UW-Whitewater University Handbook
Textbook Rental Guidelines
SOURCE: Office of the Provost and Vice Chancellor for Academic Affairs
The Textbook Rental adoption policy requires that titles normally be retained
for a three year period.
Books are not automatically updated when a new edition becomes available.
A request for a new edition may be submitted as a new book order, subject
to the three year adoption policy.
A request for a new text may be submitted as a new book order: 1) when
a new edition of an existing text becomes available; or b) when the existing
text goes out of print.
Books will be purchased from used book companies when available. A request
for all new books will be evaluated on an individual basis.
The book designated as the main textbook for a course will not be subject
to any maximum dollar amount. There is a $10 minimum for any book
purchased for the Textbook Rental Service.
If multiple texts are used in a course, the total dollar value at list
price may not exceed $80. A request for multiple texts exceeds a total
of $80 may be submitted to a faculty textbook advisory committee for review.
Supplemental texts not covered by the Textbook Rental guidelines may be
ordered through the University Bookstore to be purchased by the students.
When a new book is adopted for a course or section, the existing text used
by that instructor or the previous instructor will be discarded. Options
Selling books to used book companies.
Selling books to students at a reduced rate.
Sending books to the academic department upon request. These requests are
subject to limitations determined by the wholesale value of the book.
Sending books to the Reserve Library in accordance with their policies.
Any textbook that has not been used for three years will be discarded
upon notification of the department chairperson. Exceptions may be
submitted in writing to the Textbook Rental Director.
Textbooks for graduate courses, workshops, seminars and other one-time
offerings are not available through Textbook Rental.
The following existing practices will remain in effect.
C. GENERAL POLICY
Textbooks for workshops, seminars and one-time offerings are not available
through textbook rental.
Fines, $10 for the first book and $1.50 for each additional book.
Incompletes. The textbook rental office must be notified if any books are
needed for an incomplete in a course. Books must be returned upon completion
of the course.
Any book from the textbook rental department may be purchased at a discount
during the advertised periods. These times occur approximately 30 days
after the start of a semester and end approximately 20 days prior to the
last day of classes. Summer school purchase periods will be one week from
the start of classes and end one week prior to the end of classes.
The discount of 10% on any book less than one year old, 20% on any book
one or two years old and 30% off any book three years or older. The discount
will be applied to the retail price of the book at the time it was last
purchased by the textbook rental department.
Those who wish to purchase books at other times of the year must pay the
full retail price of the book at the time it was last purchased by the
textbook rental department.
Students must pay for all textbooks, audio CDs and CD-ROMs that are not
returned to the textbook rental. Discounts will be applied if applicable.
A full refund will be given if the materials are found and returned within
30 days. A refund on materials returned after 30 days will be at the discretion
of the textbook rental supervisor.
For books removed from inventory: Books which are checked out by students
and that have been subsequently removed from the Textbook rental Inventory
must be returned to avoid being billed for the retail price of the books:
Within 30 days of the end of the semester that the book was last used,
Within 30 days after the completion of an incomplete that required the
use of the discontinued book.
Discarded books may not be returned for credit in lieu of purchasing the
books if they do not fall under the guidelines set forth in (1) and (2)
Marking in a new book will result in a fine ranging from $2.00 up to the
replacement cost of the book.
Graduate students are not allowed the use of the textbook rental area unless
they wish to purchase a book.
Desk copies will be requested for faculty when a new adoption is placed.
A faculty member may check out one copy of the book being used in the courses
being taught that semester. These books must be returned at the end of
the semester, or when the desk copy is received.
ALL MATTERS OF DISAGREEMENT IN EITHER GUIDELINES OR PRACTICES ARE TO
BE DIRECTED TO THE TEXTBOOK RENTAL COMMITTEE.