Updating Faculty Tutorial

Depending on your user access, you might not have access to everything you see in this

tutorial. Rest assured you will have access to everywhere you are directed to go to.

1.

Navigation Bar

The main navigation bar in collage will have

Home

,

Site

,

Content

, etc. Click on

the tab labeled

Content

to start moving through collage.

2.

Navigation Submenus

Once you are in the

Content

menu

(Content in the Navigation menu will be

highlighted), you want to click on the

down arrow next to

Deploy Folders

to

activate the drop-down menu.

From this drop-down menu, select the option

Contribution

. This will take you to

the Contribution section of collage.

3.

Finding the directory folder

In the left column, you will want to click the plus

sign next to the folder

cls

to display all the

subdirectories. From here, you will want to select

the

directory

folder to bring up the list of all faculty

members.

When you select the folder, on the right side of the

page a list of all the subfolder and files will appear.

From here you can either add a page, delete and

page or edit a page. The next three sections will

take you through all of your available options.

Adding a member to the directory

Once in the specific folder, you can add your page to the site. First thing is to click on

New Document

in the Content menu.

A new window will pop up asking you a few questions before continuing. What you

select is

very important

.

•

You have five different layouts to choose from:

cls_standard

,

cls_1Col2Col

,

cls_staff

,

cls_course

, and

cls_academics

.

Choose

cls_staff

!

After the layout, you need to give the page a name. The name needs to follow the format

of the other names:

last name then an underscore and the first name

. There is also a

format for the description:

last name then a comma and a space and the first name

.

Editing the page

This window is where you put in the relevant information your page needs. The first six

(6) lines are required to have information (text) in them. The last section, biography, is

not a necessary component.

The six sections are all single lined entries and should not have any text formatting done.

First Name:

Enter the employee’s first name

Last Name

:

Enter the employee’s last name.

Job Title

:

Describe the employee’s job position

Phone #

:

Enter the contact number

Email

:

Enter the employees email by click the

Link

button and then the

External

tab. Look for

the email address in the list (If you don’t see it, you’ll need to select

new link

to add the

address). When the address is selected, enter the email as text in the

Text

box.

Adding a new email

Enter the employees name under

Name

.

Select

mailto:

in the drop down menu

and enter the employees NetID in the

second line.

When you’re done, click OK.

Biography

You can enter any biographical information about the employee you want here. You can

also add images and lists if you wish.

Metadata (the 2

nd

to last step)

Click the

Metadata

button in the upper-left hand side of

the window to fill out the forms used to categorize all the

faculty of each department.

In this window, you need to select which

department the employee is employed

under. This allows the employee to

appear on that specific department’s

faculty page and not another.

When you’ve selected the department,

just click OK. Then you can save the

page and exit the window.

Saving and Checking in your Document

When you are all done editing the information in your document,

you will want to click the

Save

button then click the

Exit

button to

leave this window. This will ensure that your document is saved

upon exiting.

Once you click

Exit

on the contribution window, you will be back to

the main window mode of Collage. In the folder, you should see your page appear on the list.

Your document should have your login name after it (in the

Checked Out

column). The first

step is to click your name, then

OK

in the window that pops up to check in the document.

Next, you want to click on the

icon

in the

Version

column (if you just made your page you should see a

1). Clicking the icon will tell the software to accept

the latest version with all the changes. All versions of

a page are saved in Collage so if you ever need go

back to a pervious version, contact the webmaster and the web team will do their best to help

you.

When the icon is gone, your newest version of the document was accepted and will be displayed

when Collage updates the site.

Delete a File

Check the box next to the file you want to delete. Near the top of your browser, you should see a

red “X” with

Delete

underneath it. Make sure you really want to delete the page and click the

OK buttons until the file is gone.