UW-Whitewater University Handbook


Last policy revision: 9/10/03

Incomplete Grade

SOURCE: Office of the Provost and Vice Chancellor for Academic Affairs

If a student has been doing satisfactory work until near the end of a term, and then because of illness or other unavoidable circumstances has been prevented from completing the work, the instructor may give the student an "Incomplete" and extend the privilege of completing the work by a later date. In no case should the "Incomplete" be given to students who, through their own fault, failed to complete the requirements of a course on time or who failed to report for the final examination as scheduled.

By action of the Faculty Senate, when a faculty member issues an incomplete, a contract must be made with the student specifying the work needed to complete the course and the date by which the work is to be submitted. Copies of the contract are to be distributed as follows: one to the student, one to the Registrarís Office and one is to be kept by the issuing faculty. Contract forms are available from the department office and Registrar's Office.

For undergraduate students the grade change forms must be submitted to the Registrarís Office no later than one full week before the start of exams for the next term (excluding summer and winterim); graduate students have one calendar year. However, the faculty member may assign a shorter period of time. The "I" grade will carry 0 honor points and will not be computed in the G.P.A.

If a grade change is not received by the deadline, the "I" grade will automatically be changed to an "F" grade with both the semester and the cumulative grade point averages adjusted accordingly. (See Section IV-E for grade changes after the deadline). An "F" grade may not be changed back to an "I" grade.

Faculty may extend the make-up deadline by submitting a specified date in writing to the Records Department of the Registrar's Office at least one week prior to the termination of the make-up period.
 

Progress Grade -- Use of the Grade "P"

SOURCE: Office of the Provost and Vice Chancellor for Academic Affairs

If a course has been designed to extend beyond the end of the term so the grades cannot be submitted by the published deadline, a progress (P) grade may be used. It may also be used for thesis and for field study courses when, through no negligence by the student, the faculty member determines that an extension of time is warranted. However, use of this grade must be confirmed with the Associate Registrar-Records before issuance to be certain its use is more appropriate than the incomplete (I) grade (Section V-E).

When a faculty member issues a progress grade, a contract must be made with the student specifying the work needed to complete the course and the date by which the work is to be submitted. Copies of the contract are to be distributed as follows: one to the student, one to the department chairperson, one attached to the grade sheet for the Registrar, and one is to be kept by the issuing faculty. If the student is not on campus to sign the contract, two copies should be attached to the grade sheet. Contract forms are available from the department office and Registrar's Office.

For undergraduate students the progress grade must be made up by the end of the next semester; graduate students have one calendar year. The faculty member may assign a shorter period of time. HOWEVER, THE DEADLINE IS AUTOMATICALLY A MAXIMUM OF 30 CALENDAR DAYS FOR ALL STUDENTS PLANNING TO GRADUATE IN THE TERM FOR WHICH THE "P" GRADE HAS BEEN ISSUED. The "P" grade will carry 0 credit points and will not be computed in the G.P.A.

If a make-up grade is not received by the deadline, the "P" grade will be changed to an "F" grade with both the semester and the cumulative grade point averages adjusted accordingly. (See Section IV-E for grade changes after the deadline). An "F" grade may not be changed back to a "P" grade.

Faculty may extend the make-up deadline by submitting a specified date in writing to the Records Department of the Registrar's Office at least one week prior to the termination of the make-up period.


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