FAQs

 

What are mandatory segregated fees?

What if I am taking UW-Whitewater Extension classes?

What happens if I register for classes and don't attend?

Where can I get past and present information about my student account?

How do I authorize another user to ask questions regarding my account?

What is the Terms & Conditions for Enrollment?

What if someone else is paying my tuition and fees?

What if I receive Federal Title IV Financial Aid (loans and/or grants), what can I expect it to pay?

Why isn't my financial aid paying my activation fee or finance charges?

What if a government agency is paying on my bill?

What happens if I don't pay my bill on time?

What are Finance Charges?

What is a 1098-T?

How will I recieve my 1098-T form?



What are mandatory segregated fees?

Segregated Fees are charges that are recommended or reviewed by student government representation and approved by campus administration to support student services in a stable funding environment. In general allocable fees are those that support student activities and non-allocable fees support fixed financial commitments, like contracts, debt retirement, and university student service programs.

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What if I am taking UW-Whitewater Extension classes?

UW-Extension directions for students

If a student is a registered full-time student at a UW institution, they may qualify to have their Independent Learning tuition waived or discounted. A tuition waiver may be obtained from the home institution, usually from the dean, registrar, adviser, or financial aid office, and must accompany the completed registration. (Note: UW Stout students do not qualify for tuition waivers).

Steps for a tuition waiver

  1. Student needs to talk to their advisor and get a tuition waiver approved.
  2. Student needs to go to the Independent Learning website (il.wisconsin.edu) and pre-register for the course they want to take. When they get to the payment option they need to pick the mail in payment option and hit submit.
  3. The student can then call the Independent Learning office (1-877-895-3276) to pay the $75.00 administration fee over the phone with a credit card or they can mail in a check.
  4. The student or the advisor can scan and email the completed Tuition Waiver form to the Independent Learning office (il@uwex.edu) or mail it in with the check for the $75.00 administration fee.
  5. Once I receive the paperwork and the pre-registration I can process the paperwork and get the student registered for the course.
  6. If the Independent Learning course the student is taking puts them above the 12-18 credit fulltime status the student is also responsible for paying for the extra credits not covered.

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If you have any questions about the Independent Learning program or how Tuition Waivers work please contact Independent Learning:

Toll Free: 1-877-UW-LEARN (895-3276) Option 3
Local: 608-262-2011
5602 Research Park Boulevard, Suite 300
Madison, WI 53719

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What happens if I register for classes and don't attend?

Students that register for classes and do not attend will still be responsible for paying those tuition charges if they are past the drop deadline. To find details regarding the terms drop dates go to webpage http://www.uww.edu/registrar/schedule-of-classes choose the appropriate term and then Deadlines - add/drop, withdraw, refund at the top/center of the page.

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Where can I get past and present information about my student account?

A student can print their Account Inquiry through WINS by clicking on "Student Center", under finances click "Account Inquiry", and then select "Printer Friendly Version".

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How do I authorize another user to ask questions regarding my account?

The Federal Education Rights and Privacy Act (FERPA) pf 1976, as amended, is a federal law that affords students certain rights and protects their privacy and confidentiality with respect to their educational records. If you would like to give someone access to your financial records, complete an Authorization for Release of Information and submit it to Student Accounts. Note: This form does not give them access to receive an E-Bill or to the WINS Account.

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What is the Terms & Conditions for Enrollment?

Terms & Conditions

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What if someone else is paying my tuition and fees?

Students who receive funding from financial aid or third parties are subject to the same payment deadlines that apply to all other students. Do not depend on other sources to be available in time to pay for your university bill.

Do not count on your financial aid to pay for a balance on a prior term. All past due balances must be paid in full prior to registration.

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What if I receive Federal Title IV Financial Aid (loans and/or grants), what can I expect it to pay?

The Department of Education has implemented federal regulations that authorizes UW-Whitewater to administer Title IV financial aid funds.  Title IV funds are financial aid you receive in your financial aid package from UW-Whitewater and include:

  • Federal Pell Grant
  • Federal Supplemental Education Opportunity Grant (SEOG)
  • Federal Perkins Loan
  • Federal Education Loan Program
    • Stafford Loan Program - Subsidized and Unsubsidized
    • Parent PLUS Loan
  • Federal Work Study Program

Federal regulations stipulate that Title IV financial aid funds cannot be applied to your student account until ten (10) days prior to the first day of classes.  Federal regulations further require that the University apply your Title IV financial aid funds to "allowable charges", which are tuition, mandatory segregated fees, course fees, and housing and meal charges contracted with the University.  UW-Whitewater allows many departments to assess charges to your student account in order to consolidate billing.  Some of these "non-allowable charges" might include parking permits, bookstore charges, health center services, graduation fees, library fines, activation fees, finance charges and other miscellaneous charges.  The charges will be your responsibility to pay by the due date on your billing statement, as they would also not be charges eligible for any payment plan.  If left unpaid, it could delay any excess aid that may be ready to refund to you.  If left unpaid after the due date, it could lead to a past due balance, an assessment of additional finance charges and it would put you at risk of having your classes cancelled for non-payment.

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Why isn't my financial aid paying my activation fee or finance charges?

The Department of Education has implemented federal regulations that authorizes UW-Whitewater to administer Title IV financial aid funds. Title IV funds are financial aid you may receive in your financial aid package from UW-Whitewater and include:

  • Federal Pell Grant
  • Federal Supplemental Education Opportunity Grant (SEOG)
  • Federal Perkins Loan
  • Federal Education Loan Program
    • Stafford Loan Program-Subsidized and Unsubsidized
    • Parent PLUS Loan
  • Federal Work Study Program

Federal regulations require that the University apply your Title IV financial aid funds to "allowable charges", which are tuition, mandatory segregated fees, course fees, and housing and meal charges contracted with the University.  Federal Title IV regulations prohibit the use of federal aid to cover administrative charges, such as activation fees from the payment plan, or finance charges.

These charges are your responsibility to pay them by the due date on your billing statement.

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What if a government agency is paying on my bill?

  • NOTICE: Veterans who intend to have the government help with tuition and fees should first see Jan Nordin in the Registrar's Office 262-472-1570. Some of these benefits can be viewed on the Registrar's webpage.
  • Students who have received a voucher or authorization to have tuition and fees billed to a government agency should submit this and any other required documents to Student Accounts Hyer Hall Room 110 or email to sfs@uww.edu . All documents must be turned in 10 days before the start of the term for which it applies. Questions can be directed to Student Accounts at 262-472-1373.
  • A credit will be placed on the student account once the invoice has been sent to the government agency. The student should be prepared to pay the remaining balance by the due date indicated on the bill.
  • If a refund is due, it will be paid to the student. Any overpayments that are owed to the government should be paid by the student to the agency as soon as possible.

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What happens if I don't pay my bill on time?

A 1.25% finance charge will be assessed on past due balances. This fee will be assessed each billing period until the student's account is current. A hold will be placed on students account that will not allow them to register for classes, receive transcripts etc. until the past due balance is paid in full. In addition, their classes may be at risk of cancellation.

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What are Finance Charges?

Finance Charges

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What is a 1098-T?

The 1098-Tform is informational only and should not be considered as tax advice. The 1098-T form is used by eligible educational institutions to report information about their students to the IRS as required by the Taxpayer Relief Act of 1997. Eligible educational institutions are required to submit the student's name, address, taxpayers identification number (TIN), enrollment status, amounts pertaining to qualified tuition and related expenses, and scholarships and/or grants, taxable or not.

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How will I receive my 1098-T form?

In January of each year, the University of Wisconsin System provides secure electronic access for all students who have qualified tuition and other related educational expenses. If the form is not electronically accessed, it is mailed at the end of January.

In January, an email will be sent to your UW-Whitewater email account. The email will be from: 1098@eforms.uwsa.edu. The subject line will be: UW-WHITEWATER MAIN (000311) Tax Document Available. This email is secure and will contain a digital signature form the University of Wisconsin System.

The email will contain a hyperlink to a secure website called www.GetMyDocument.com along with directions for logging into the website. After logging in to the website you will be able to view and print copies of your 1098-T tax form. Even if you are not ready to use the 1098-T form please view and print it. If it is not viewed and/or printed, the form will be mailed by the end of January.

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