Instructional Academic Staff Promotions

  • There are four levels of Instructional Academic Staff at UW-Whitewater: Levels 1 - 4.
  • All Instructional Academic Staff are considered Level 1 until promoted.
  • Applications for promotion may be submitted in the year immediately prior to the years of service requirement having been met.
    • For example, if the years of service requirement will be satisfied in 2016/17, then an application for promotion may be submitted during 2015/16.
    • Any questions regarding whether or not the years of service requirement has been met should be referred to the Office of Human Resources and Diversity.
  • If granted, the new promotion shall become effective at the beginning of the subsequent contract year.
  • The monetary amount of the salary increase for promotion to each level will be determined by the Chancellor and is based upon the amount of promotion funds available.
  • Promoted Instructional Academic Staff receive a permanent base salary adjustment.
  • All applicants receive notification regarding the promotion decision from the Chancellor's Office.

Level to Level Promotion Requirements

Level 1 to Level 2

  • Possess a completed master’s degree OR a bachelor’s degree plus a professional credential recognized in the field as an advanced level of competence.
  • Be in at least the third year of full-time equivalent service as Instructional Academic Staff at UW-Whitewater.

Note: There is no minimum service time in Level 1 for Instructional Academic Staff holding a recognized terminal degree at the time of hire.

Level 2 to Level 3

  • Meet all requirements for promotion to Level 2.
  • Be in at least the sixth year of full-time equivalent service as Instructional Academic Staff at UW-Whitewater, with a minium of three full-time equivalent years having been served in Level 2.

Note: There is no minimum service time in Level 2 for Instructional Academic Staff holding a recognized terminal degree at the time of hire. However, that applicant must have at least three full-time equivalent years as Instructional Academic Staff at UW-Whitewater before being eligible for promotion to Level 3.

Level 3 to Level 4

  • Possess a recognized terminal degree.
  • Meet all requirements for promotion to Level 3.
  • Be in at least the ninth year of full-time equivalent service as Instructional Academic Staff at UW-Whitewater, with a minium of three full-time equivalent years having been served in Level 3.

SOURCE: Office of the Provost and Vice Chancellor for Academic Affairs

Promotion Application

Before applying for promotion, Instructional Academic Staff should carefully review the above promotion criteria. In particular, close attention should be paid to the degree and length of service requirements. Any questions regarding full-time equivalency (if potential applicant is not employeed as a 100% FTE Instructional Academic Staff) should be referred to the Office of Human Resources and Diversity.

Complete applications must include:

  • Application Cover Form
  • Activities Description
  • Self-Evaluation
  • Annual Performance Reviews
  • Letter of Evaluation - Department Chair
  • Letter of Evaluation - College Dean

For more information on each section, please refer to the current application.

One original complete application, including all letters and signed documents, must be submitted to the Chair of the Academic Staff Assembly (Patricia Fragola, Andersen L2102A, fragolap@uww.edu) by January 19, 2018, at 5pm. Applications may be sumitted as a PDF or a printed documenent. The applicant is responsible for tracking the application through all review levels. Only applications complete at the time of submission will be accepted.

Promotion Evaluation

The information from qualified applicants will be evaluated as follows:

  1. Job performance: (70% of score).
    • Self-Evaluation;
    • Documentation of Teaching Effectiveness;
    • Other information provided by the applicant.
  2. Supervisors' Evaluations (30% of score).

Application materials will be reviewed and rated based on the following 1-5 scale :

  1. Weak - areas of improvement noted in all aspects of job description.
  2. Acceptable - meets minimum requirements, however, some areas of the job description have been identified for improvement.
  3. Satisfactory - fully complies with all aspects of the job description.
  4. Excellent - superior performance noted in some aspects of the job description.
  5. Outstanding - superior performance noted in all aspects of the job description.

The Promotion Committee recommendations generally will be based upon minimum composite scores of 4 or higher.

Application Timeline

The Promotion Committee’s Tabulator will forward all promotion packets, including application materials, scores, recommendations and ranking justifications to the Chair of the Academic Staff Assembly. Committee recommendations must include a justification for the ranking of each applicant. The Chair of the Academic Staff Assembly will forward those packets to the Office of the Provost no later than the third Friday in February. The Promotion Committee’s Tabulator will also report the summary of results, including the date of transmittal of results to the Provost, to the Academic Staff Assembly.

Applicants receive notification regarding the promotion decision from the Chancellor's Office.

Promotion Committee

The Academic Staff Assembly will form a Promotion Committee consisting of six Instructional Academic Staff and one Non-Instructional Academic Staff for a total of seven members. The Non-Instructional Academic Staff member will serve as the Tabulator and is a non-voting member of the committee. The Tabulator will be responsible for conducting meetings, adhering to all established timelines, and verifying the eligibility of applicants with Human Resources and Diversity as well as serving as the liaison to the Academic Staff Assembly. Term limits will be determined by Academic Staff Assembly policy. For the current committee roster please see: Promotions Committee

Contact

Patricia Fragola
Academic Staff Assembly Chair
262-472-5673
fragolap@uww.edu