to sign a registration form, indicating an understanding and acceptance of the stated university alcoholic beverage policy. The university designee (see 2.3) is responsible for notifying University Food Service that this statement has been signed prior to the disbursement of alcohol.
 

3.2 It is the responsibility of the University food service contractor, ILY Auditorium and University Center staff to make proper identification of persons eligible to be on the premises to purchase or consume alcoholic beverages. Proof of age will be required at functions where alcoholic beverages are served. The type of identification required will be the official Wisconsin I.D., valid passport or a driver's license with picture.
 

3.3 Bartenders employed to serve/sell alcoholic beverages will be at least the minimum age required by state statute and possess a bartender's certification. A licensed bartender needs to be in attendance at all events in which alcohol is served.
 

4.0 SPONSOR RESPONSIBILITIES
 

4.1 Individuals or groups that sponsor functions in university facilities must be provided the alcoholic beverage policy and guidelines. Sponsors must accept responsibility for monitoring behavior and adhering to the university alcoholic beverage policy. The sponsors must accept financial responsibility for any theft or vandalism associated with the sponsored event.
 

4.2 Sponsors are expected to maintain responsible standards concerning the use of alcoholic beverages at the event. Any use leading to offensive behavior or disorderly conduct will result in the immediate dismissal of service to the individual(s) involved and/or to the sponsoring group. Further disciplinary action may be taken if necessary (via UWS Chapter 17 or criminal action). In addition, facility use privileges may be suspended for a period of time. Any repeated violation will be cause for facility use denials as well as recommended sanctions.
 

4.3 Sponsors are responsible to ensure that advertisement of events where alcohol will be served shall follow current university posting policies. If necessary, this posting policy will be provided to the sponsor by the appropriate university designee (see 2.3).
 

5.0 The James R. Connor University Center, ILY Auditorium and Residence Life will develop specific implementation policies within the University policy.

Web Development Team-UW Whitewater For comments: webmaster@uww.edu. Last Web revision on March 10, 2011 by cmw. URL: http://www.uww.edu/uwwhdbk/alcpolj.htm