Horizons Matinee Series Reservation & Information

Horizons School Matinee Series events are not available to the general public.

Horizons School Matinee Series performances are for tax exempt school groups and home school groups that are registered with the Wisconsin Department of Public Instruction. Home school groups must provide a copy of their DPI registration form at the time of payment. Horizons performances are not recommended for children younger than four-years-old.

RESERVATION PROCESS

STEP 1: Call 262-472-4444
8:30 am - 4:30 pm, weekdays OR
complete the online reservation request.

Please be ready to provide us with:

  • Title of performance/date/time
  • School name/address/phone number/contact person/e-mail address
  • Total number of seats to reserve (including teachers and chaperones)

Group ticket prices are indicated by each event. Reservations for fewer than ten seats per performance do not qualify for the group rate and cost an additional $2 per seat to offset additional administrative expenses.

Tickets are not issued for Horizons performances. Groups will be escorted to their assigned seating blocks.

STEP 2: CONFIRM RESERVATION

Your reservation request is confirmed upon your receipt of an invoice and contract. Check your invoice to be sure that your contact information, the performance date and time, and the number of seats requested are correct. Keep a copy of the invoice for your records. Have a school administrator sign the contract and mail it back to us within 5 business days of receipt. Failing to return a contract does not cancel your reservation.

STEP 3: ADJUSTMENTS & SPECIAL REQUESTS

The deadline for unlimited reservation adjustments is October 12, 2012. After this date you can still make a one-time adjustment of up to 20% to your order until 8 weeks prior to the performance. All reservation adjustments must be made by phone.

Your request for accommodations for special needs must be made at least 4 weeks in advance of the performance date. American Sign Language interpretation will be provided (if possible) for only one performance of each show.

STEP 4: PAYMENT & SEATING

Please review and confirm that the information on your invoice is correct. The school principal or financial officer must sign the invoice. Do not make reservation changes on the invoice. (Handwritten changes made on an invoice by the purchaser will not be considered valid.) Call (262) 472-1432 to make changes prior to payment.

A copy of the invoice must be returned to the UW-Whitewater Cashier's Office with your payment no later than 4 weeks prior to the performance or your seats may be forfeited to accommodate school groups on a waiting list.

Reservations of 200 or more must be paid 8 weeks prior to the performance.

A minimum of 8 weeks is required for all reservation cancellations. If a cancellation is requested after this deadline, the school will remain responsible for payment of the original reservation amount.

Seating assignments are based on the date your payment is received by the UW-Whitewater Cashier's Office.

We regret that we are unable to refund payment once it has been received by the UW-Whitewater Cashier's Office. We also do not refund payment for seats not used on the day of the show.

STEP 5: STUDY GUIDES & PREPARATION

Study guides for all performances will be available online only at least 4 weeks prior to the show at our study guides page. Printed study guides will only be mailed upon special request.

All informational materials, including: bus driver memo, map, "For Your Information" sheet, and "Courtesy Counts" sheet are available on our Web site. Printed copies of this material will only be mailed upon special request.

Please distribute this information to all teachers/ chaperones and take some time to review the "Courtesy Counts" sheet with your students before arrival at our theatre.

STEP 6: ARRIVAL AT THE PERFORMANCE

Please plan to arrive 30 minutes before the scheduled performance time.

COME SEE A PLAY AND MAKE IT A DAY!

After attending a Horizons performance, consider participating in many of the additional opportunities for you and your students to experience educational, cultural, and leisure activities on campus, including:

  • Campus Tours
  • Crossman Gallery
  • Fiskum Gallery
  • UC Recreation Center
  • UC Restaurants
  • University Bookstore

Activities must be arranged in advance. Please visit http://www.uww.edu for more information. Call (262) 472-1432 for assistance with obtaining contact information for specific activities.

IMPORTANT DEADLINES

October 12, 2012 - Deadline to make unlimited reservation adjustments.

8 weeks prior to each performance:

  • Deadline to make a one-time reservation adjustment of up to 20% of your order
  • Payment deadline for school groups of 200 or more
  • Cancellation deadline

4 weeks prior to each performance:

  • Payment deadline for small school groups (10-199) and home schools
  • Deadline to request special needs accommodations (including ASL)

FOR YOUR INFORMATION

  • All performances are held in the Young Auditorium.
  • Reserved parking is available for school buses. Parking passes are no longer necessary for small groups arriving by car; however, all cars must park in lot 1 or lot 2 adjacent to either side of the auditorium.
  • Performances are approximately one hour long unless otherwise noted.
  • The performance company suggests the recommended grade levels in this brochure. Please use your own discretion when selecting a show for your group. We do not recommend Horizons shows for children younger than four-years-old, unless the show is specifically labeled PreK.
  • Inclement weather policy - If we are forced to cancel a show due to a weather emergency, we will inform your school as early as possible on the morning of the show and you will have the option of attending the show on another date, if rescheduled, or accepting a credit for another Horizons performance. If your school is officially cancelled or bus service is cancelled due to a weather emergency, you will be offered a credit for another Horizons performance. In the event that the show is not cancelled and your school/bus service is not cancelled, you will forfeit your payment if you do not attend. Refunds will not be issued for paid reservations.

All events, dates, and times are subject to change.

FUNDING

The Horizons School Matinee Series and arts education outreach programming is funded cooperatively by the University of Wisconsin-Whitewater, participating schools, grants from the Wisconsin Arts Board, Dorothy Remp Elmer Children's Arts Outreach Endowment, and a partnership with the National Endowment for the Arts and the John F. Kennedy Center for the Performing Arts, in addition to various public and private institutions. Young Auditorium is a non-profit organization under Section 115 of the Internal Revenue Code. No state tax revenue supported the printing of this document [in it's printed form].

John F. Kennedy Center Partners in Education Program

The Young Auditorium and School District of Janesville are members of the Partners in Education program of the John F. Kennedy Center for the Performing Arts Washington, D.C. Selected because of their demonstrated commitment to the improvement of education in and through the arts, the Partnership Team participates in collaborative efforts to make the arts integral to education.

For more information, please visit http://www.kennedy-center.org/education/partners/.

CONTACT INFORMATION

Shannon Dozoryst/Ext. 1432
Coordinator of Education & Outreach
E-mail: dozoryss@uww.edu
Phone: 262-472-4444
UW-Whitewater
930 West Main Street
Whitewater, WI 53190