Collage CoE Events Tutorial

This tutorial was created during an upgrade of the Collage software. The color scheme is

different, but none of the functionality has changed.

Navigating through Collage

Depending on your user access, you might not have access to everything you see in this

tutorial. Rest assured you will have access to everywhere you are directed to go to.

1.

Navigation Bar

The main navigation bar in collage will have

Home

,

Site

,

Content

, etc. Click on

the tab labeled

Content

to start moving through collage.

2.

Navigation Submenus

Once you are in the

Content

menu

(Content in the Navigation menu will be

highlighted), you want to click on the

down arrow next to

Deploy Folders

to

activate the drop-down menu.

From this drop-down menu, select the option

Contribution

. This will take you to

the Contribution section of collage.

3.

Finding the Calendar folder

There are two ways you can access the Calendar folder: through the column on

the left and through the list of folders in the middle of the screen. Both ways are

perfectly acceptable.

For the column on the left, you

want to click the “+” sign next to

WWW

at the top of the column

to expand the list of folders.

Click on the “+” sign next to

coe

and select the

calendar

folder.

Using the list of folders in the middle of the screen, just click on the folder

coe

then click the folder

calendar

and you will be in the calendar folder.

Adding an Event to the calendar

Once in the Sport folder, you want to add your event to the schedule. First thing is to

click on

New Document

in the Content menu.

A new window will pop up with a few choices in

Select document type

. When you

make an event, you need to select

coe_events

.

You will want to name your event based on your naming standards. That way you can

keep track of all the events.

Putting the information in

This window is where you put in the relevant information your event needs. You should

Name

your event, put in the

Date

the event happens as well as where the event is

Located

.

I advise inputting the date as follows:

month day, year

. Just so the calendar is easily

readable.

When you have all that information in, there is one last step we need to do before

checking in the file. Make sure you save your event before moving on. Click the Save

icon in the upper-left hand side of the window to save all of your information.

At this time, earlier events will appear near the top of the calendar listing followed by

older events nearer the bottom.

Metadata (the 2

nd

to last step)

Click the

Metadata

button in the upper-left hand side of

the window to fill out the form used to categorize all the

events.

There are two main areas you need

to concentrate on when filling out

the metadata:

Start date

and

Expiration date

.

Start date

determines where the

event is placed in the calendar.

Having the dates in the right order will display the events in the right order in the

schedule. If the

Start date

is not the same as the time the event time, it will not display

properly.

Make sure this Start date matches the event start date!

When you click on the drop down menu, first select the month and

the year the event is taking place. Once the calendar has refreshed,

you can then select the date. Finally have the time match the time

listed on the schedule for everything to align properly. When

everything is set, click the check mark in the upper-right hand side

to exit the menu.

Expiration date

determines when the event will be taken off the calendar. Click the

drop down menu for the calendar again, select the date and time when the event should

be removed from the calendar and click the check mark. This will ensure that the event

will be removed from the listing when needed.

Once both fields are filled you may select “OK” to close the Metadata window and go

back to the contribution window. I would recommend saving your event one last time

and click the “Exit” button to leave.

Check in your document

Once you click “Exit” on the

contribution window, you will be

back to the main window mode of

Collage. In the sports folder, you should see your event appear in the list (If not, click on

the Column

Modified

until you do). Your event should have an icon and the number 1

under the

Version

column. To make collage accept your event, click the icon, and then

click “OK” in the window that pops up.

Congratulations, your event has been successfully created in collage!

Updating Information

If, for some reason, you need to update or change the information of an event, click the

event’s

Asset Name

to bring up the contribution window. This time, all the information

will be in the fields and you can edit the fields how you see fit.

You can also edit the

metadata

as well by click the metadata button and modifying the

calendars.

Be sure to

Save

,

Exit

and

Approve

the document before you leave.